DIO Administrative Support

Ministry of Defence

Apply before 11:55 pm on Thursday 6th February 2025

Details

Reference number

385436

Salary

£26,235

A Civil Service Pension with an employer contribution of 28.97%

Job grade

Administrative Officer

Contract type

Permanent

Business area

MOD - Defence Infrastructure Organisation

Type of role

Administration / Corporate Support

Working pattern

Flexible working, Full-time

Location

Sandhurst, South East England, GU15 4PQ : Andover, South East England, SP11 8HJ

About the job

Job summary

 This role is part of a key liaison team for DIO business areas covering most of the South East and West of the Region. The main duties of the post will be the provision of administrative services, including, but not limited to:   

Management of the car fleet e.g booking of pool and hire cars, performing relevant checks on drivers, taking for services, vehicle safety checks and basic pool car maintenance, such as tyre pressure and car charging etc, Personal Protective Equipment and Stationery procurement and distribution; maintenance of adhoc Local Security Officer issues, i.e device logins and bitlockers.  Good interpersonal skills are pivotal in promoting good working relationships both within the team and other teams across DIO and MoD.  

This position is advertised at 37 hours per week.

Job description

Aid in management of pool car fleet, some remotely, in line with Defence transport management expectations
Processing rental and hire car requests on behalf of colleagues – ensuring all back-office admin has been completed in compliance with JSP 800
Liaison with the standard change team and customers to ensure Management of Office Equipment (Printers, Laptops, Skype Speakers, Projectors, Laminators etc.)
Coordination of the stationery and Personal Protective Equipment (PPE) required for all personnel based located at Andover and sub sites within our Area of Responsibility.
Processing payments for equipment including PPE via our financial systems. 
Coordinate daily post room runs, to ensure all parcels/letters are provided to colleagues in a timely manner.
General building services management: fault reporting and monitoring, and office/floor plate planning in a ‘hot desking’ community, to meet business and health and safety requirements. 
Complete weekly building fire alarm tests (call point checks) and building safety walks to ensure compliance with site safety regulations.

Person specification

Essential

Knowledge of MS Office suite
Administration skills

Desirable

Experience of using databases
Experience of managing pool cars

Licences

The role requires a Full UK Driving Licence as they are required to deliver and collect vehicles to garages for MOT service checks etc

Behaviours

We'll assess you against these behaviours during the selection process:

Working Together
Delivering at Pace
Managing a Quality Service

We only ask for evidence of these behaviours on your application form:

Working Together

Benefits

Alongside your salary of £26,235, Ministry of Defence contributes £7,600 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Learning and development tailored to your role
An environment with flexible working options
A culture encouraging inclusion and diversity
A Civil Service pension with an employer contribution of 28.97%

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Please ensure that at the application and interview stages of the campaign you review the Success Profiles Framework to assist you in the demonstration of your skills and experience. Your suitability for the role will be assessed using the Success Profile elements that have been chosen for this campaign. Each element will be scored accordingly, and the successful candidate will be appointed on merit.

Applications will be sifted on all Success Profile elements, plus Job History and Personal Statement (250 words)

Candidates will be required to provide CV details to include job history and previous skills and experience.

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.

At sift you will be assessed against the following:

Behaviours:

Working Together

Experience:

CV : Job History
Personal Statement (250 word count)

At interview you will be assessed against the following:

Behaviours:

Delivering at Pace
Managing a Quality Service

Application sifting is expected to take place during week commencing 6 Feb.2025

Interviews are currently expected to take place on Teams and to be conducted during week commencing 13 February 2025.

A minimum of 2 full working days’ notice will be provided for interviews.

We endeavour to stick to these dates, but these are subject to change around business needs.

To assist with your application please find attached below:

DIO Candidate Information Guide
DIO Candidate Information Guide (Accessible version)

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

UK nationals
nationals of the Republic of Ireland
nationals of Commonwealth countries who have the right to work in the UK
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

Name : NIna Bradbury
Email : nina.bradbury100@mod.gov.uk
Telephone : 07977726845

Recruitment team

Email : DBSCivPers-ResourcingTeam3@mod.gov.uk

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.