DIO - Occupancy Support Officer - Loss of Entitlement
Ministry of Defence
Apply before 10:55 pm on Tuesday 24th September 2024
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About the job
Job summary
Do you want to work for the Defence Infrastructure Organisation (DIO) and care for the Defence Estate? DIO enables Defence to live, work, train and deploy, all with sustainability in mind. From net carbon zero accommodations to runways for the F35 fighter jets; our outputs are unique in the UK and across the globe!
About DIO
View our YouTube video to see more about our work
https://www.youtube.com/embed/I9tLu3UdiGY How the Defence Infrastructure Organisation Supports Defence
This position is advertised at 37 hours per week
Job description
The position of the Loss of Entitlement Officer (LOEO) plays a vital role in ensuring the Notice to Quit (NTQ) process is followed and Service Family Accommodation (SFA) is handed back in line with policy when requested to issue the NTQ from either Lazurite Team, Pinnacle sublet team or DIO Accommodation Plans and Requirements. This enables SFA to be returned to DIO for further allocation or disposal.
Assist the LOE team to issue Notice to Vacates (NTV), following the correct processes to ensure the SFA is handed back at the earliest opportunity to minimise any accrual of debt. Manage colleagues’ cases when they are away from the office.
Due to the legal aspect of this role and the key element of customer service, the successful candidate will need strong attention to detail, problem solving skills, good written and verbal communication, and strong organisational skills.
The candidate with need to be adept at using common software applications, navigating operating systems, managing files and folders and utilising intranet browsers.
Perform other duties and tasks as assigned by Chain of Command.
Person specification
Responsibilities include:
• Receiving and responding to telephone enquiries and correspondence from occupants/Welfare Agencies/Local Authorities/other DIO / Industry Partner / MOD teams / Military Chain of Command and Welfare ensuring no GDPR breaches.
• Issuing NTQ’s ensuring legal process is initiated in accordance with guidance from Solicitors.
- Issuing Notice to Vacates ensuring legal process is initiated in accordance with guidance from Central Legal Services.
- Calculate and raise charges for use and occupation in Service Families Accommodation and inform occupants and the Home Charging Team of charges.
• Input relevant information onto Information Management System (IMS) and end service pay deductions on Joint Personnel Administration (JPA).
• Issue supplementary documentation at appropriate dates, including cessation of entitlement certificates and proportionality assessments.
• Preparation of legal paperwork and liaison with Solicitors over all issues relating to court action, Orders for Possession and warrants for eviction.
Desirable Skills & Experience:
- Customer Service experience or skills.
- Good Interpersonal skills.
- An analytical and focused approach to work.
- Willingness to learn and demonstrate initiative.
- Good knowledge of Microsoft Package.
Behaviours
We'll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Working Together
- Making Effective Decisions
- Managing a Quality Service
We only ask for evidence of these behaviours on your application form:
- Communicating and Influencing
Benefits
- Highly competitive Pension Scheme with an average employer contribution of 27%.
- Alternative working practices such as working from home.
- Opportunity to join one of our several D&I Networks. We value diversity and are committed to being an equal opportunities employer.
- 25 days annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service.
- Enhanced Parental Leave.
- Most sites have free car parking, Sports & Social Clubs, Gym, on site shops and subsidised canteens.
- Alternative working practices such as working from home.
Employment Hours:
- The post advertised is for 37 hours net, however the Ministry of Defence offers a range of flexibilities to enable a better work-life balance for employees. Flexible working, Part-time working and Job Share working patterns will be considered.
Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
Things you need to know
Selection process details
Please ensure that at the application and interview stages of the campaign you review the Success Profiles Framework to assist you in the demonstration of your skills and experience.
Your suitability for the role will be assessed using the Success Profile elements that have been chosen for this campaign. Each element will be scored accordingly, and the successful candidate will be appointed on merit.
At application you will be assessed against the following:
Behaviours:
Communicating and Influencing
Experience:
- CV Job History, Previous Skills & Experience
- Personal Statement (250)
At interview you will be assessed against the above PLUS the following:
Behaviours:
- Communicating and Influencing
- Working Together
- Making Effective Decisions
- Managing a Quality Service
We want to offer opportunities to all who are successful at interview for our roles, but this isn't always possible, so we do hold candidates on an active reserve list for 12 months. It is also possible that we may offer similar lower graded role/s to reserve candidates or, if no reserves are appointed, candidates that meet the lower grade criteria in merit order.
Application sifting is scheduled to take place on week commencing 23/09/2024
Interviews are currently taking place remotely and will be conducted week commencing 07/10/2024.
A minimum of 2 full working days’ notice will be provided for interviews.
To assist with your application please find attached below:
- DIO Candidate Information Guide
- DIO Candidate Information Guide Accessible Version
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.
The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : Emma Jones
- Email : emma.jones116@mod.gov.uk
Recruitment team
- Email : DBSCivPers-Resourcingteam3@mod.gov.uk
Further information
info@csc.gov.uk.
