Finance Administrator - Purchase Ledger & Expenses

Forestry Commission - Forest Research

Apply before 11:55 pm on Sunday 6th October 2024

 

Details

Reference number

371244

Salary

£24,323
Appointments to Forest Research are made at the salary quoted above except in exceptional circumstances where a candidate's experience and skills may justify a higher starting salary. Normal pay on transfer rules apply for existing civil servants
A Civil Service Pension with an employer contribution of 28.97%

Job grade

Administrative Officer
Pay Band 6b

Contract type

Permanent

Business area

FR - Chief Executive Office

Type of role

Finance

Working pattern

Flexible working, Full-time

Number of jobs available

1

Contents

The role can be based in Alice Holt Research Station, Farnham GU10 4LH or in Northern Research Station, Roslin, Midlothian EH25 9SY with blended working which gives you the option to work some of the week from home, and some of the week from the workplace. You will be asked to express a location preference during the application process. Please be aware that this role can only be worked in the UK and not overseas.

Job summary

Want to work at the cutting edge of environmental science?  Passionate about making a difference and playing your part in tackling the climate and nature crisis?  Forest Research is all about giving top quality evidence and advice to policymakers and practitioners to make a positive impact on the ground. Internationally recognised, we need people who have the skills and passion to work on excellent science and provide practical solutions for nature.

We’re small enough that your voice is heard, yet large enough, as part of the Forestry Commission, that we have everything on hand to get the job done, as well as a variety of career pathways.  Our staff are dedicated to their work and sharing it with others to bring positive change for our planet.  And you will find us a flexible and inclusive employer, so you can have a work life balance that is tailor-made to your circumstances. So, whether it’s climate or carbon, pests or pathogens, behaviour or biodiversity that interests you, you can be assured of a warm welcome to the team. To find out more, visit forestresearch.gov.uk.

The Finance Team is responsible for providing effective financial systems and support within FR. This incorporates, strategic corporate and financial planning, management and financial accounting reporting and control, risk management, systems accounting, transaction processing, and procurement advice.

There are Centre Administration Officers who provide financial support to their respective Centres.

Job description

The post will report to the Finance Support Manager (Purchase ledger and expenses).  The purpose of the post is to deliver a range of financial administration tasks in accounts payable/purchase ledger, expenses, and general ledger and in maintaining the accuracy and integrity of financial ledgers.

Key Work Areas

Financial processing

  • Process and monitor financial transactions within the Purchase ledger including supporting wider FR staff with raising purchase orders, uploading invoices and credit notes for creditors, allocation of centralised bills to the appropriate cost centres
  • Payment processing, including foreign payments, and supplier statement reconciliation, liaising with suppliers in respect of queries on their statements

 Administration of expenses

  • Administration of Government Procurement Cards and employee expense claims; checking and posting the claims, reconciling and correcting as necessary
  • Assistance with monthly, interim and year end reporting including running periodic reports and the preparation and checking of year end information

Person specification

Essential Criteria:

•    Previous experience of working in a similar role, including reconciling and processing financial transactions with accuracy 
•    Attention to detail with strong numerical and analytical skills
•    Excellent time management and ability to meet deadlines
•    Excellent communication skills with the ability to communicate effectively with all levels of staff
•    Experience of using accounting software
•    Competent user of Microsoft Office including Excel

Desirable Criteria:

  • Experience in a similar role
  • Experience working with Unit 4 software – Business World (Previously Agresso)

Behaviours

We'll assess you against these behaviours during the selection process:

  • Managing a Quality Service
  • Working Together

We only ask for evidence of these behaviours on your application form:

  • Managing a Quality Service
Alongside your salary of £24,323, Forestry Commission - Forest Research contributes £7,046 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Your career

  • Excellent professional development opportunities which are tailored to your role, with paid professional membership subscriptions, mentoring, and Civil Service Learning available to all
  • access to world class laboratory facilities, as well as state of the art buildings within forest or science park settings

Your work/life balance

  • flexible working options such as: up to two days flexi leave per month, blended working, part-time working, paid special leave, career breaks, and unpaid leave. Parents and carers will be supported to enable you to manage work and family responsibilities
  • generous annual leave allowance of 25 days on entry increasing by 1 day each year to a maximum of 30 days (pro-rata for part-timers). Plus 2.5 days of additional leave and 8 days’ paid bank/public holidays

Your wellbeing

  • A culture which promotes a diverse and inclusive work environment
  • A range of wellbeing benefits including Employee Assistance Programme 24/7
  • We want you to feel part of something bigger and we encourage a community feel in our workplaces, with everything from cookery competitions to Pilates and fell running, plus topical talks at Wellbeing Wednesdays and Feelgood Fridays
  • Paid volunteering leave of 3 days per year so you can give back to your community and charitable causes by sharing your skills and time

Your benefits

  • a highly competitive Civil Service Pension of 28.97% your salary
  • an employee benefits scheme offering discounts on groceries, gym memberships, holidays, days out, online retailers and high street shops
  • Cycle to Work scheme and Interest free loans
  • Free parking is offered on-site, alongside electric car charging ports
  • With maternity, adoption, and/or shared parental leave there’s the flexibility to have up to 26 weeks full pay, followed by 13 weeks statutory pay and a further 13 weeks unpaid leave. Paternity leave of up to two weeks is available with full pay.

Any move to Forest Research from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Sift will take place on 7th October 2024

Interviews will take place 16th / 17th October 2024

If we receive a large volume of applications, then we will sift on Experience/Technical Expertise and the Lead Behaviour, Managing a Quality Service.  However, candidates will be expected to answer questions on all behaviours listed at the interview stage.

Candidates who are judged to be a near miss at interview may be considered for other positions in Forest Research which may be at a lower grade but have a potential skills match.

Diverse perspectives and experiences are critical to our success and we welcome applications from all people from all backgrounds with the experience and skills needed to perform this role.

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.

Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.



Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

  • UK nationals
  • nationals of the Republic of Ireland
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
  • individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
  • Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

  • Name : hr.services@forestresearch.gov.uk
  • Email : hr.services@forestresearch.gov.uk

Recruitment team

  • Email : hr.services@forestresearch.gov.uk

Further information

Our recruitment process is underpinned by the principle of appointment on the basis of fair and open competition and appointment on merit, as outlined in the Civil Service Commissioners’ Recruitment Principles. If you feel your application has not been treated in accordance with these principles and you wish to make a complaint, you should in the first instance contact FR HR Services by email: hr.services@forestresearch.gov.uk you are not satisfied with the response you receive, you can contact the Civil Service Commission, which regulates all Civil Service recruitment.

Attachments

CS_Behaviours_2018 Opens in new window (pdf, 1043kB)

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