DIO - Regional Delivery Facilities Manager, Central Region

Ministry of Defence

Apply before 11:55 pm on Wednesday 12th February 2025

Details

Reference number

386325

Salary

£36,530

A Civil Service Pension with an employer contribution of 28.97%

Job grade

Higher Executive Officer

Contract type

Permanent

Business area

MOD - Defence Infrastructure Organisation

Type of role

Estates
Property

Working pattern

Flexible working, Full-time

Location

Central East South Hub Based at RAF Wyton, PE28 2EA with travel within Herts, Beds, Cambs, Suffolk, Norfolk, Essex & Lincs

About the job

Job summary

Do you want to work for the Defence Infrastructure Organisation (DIO) and play a key role in keeping our country safe through caring for the Defence estate and those that depend on it? DIO manages the Defence estate, one of the UK’s largest and most diverse property portfolios, enabling the armed forces and Defence civilians to live, work, train and deploy. From net carbon-zero accommodation to runways for the F35 fighter jets, our outputs are unique in the UK and across the globe!

This position is advertised at 37 hours per week.

Job description

Regional Delivery is a large, complex, and geographically dispersed operation within the DIO covering circa 58,000 assets, across over 500 sites and 275,000 Ha of freehold and leasehold estate in the UK and a further 580,000 Ha overseas; with a multitude of £multi-million contracts to manage. We deliver soft and hard facilities management services including building, maintaining, and servicing the majority of MODs built assets in the UK and overseas and managing the MODs training estate tenanted estate and USVF Built estate.

Summary of the role

A Facilities Manager (FM) plays a significant part in the delivery of services to our customers on a day to day basis focusing on the management of all services delivered in buildings, accommodation, and work places, leading the operational oversight, delivered either directly or through a third party supplier partner.

A Facilities Manager's key responsibility is to reduce asset down time (by providing proactive asset management advice to customers), so they fail less often: and when they do fail, they are fixed quickly (in line with accepted level of performance (ALP))

To achieve this, a facility manager will oversee, deliver and support all aspects of day to day hard and soft FM services, including contract and supplier management. This means:

Acting as the key customer interface across their site(s)
Supporting the planning and delivering reactive repairs, maintenance/ billable works programmes and soft FM services.
Providing a visible presence by ensuring excellent customer communications
Acting as the escalation point for issues raised and facilitate resolutions for operations/ service delivery issues
Contract manage their key suppliers and monitor supplier's performance
Monitor that all services meet all policies and procedures, assets are safe and legal or have robust mitigation in place, escalating issues as appropriate. Undertake HFM and SFM assurance activities to ensure contracted services are delivered to the KPIs.

Person specification

The Facilities Manager will manage and develop their staff; working with them to assure compliance relating to policy, instructions and guidance. The DIO FM is responsible for Hard and Soft FM advice and delivery within their delegated area of responsibility, defined within a Service Delivery Area (SDA). The FM has responsibilities for Stakeholder Engagement, Performance and Risk Management, Assurance, Programme Delivery and Issue Resolution across their sites reporting to the Senior Facilities Manager (SFM).
The FM will deliver specific delegated responsibilities for approval of Billable Works Services and Soft FM activities acting as or supporting the Service Manager’s Representative.
Providing accurate responses to focal point requests relating to DIO wide queries, ensuring infrastructure related risks and issues on the site are identified and managed; actively participating with the Soft Facilities Manager in stakeholder engagement including at Establishment Weekly Meetings and the Site Infrastructure Management Meeting.
Encourage a working culture which promotes a healthy, safe and inclusive environment, prioritises people's development and supports smarter ways of working. Building strong collaborative, professional working relationships with colleagues and other teams across DIO & the wider MOD, to provide the continued level of support needed across a diverse estate in support of Defence.
Proactively manage work tasks through clear and effective direction. Supporting and participating in a culture of continuous improvement. Providing support to maintain all DIO Business as Usual Operational Requirements & respond assist management requests to support changing departmental priorities.

Licences

The Central Region is geographically large, and the successful candidate will be site based with a requirement to travel to different locations to fulfil the role successfully and effectively, including occasional national travel. A full UK Driving licence will be required as public transport is not available. Some overnight stays may be required.

Behaviours

We'll assess you against these behaviours during the selection process:

Delivering at Pace
Communicating and Influencing
Seeing the Big Picture
Managing a Quality Service

We only ask for evidence of these behaviours on your application form:

Delivering at Pace
Communicating and Influencing

Benefits

Alongside your salary of £36,530, Ministry of Defence contributes £10,582 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Learning and development tailored to your role
A culture encouraging inclusion and diversity
A Civil Service pension with an employer contribution of 28.97%

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Candidates will be required to provide CV details to include job history.

Candidates will be required to provide a statement of suitability. (Word count: 500)

At sift, you will be assessed against your CV and Statement of suitability and the following Success Profiles Behaviours:

Delivering at Pace
Communicating and Influencing

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.

At interview, you will be assessed against the following Success Profiles Behaviours:

Delivering at Pace
Communicating and Influencing
Seeing the Big Picture
Managing a Quality Service

Sifting is provisionally scheduled for W/C 17th Feb.

For those successful in making it through to interview, these are provisionally scheduled for W/C 24th Feb. These will take place face to face at RAF Wyton. Photographic ID will need to be provided by the candidates in order to access the site.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

UK nationals
nationals of the Republic of Ireland
nationals of Commonwealth countries who have the right to work in the UK
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

Name : Bruce Ward
Email : Bruce.ward130@mod.gov.uk
Telephone : 07786087860

Recruitment team

Email : DBSCivPers-Resourcingteam3@mod.gov.uk

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.