Finance and Administration Officer (Ref: 90444)
Northern Ireland Office
Apply before 11:55 pm on Monday 30th September 2024
Details
Reference number
Salary
Job grade
Contract type
Loan
Length of employment
Type of role
Working pattern
Number of jobs available
Contents
Location
About the job
Job summary
Job description
About the role
Job Title
Finance and Administration Manager, Independent Reporting Commission
Location
Belfast
The post is based in Belfast. The IRC UK Secretariat is currently based out of Erskine House 20-32 Chichester St, Belfast BT1 4GF
.
Salary
The salary for this role is set within the Northern Ireland Office Executive Officer (EO) range. Please see the Civil Service pay ranges:
External candidates will start on the minimum of the pay band.
Existing Civil Servants will be appointed in line with the Civil Service pay rules in place on the date of their appointment. Existing Civil Servants applying on temporary promotion will usually be appointed to the salary minimum or within 10% of existing salary. Individuals appointed on level transfer will retain their existing salary.
Contract Type
This role is being offered on a 2 year fixed term basis for external candidates.
Existing Civil Servants are eligible to apply but will only be considered on a loan (Civil Servants) or secondment (accredited NDPBs) basis. Prior agreement to be released on a loan/secondment basis must be obtained before commencing the application process. In the case of Civil Servants, the terms of the loan will be agreed between the home and host department and the Civil Servant. This will include grade on return.
The Role
This is a unique opportunity to work within an internationally established independent Arms’ Length Body which is contributing to the overall effort to end paramilitary activity in Northern Ireland and to influence the steps being taken across the statutory sector to address the impact of paramilitarism on communities. This is also an exciting opportunity to work in a very important cross-cutting area
Key Responsibilities
● Management of finance and resources including liaising and working with accountants and internal and external auditors; budget profiling, planning and oversight; and processing of
invoices and Commissioner fees, travel and subsistence
● Management of the Commissioners’ programmes, assisting in organising stakeholder engagement, arranging meetings as required, and acting as a liaison point for stakeholders
● Ensuring that travel and accommodation (including meeting venues), as required, are arranged in good time. This will include ensuring that value for money is achieved, and documented
● Managing the Commission’s information and arrangements for records management
● Management of the Commission’s mailbox, prioritising urgent messages and ensuring deadlines for responses are met
● Leading arrangements for publication of the Commission’s reports, including viewing and booking venues, liaison with stakeholders, and working closely with the IRC’s media adviser
● General secretariat support duties, including
○ contract management
○ tracking team activities and agreed actions from meetings,
○ providing general office administration and support, including printings papers for meetings
● Management and day-to-day running of the UK Joint Secretary’s diary and programme
● Other ad hoc tasks as required.
Person Specification
It is important through your CV and Statement of Suitability that you give evidence and examples of proven experience of each of the selection criteria detailed.
The successful candidate will be able to demonstrate:
Essential criteria:
● Excellent planning and organisational skills
● Experience of finance administration and records management
● Excellent interpersonal skills and the ability to engage with a range of internal and external stakeholders,
● Ability to use their initiative and work with minimal supervision, managing competing priorities
● Experience of using business IT applications such as Word, Outlook and Excel (or equivalents).
Desirable criteria:
● Experience of using CM10 or similar records management software
● Experience of using Account NI financial management software or similar specialist financial management software
● Experience of using project management skills and techniques to manage administration.
● Existing security clearance to SC level would be desirable.
Civil Service Competency:
You will also be assessed against:
● Managing a Quality Service
● Delivering at Pace
● Communicating and influencing
Further information about the Civil Service Competency Framework can be found here:
https://www.gov.uk/government/publications/civ il-service-competency-framework
The Recruitment Process
Application
To apply for this post, you will need to complete the online application process accessed via the advertisement listed for this role.
This should be completed no later than 23:55 on 24th September and will involve uploading the two documents outlined below:
Document details:
1. A CV setting out your career history. Please ensure you have provided reasons for any gaps within the last two years.
2. A Statement of Suitability (no more than 750 words) explaining how you consider your personal skills, qualities and experience provide evidence of your suitability for the role, with particular reference to the criteria in the person specification.
3. As part of the application process you will be required to complete your diversity information. All monitoring data will be treated in the strictest confidence and will not be provided to the selection panel. We capture this information to monitor our internal vacancy filling processes with a view to ensuring that we continue to build a talented workforce with diverse perspectives and backgrounds.
4. In addition to diversity information, you will be asked whether you wish to apply for the role as part of the Disability Confident Scheme. For more information about the scheme, please see the FAQs section.
Please submit and complete all of the documents listed so that the panel will have all the required information on which to assess
your application against the criteria in the person specification. Please note failure to submit a CV and Statement of Suitability will result in your application not being considered for this role.
Should you encounter any issues with your application please get in touch with SCS Recruitment via:
dianne.wilson@ircommission.org
Expected Timeline
The anticipated timetable is as follows:
Please note: we will try and offer as much flexibility as we can, but it may not be possible for alternative dates for the interview. These dates may also be subject to change.
FAQs
Can I apply if I am not currently a civil servant?
Yes. This role is open to existing civil servants and external candidates.
Is this role suitable for part-time working?
This role is available for full-time or flexible working arrangements (including job share partnerships). If you wish to discuss your needs in more detail please get in touch with the named point of contact in this pack.
Will the role involve travel?
Some limited local travel may be required for this role. Travel and subsistence would be reimbursed in line with Civil Service policies.
Where will the role be based?
If successful you will be based in Belfast. Relocation costs will not be reimbursed.
Can I claim back any expenses incurred during the recruitment process?
No. Unfortunately we will not be able to reimburse you, except in exceptional circumstances and only when agreed in advance.
What are the nationality requirements for this role?
This job is broadly open to the following groups:
● UK nationals
● Nationals of the Republic of Ireland
● Nationals of Commonwealth countries
● Nationals from the EU, EEA or Switzerland with (or eligible for) status under the European Union Settlement Scheme (EUSS)
● Relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
● Relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
● Certain family members of the relevant EU, EEA, Swiss or Turkish nationals
For further information on whether you are eligible to apply, please visit Gov.UK.
Reserved for UK Nationals
Certain posts, notably those concerned with security and intelligence, might be reserved for British citizens, but this will not normally prevent access to a wide range of
developmental opportunities within the Civil Service.
This is not a reserved post.
Is security clearance required?
Yes. If successful you must undertake security to SClevel. More information about the vetting process can be found here.
What reasonable adjustments can be made if I have a disability?
We welcome and encourage applications from all candidates and are committed to supporting all candidates to take part in the recruitment process. This includes supporting individuals who have a disability by making reasonable adjustments to the recruitment process. We are also able to provide support to candidates who require adjustments to the assessment process due to more temporary difficulties (e.g. linked to a recent injury).
We will ask you within your application form if you would like to request reasonable adjustments. If you feel you require any kind of support and/or would like to discuss this with someone, please indicate ‘yes’ to requesting reasonable adjustments.
There are a range of disabilities such as physical, neurological, intellectual or learning difficulties and mental health conditions which may underpin candidates’ requests for reasonable adjustments. We understand that the support requested will be unique to every candidate and we will work with you to help you to identify your individual requirements.
We make reasonable adjustments so that all candidates are given a fair opportunity to undertake the recruitment process. Therefore, disclosing information regarding your disability or access requirements will have no impact on the outcome of your application, regardless of your request or the role you have applied to.
How we can support you
There are many types of reasonable adjustments that can be made during assessment processes, and the type or combination you choose to request will depend on your individual requirements.
Examples of some types of adjustments include:
● Extra time to complete assessments;
● Providing a break within an assessment;
● Providing interview questions in a written format at the interview as well as orally;
● An interview at a certain time;
● Coloured overlays or different fonts for assessment materials.
This is not intended to be an exhaustive list but rather some examples.
Whilst we aim to confirm all adjustments requested, there may be occasions where this isn’t possible. For example, if a candidate were
to request that they are not assessed on a specific behaviour outlined in the job advert this would not be possible because the behaviour has been identified as important for the job role and all candidates are assessed against this criterion. If an adjustment cannot be provided, the reasons for this will be explained to you during your contact with the reasonable adjustment scheme team.
Help with your application
During the application process, we will ask you if you require reasonable adjustments. It is important you tell us as early as possible if you would like to request reasonable adjustments so that the recruitment process runs smoothly for you.
If you need any help with your application, please contact dianne.wilson@ircommission.org
Do you offer a Disability Confident Scheme for Disabled Persons?
Disabled applicants who meet the minimum selection criteria in the job specification are guaranteed an interview. Selection will be on merit. If you wish to claim a guaranteed interview under the Disability Commitment, you should complete the relevant section of the online application. It is not necessary to state the nature of your disability.
Do you offer a Guaranteed Interview Scheme for Veterans?
Veteran applicants who meet the minimum selection criteria in the job specification are guaranteed an interview. Selection will be on merit. If you wish to claim a guaranteed interview under the Great Place to Work for Veterans scheme, you should complete the relevant section of the online application
What do I do if I want to make a complaint?
The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission’s Recruitment Principles.
The Civil Service Code sets out the standards of behaviour expected of Civil Servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles. Should you feel that the recruitment process has breached the recruitment principles and you wish to make a complaint, you should contact:
1. To Shared Service-Connected Ltd (0845 241 5358 (Monday to Friday 08.00 –
18.00) or e-mail
Moj-recruitment-vetting-enquiries@gov. sscl.com)
2. To Ministry of Justice Resourcing (resourcing-services@justice.gov.uk)
3. To the Civil Service Commission (https://civilservicecommission.independ ent.gov.uk/contact-us/)
What should I do if I think that I have a conflict of interest?
Candidates must note the requirement to declare any interests that might cause questions to be raised about their approach to the business of the Department.
If you believe that you may have a conflict of interest please contact dianne.wilson@ircommission.org before submitting your application.
Diversity & Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service D&I Strategy.
Person specification
Behaviours
We'll assess you against these behaviours during the selection process:
- Managing a Quality Service
- Delivering at Pace
- Communicating and Influencing
Benefits
- Access to learning and development
- A working environment that supports a range of flexible working options to enhance your work life balance
- A working culture which encourages inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
- Annual Leave
- Public Holidays
- Season Ticket Advance
For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
Things you need to know
Selection process details
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : SSCL Recruitment Enquiries Team
- Email : Moj-recruitment-vetting-enquiries@gov.sscl.com
- Telephone : 0845 241 5359
Recruitment team
- Email : Moj-recruitment-vetting-enquiries@gov.sscl.com
Further information
