Transactions Officer
Home Office
Apply before 11:55 pm on Tuesday 3rd December 2024
Details
Reference number
Salary
London (Feltham)pay locations: £34000 - £35700
Job grade
Contract type
Business area
Type of role
Working pattern
Number of jobs available
Contents
Location
About the job
Job summary
The Home Office works to build a safe, fair and prosperous UK. We achieve this through our work on counter-terrorism, policing, fire, crime, drugs policy, immigration and passports.
Immigration Enforcement is responsible for enforcing the government’s immigration laws, tackling illegal migration, removing foreign national offenders and immigration offenders from the UK. It also aims to disrupt the organised criminal groups that exploit the vulnerable for their personal gain. Learn more on our careers pages.
Working to the Transactions Strand Lead, this role covers the whole of the UK detention estate and provides the job holder with a wide overview of the work carried out by Immigration Detention in addition to the finance elements of the role. Specifically, to provide administrative transactional support to Detention Services and ensuring timely and accurate payment of all invoices and providing support to the wider purchasing function.
Job description
You will provide finance and administrative support to teams across Immigration Detention within Home Office Immigration Enforcement.
The Detention Services Finance Team are looking for help to carry out a wide range of finance related activities across the directorate, including but not limited to the following areas:
• Supporting the efficient running of the finance function by ensuring timely and accurate invoice processing and reconciliation of transactional and backing data using both Home Office and supplier systems. Ensuring the integrity of a full audit trail and that backing data is properly stored and sorted.
• Provide support to the wider business on general finance queries, by answering questions, providing hands-on training (either face-to-face or remotely), managing directorate-wide stakeholders and providing assistance with reporting.
• Help manage the payments for utilities within the detention estate, including liaising with colleagues on site to confirm meter readings, and arranging payments to suppliers.
Responsibilities:
• Processing of purchase order requests ensuring accuracy of data and communication with customer throughout the process.
• Managing purchase invoice processing, including the receipting process, and liaising with the business to ensure good purchasing management.
• Dealing with questions and queries in a timely manner and using a variety of communication tools to ensure a prompt conclusion.
• Ensuring that all data is correctly stored and that there is a robust audit trail for all transactions.
• Assisting the Transactions Strand Lead with any ad hoc requests in accordance with grade.
Working Pattern
Due to the business requirements of this role, it is only available on a full-time basis.
In addition to locations, if successful, DS staff can remain working in their current location or choose to relocate to one of the locations listed above.
Person specification
Essential criteria
• Experience in a finance role, preferably within Purchasing and Procurement.
• Excellent interpersonal skills including the ability to communicate effectively (written and verbally) with staff and stakeholders at all levels.
• Experience of using Excel and other Microsoft Office packages (or similar).
• Able to work autonomously and to deadlines.
Desirable criteria
• Experience of the Government Finance Function/and or Metis finance.
• Experience of analysing data to produce simple reports.
Behaviours
We'll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Delivering at Pace
- Seeing the Big Picture
- Working Together
We only ask for evidence of these behaviours on your application form:
- Communicating and Influencing
Benefits
In addition to your salary, a career with the Home Office offers a range of benefits, including:
- A Civil Service pension with an employer contribution of 28.97%.
- In-year reward scheme for one-off or sustained exceptional personal or team achievements.
- 25 days annual leave on appointment, rising with service to 30 days.
- Eight days of public holidays, plus one additional privilege day.
- Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all employees will be expected to spend a minimum of 60% of their working time in an office.
Things you need to know
Selection process details
This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity.
We will endeavour to conduct the selection process in line with the dates indicated below, but cannot guarantee that these will not, where necessary, be revised.
As part of the application process, you will first be asked to confirm your eligibility by providing some basic personal information.
After submission of this first stage, you will be invited to complete the following Civil Service Numerical test.
- Online Test – by 3rd December 2024
If you successfully pass the test, you will be invited to complete the full application form. Please complete the online test as soon as possible (within 24-48 hours is recommended). If you fail to complete the online test or full application before the deadline, your application will be withdrawn.
Guidance for the Civil Service tests, will be available when you are invited to take the test. The tests are administered online and accessed via the Civil Service Jobs website.
You cannot complete the tests on a mobile phone or tablet.
Following successful completion of your test, you will then be asked to complete the full application form.
2. Application – by 3rd December 2024
As part of the application process, you will be asked to complete:
- CV. detailing job history/skills.
- Personal Statement (maximum 750 words).
- Evidence of the Behaviour Communicating & Influencing (maximum of 250 words per Behaviour).
Your CV should consist of your career history and skills, including any key achievements in each role. Your CV will be used to provide further context on your personal statement and scored against the essential criteria.
The Personal Statement should be aligned to and demonstrate how you meet the skills and experience set out in the essential criteria, detailed in the job description.
For guidance and information on how to construct your application (CV, Personal Statement and Behaviours), you are encouraged to visit Civil Service Careers website.
3. Sift – week commencing 9th December 2024
The sift will be held on the CV, Personal Statement and Behaviour Communicating & Influencing.
Should a high volume of applications be received, the sift will be conducted only on the Behaviour.
The CV and statement of suitability will be scored first for all candidates. Those who achieve the minimum pass score for the CV and statement of suitability, will progress to a further sift where the behaviour will be scored. These candidates will therefore receive a sift score for both elements. Candidates who fail to meet the minimum pass score for the CV and statement of suitability will not have their behaviour scored and will therefore only receive a sift score for the CV and statement of suitability.
4. Interview – week commencing 17th January 2025
If you are successful at sift stage, you will be invited to an interview that will be:
- Behaviours (as listed in the job advert) and Strength based questions.
The interview will take place Teams.
Problems during the application process
If you experience problems accessing this advert, or you think you’ve made a mistake on an initial application, please contact hocandidates.grs@cabinetoffice.gov.uk, including the vacancy reference, at least two working days before the vacancy closes. Further information can be found on our website.
Locations
You will only be able to select a single location preference so please ensure this is a location that you are prepared to travel to. If you are offered a role at your preferred location and you decline, your application will be withdrawn.
Reserve List
A reserve list may be held for a period of up to 12 months from which further appointments may be made. There is no guarantee that being held on a reserve list will lead to a job offer. Further information can be found on our website. Reserve lists will be held for each location and profession. Candidates will be appointed in merit order by location and profession.
Additional Security Checks
As well as successfully obtaining UK Security Vetting clearance, candidates will be subject to a range of additional checks. The range of checks carried out will depend on whether you are a current Home Office employee, existing civil servant or an external new entrant as well as the role requirements. Further details are included in the Notes to Candidates.
Further Information
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf. However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct.
If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.
If you are invited to an interview, you will be required to bring documentation for the purposes of establishing your identity.
You will need to meet the nationality requirements for this role and obtain the necessary security clearance to take it up.
For meaningful security checks to be carried out, individuals need to have lived in the UK for a sufficient period of time. Learn more on our website. Security Checks - Home Office Careers
For further information on National Security Vetting please visit the following page https://www.gov.uk/government/publications/demystifying-vetting
Please be aware the levels of national security clearance are changing which may impact on the level needed for this role by the time of appointment. All efforts will be made to keep candidates informed of any changes and what that will mean in terms of vetting criteria. For more information please See our vetting charter
Visa sponsorship
We do not sponsor individuals via Skilled Worker Sponsorship / Tier 2 (General) work visas.
Reasonable Adjustments
If a person with disabilities is at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
- Contact Government Recruitment Service via HOrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs
- Complete the “Assistance Required” section in the “Additional Requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you're deaf, a language service professional
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the ‘Contact point for applicants’ section.
Feedback
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : Home Office Resourcing Centre
- Email : HORCCampaignTeamIE@homeoffice.gov.uk
Recruitment team
- Email : HOrecruitment.grs@cabinetoffice.gov.uk
Further information
HORecruitment.GRS@cabinetoffice.gov.uk. If you are not satisfied with the response that you receive, then you can contact the Civil Service Commission.
