Project Support Officer
UK Health Security Agency
Apply before 11:55 pm on Monday 27th January 2025
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About the job
Job summary
Do you enjoy working on projects and seeing them through to completion?
Are you passionate about collaborating with others to deliver?
Do you want to work somewhere where you can make a difference?
At the UK Health Security Agency (UKHSA) we are looking for Project Support Officers to join us in our critical work to protect the nation from health threats.
Successful candidates will be assigned to support one of our diverse range of projects or programmes with opportunities for you to work on multiple initiatives.
This could include, but is not limited to supporting:
• delivery of a major change programme within UKHSA’s Portfolio
• setting up and scoping new projects and programmes.
• organisational change / transformation programmes or projects
• Health protection projects or other health initiatives.
• Technology programmes or projects.
• Infrastructure programmes or projects.
Job description
- Implement and maintain systems to enable effective planning and scheduling.
- Implement and maintain project controls.
- Produce project status reports, performance data and research new information.
- Manage and monitor compliance of the project in line with UKHSA guidelines and legislation, including Health & Safety, Equality & Diversity, Security.
- Support the Project Manager with workforce planning.
- Manage the procurement of project supplies and services within Delegated Financial Authority limits.
- Build and maintain strong professional relationships with a wide range of internal and external stakeholders.
- Draft and sign off correspondence.
- Act as point of contact for project responses to requests for information and signpost accordingly.
- Monitor the project spend, compile budgets, and support the development of business cases.
- Maintain the project asset register.
- Maintain the project risk and issues log, working with risk managers to resolve issues and escalating where appropriate.
- An active member of the UKHSA Project Delivery Profession Community.
Person specification
The role of the Project Support Officer covers a diverse range of activities to support the delivery of the project’s objectives, which will typically be moderate in complexity.
You will enable the smooth running of the project by supporting the Project Manager through the operation of project management processes, and the co-ordination of business management actions and activities on their behalf.
The Project Support Officer role is part of the government project delivery profession and UKHSA’s project delivery resource model. The role responsibilities are aligned to the Project Delivery Capability Framework (PDCF) career pathway Project Support Officer 2.
Essential criteria - you will be assessed on the below (6) essential criteria, which have been selected from the Job Description Document.
- Working knowledge in a project or programme environment covering planning, scheduling, resource management, risk and issue management, change control, governance, project methodologies and assurance.
- Ability to work independently in a fast-paced environment.
- Works well under pressure, effectively manages multiple tasks, in a fast-changing and ambiguous environment, with a keen attention to detail.
- Excellent written and verbal communication skills, with the ability to challenge effectively to ensure the correct information is presented at the right time.
- Strong interpersonal skills, and the ability to develop effective relationships with a wide range of stakeholders.
- Strong capability in using Microsoft Office applications, including Excel, Word, and PowerPoint.
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
Things you need to know
Selection process details
This vacancy is using Success Profiles and will assess your Behaviours and experience.
Stage 1: Application & Sift
Success profiles assessment.
You will be required to complete an application form. You will be assessed on the above listed (6) essential criteria, and this will be in the form of a:
- Application form (‘Employer/ Activity history’ section on the application)
- 1000 word Statement of Suitability.
This should outline how your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria.
The Application form and Statement of Suitability will be marked together.
Longlisting:
In the event of a large number of applications we will longlist into 3 piles of:
- Meets all essential criteria
- Meets some essential criteria
- Meets no essential criteria
We will take through the following piles to shortlisting:
- Meets all essential criteria
- Meets some essential criteria
Shortlisting: In the event of a large number of applications we will shortlist on the following:
- Working knowledge in a project or programme environment covering planning, scheduling, resource management, risk and issue management, change control, governance, project methodologies and assurance. (lead criteria)
If you are successful at this stage, you will progress to interview and assessment
Please do not exceed 1000 words. We will not consider any words over and above this number. Please note you will not be able to upload your CV. You must complete the application form in as much detail as possible. Please do not email us your CV.
Feedback will not be provided at this stage.
Stage 2: Interview (success profiles)
You will be invited to a (single) remote interview.
Behaviours and experience will be tested at interview.
The Behaviours tested during the interview stage will be:
- Delivering at Pace (Lead)
- Working Together
- Leadership
Interviews will be held week commencing 17th February 2025. Please note, these dates are subject to change.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Reserve List:
Candidates who pass the interview criteria but are not offered a post will be kept on a reserve list for 12 months and may be contacted if similar roles become available.
For Fixed term posts
For Temporary Appointments, if you are not currently a civil servant, you will take up the post on a Fixed Term appointment. You may be able to take this role up as a Secondment. If you are an existing Civil Servant, based outside of the UKHSA, you will take up the post as a loan which you will need your department to agree. You cannot take the post up as a fixed term. If you are an existing UKHSA member of staff, you will take up the post as either a level transfer or a temporary promotion as per the UKHSA’s Pay policy.
Eligibility Criteria - External
Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).
Location
This role is being offered as hybrid working. We offer great flexible working opportunities at UKHSA and operate using a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averaged over a month) working at one of UKHSA's core HQ’s (Birmingham, Leeds, Liverpool, and London).
Reasonable Adjustments
The Civil Service is committed to making sure that our selection methods are fair to everyone.
To help you during the recruitment process, we will consider any reasonable adjustments that could help you.
An adjustment is a change to the recruitment process or an adjustment at work.
This is separate to the Disability Confident Scheme.
If you need an adjustment to be made at any point during the recruitment process you should:
Contact the recruitment team in confidence as soon as possible to discuss your needs.
You can find out more information about reasonable adjustments across the Civil Service here: https://www.civil-service-careers.gov.uk/reasonable-adjustments/
International Police check:
If you have spent more than 6 months abroad over the last 3 years you may need an International Police Check. This would not necessarily have to be in a single block, and it could be time accrued over that period.
Artificial Intelligence (AI)
Your application may be rejected and/or you may be subject to disciplinary action if evidence of plagiarism is detected. Examples of plagiarism can include presenting the ideas and experience of others, or generated by artificial intelligence (AI), as your own.
Security Clearance Level Requirement
Successful candidates must pass a disclosure and barring security check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Basic Personnel Security Standard.
Careers website:
Please visit our careers site for more information https://gov.uk/ukhsa/careers
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : Gurkamal Bhambra
- Email : Recruitment@ukhsa.gov.uk
Recruitment team
- Email : Recruitment@ukhsa.gov.uk
Further information
