Travel Cell Officer
Ministry of Defence
Apply before 11:55 pm on Friday 4th October 2024
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About the job
Job summary
There is an opportunity to join our team as one of three travel bookers for the Honington / Global Enablement Travel Cell. The post holder will make bookings and provide support and guidance to personnel on travel related matters.
This position is advertised at 37 hours per week, over 5 days.
Job description
- Provide support and guidance for all personnel on Travel related matters.
• Manage the Travel Cell Multi-User email account.
• Process all incoming Applications for Duty Travel ensuring policy compliance.
• Book seats for Civilian Air travel through the Defence Travel Amex GBT Booking Service.
• Book Rail Tickets through the Defence Travel Amex GBT Booking Service.
• Book UK and Overseas Hotels through the Defence Travel Amex GBT Booking Service.
• Book Eurostar through the Defence Travel GBT Booking Service.
• Book Trooper flights with Defence Passenger Reservation Service (DPRC).
• Book standard Ferry and Eurotunnel bookings with Defence Travel Amex GBT Booking Service
•.Book Ferry and Eurotunnel bookings for large vehicles / hazardous goods direct with Ferry companies and pay using ePC card.
• Maintain ePC records, reconcile with ePC monthly statement.
• Deal with all email, telephone and face to face enquiries relating to travel.
Person specification
Behaviours
We'll assess you against these behaviours during the selection process:
- Working Together
- Communicating and Influencing
- Delivering at Pace
- Making Effective Decisions
We only ask for evidence of these behaviours on your application form:
- Working Together
- Communicating and Influencing
Benefits
- Learning and development tailored to your role and future career
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
- 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service.
- In addition to 8 public holidays per year you will also receive leave for HM The King’s birthday
- 6 days special leave per year which can be used for volunteering activities
- There is an opportunity to use a well-equipped on-site gym (nominal charge applies) and café facilities are available.
Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
Things you need to know
Selection process details
A sift will be held within two weeks of the closing date, with successful applicants being invited to interview in person at RAF Honington.
When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.
CV:
Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.
At sift, you will be assessed against the following Success Profiles Behaviours:
- Working Together
- Communicating and Influencing
At interview, you will be assessed against the following Success Profiles Behaviours:
- Delivering at Pace
- Making Effective Decisions
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : Joanne Breathet
- Email : Joanne.Breathet100@mod.gov.uk
- Telephone : 0300 158 6184
Recruitment team
- Email : DBSCivPers-Resourcingteam3@mod.gov.uk
Further information
info@csc.gov.uk.