International Defence Training (IDT) - IDT3A1

Ministry of Defence

Apply before 11:55 pm on Monday 30th September 2024

 
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Details

Reference number

367543

Salary

£24,985

Job grade

Administrative Officer

Contract type

Permanent

Business area

MOD - Air

Type of role

Administration / Corporate Support

Working pattern

Flexible working, Full-time, Job share, Part-time

Number of jobs available

1

Contents

Air Command

Job summary

International Defence Training (IDT) is a small team based at AIR Command. The team facilitate training agreements with Foreign Military and UK Defence Contractors and have access to a full catalogue of Flying Training and Technical Training. IDT 1 facilitates the training of foreign military students from a vast array of countries; desks are split into Middle East North Africa and Rest of the World. IDT 2 enables training for UK Defence contractors who support our operations. IDT 3 manages the business and finance and the IDT 3A1 role, being recruited, provides the team with business and finance administrative support.

This position is advertised at 37 hours per week. Based on Hybrid working between home and office. 

Job description

The role inputs all offered IDT business into the financial forecast in accordance with local procedures, ensuring each entry is 100% accurate and reflects the true status of the training booking. They liaise with the IDT Desk Officers to obtain payment plans, etc. The individual will carry out additional entries to the financial Forecasts when required. Carry out the billing tasks for all IDT (RAF) Business. Raise all debtor Invoices and credits via Web Iris in accordance with the IDT Invoicing & Crediting Guide. Update the Forecast, Invoice Log when an invoice has been completed. Liaise with the DBS Revenue Teams when appropriate to ensure invoicing success. Inform line management when DBS Revenue team notify IDT of issues with payment. The individual will also support IDT3A with Civil Service business compliance.

Person specification

Candidates should have some awareness of civil service HR and wider finance activities, in addition to being a proactive team member with a good understanding of IT skills (Office 365, Excel spreadsheets and Web Iris), the ability to engage with end users and team members, as well as being able to interrogate and provide analysis from the information presented, when required.

Behaviours

We'll assess you against these behaviours during the selection process:

  • Leadership
  • Making Effective Decisions
  • Managing a Quality Service
  • Seeing the Big Picture

  • Learning and development tailored to your role
  • An environment with flexible working options
  • A culture encouraging inclusion and diversity
  • A Civil Service pension with an average employer contribution of 27%
  • 25 Days paid annual leave rising (1 day per year) to a maximum of 30 days after 5 years’ service. In addition to 8 public holidays
  • Recruitment and Retention Allowance of £2000 per annum pro rata - This allowance is under constant review.
  • Secure onsite parking
  • On site cafe
  • On site gym facilities

Where business needs allow, some roles may be suitable for a combination of office and home-based working.  This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.

You will be assessed against the following behaviours during the application process;

  • Leadership
  • Making Effective Decisions
  • Managing a Quality Service
  • Seeing the Big Picture

You will be assessed against the following behaviours during the interview process;

  • Leadership
  • Making Effective Decisions
  • Managing a Quality Service
  • Seeing the Big Picture

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical.

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn.

MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.



Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

  • UK nationals
  • nationals of the Republic of Ireland
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
  • individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
  • Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

  • Name : Thomas Millard
  • Email : Thomas.Millard100@mod.gov.uk
  • Telephone : +443001627725

Recruitment team

  • Email : DBSCivPers-Resourcingteam3@mod.gov.uk

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: , Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email:
info@csc.gov.uk.

Attachments

Candidate Information july 2020 Opens in new window (docx, 31kB)
20230201 - Air Command's Applicant Guide Opens in new window (pdf, 499kB)

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