Diary Manager to the Strategy Director
Home Office
Apply before 11:55 pm on Thursday 7th November 2024
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About the job
Job summary
The Home Office works to build a safe, fair and prosperous UK. We achieve this through our work on counter-terrorism, policing, fire, crime, drugs policy, immigration and passports.
The Strategy Directorate is a central function bringing together Private Office, Parliamentary and legislative affairs, sponsorship of inquiries, arm’s length bodies and entities, delivery oversight, policy development and strategy.
This is a unique opportunity to support a senior leader on the Home Office Executive Committee and to see how the top of the Home Office operates.
This is also a unique opportunity for those who want to build a career in the Home Office and across Government, which will test your ability to work through others, make sound decisions and use your own judgement at pace.
Job description
You will be joining a fun and dynamic team in an exciting part of the Home Office, being close to Ministers and decisions made by the government, assisting the Strategy Director and her teams deliver the Government’s top priorities. The Strategy Director’s Office is made up of a team of 4 led by a Grade 6 Chief of Staff.
Key responsibilities:
- Strategic management of the Strategy Director’s diary to ensure their time is used effectively according to their priorities and there are no clashes. This includes leading the Director through a regular forward look of the diary and mapping future engagement activity based on key milestones.
- Working with Directorate teams and the Director’s office to ensure the Director has relevant briefing in a timely manner and booking travel and meeting rooms if required.
- Building relationships across the Home Office Executive Committee’s private offices - this may include colleagues in your immediate team and Directorate, other Ministerial Private Offices, senior officials’ Private Offices, key internal and external stakeholders, and other stakeholders as needed.
- Assisting the team corporate activities including supporting on recruitment, raising purchase orders, managing the Directorate virtual filing system and booking learning and development activity for the team.
- Providing technical support to Directorate colleagues on corporate processes, including standard HR, finance and travel booking processes.
Working Pattern
Due to the business requirements of this role, it is only available on a full-time basis. However, job-share is available.
Person specification
Essential Criteria
- Strong interpersonal skills including building relationships and working as part of a team.
- An ability to communicate clearly and effectively.
- An ability to resolve problems effectively and make reasoned decisions, knowing when to escalate things appropriately.
- Strong organisation skills and the ability to effectively time manage yourself and others.
- A strong commitment to personal development and the development of others.
Desirable Criteria
- Experience of working within a fast-paced environment and engaging confidently with seniors.
Behaviours
We'll assess you against these behaviours during the selection process:
- Changing and Improving
- Communicating and Influencing
- Delivering at Pace
- Managing a Quality Service
Benefits
In addition to your salary, a career with the Home Office offers a range of benefits, including:
- A Civil Service pension with an employer contribution of 28.97%.
- In-year reward scheme for one-off or sustained exceptional personal or team achievements.
- 25 days annual leave on appointment, rising with service to 30 days.
- Eight days of public holidays, plus one additional privilege day.
- Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all employees will be expected to spend a minimum of 60% of their working time in an office.
- See more of our benefits on our careers website.
Things you need to know
Selection process details
This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity.
We will endeavour to conduct the selection process in line with the dates indicated below, but cannot guarantee that these will not, where necessary, be revised.
- Application – by 7th November 2024.
As part of the application process, you will be asked to complete:
- CV. detailing job history
- Personal Statement (maximum 500 words).
Your CV should consist of your career history, including any key achievements in each role. Your CV will be used to provide further context on your personal statement and scored against the essential criteria.
The Personal Statement should be aligned to and demonstrate how you meet the skills and experience set out in the essential criteria, detailed in the job description.
For guidance and information on how to construct your application (CV and Personal Statement), you are encouraged to visit Civil Service Careers website.
2. Sift – week commencing 11th November 2024.
The sift will be held on the Personal Statement and CV.
3. Interview – week commencing 2nd December 2024.
If you are successful at sift stage, you will be invited to an interview that will be:
- Behaviour (as listed in the job advert) based questions.
The interview will take place in person at 2 Marsham Street, London. Travel expenses will not be reimbursed.
For guidance and information on what to expect and how to prepare for an interview, you are encouraged to visit Civil Service Careers.
Problems during the application process
If you experience problems accessing this advert, or you think you’ve made a mistake on an initial application, please contact hocandidates.grs@cabinetoffice.gov.uk, including the vacancy reference, at least two working days before the vacancy closes. Further information can be found on our website.
You will only be able to select a single location preference so please ensure this is a location that you are prepared to travel to. If you are offered a role at your preferred location and you decline, your application will be withdrawn.
Reserve List
A reserve list may be held for a period of up to 12 months from which further appointments may be made. There is no guarantee that being held on a reserve list will lead to a job offer. Further information can be found on our website.
Standards
All Civil Servants are expected to comply with the Civil Service Code, and its core values of integrity, honesty, objectivity and impartiality.
Additional Security Checks
As well as successfully obtaining UK Security Vetting clearance, candidates will be subject to a range of additional checks. The range of checks carried out will depend on whether you are a current Home Office employee, existing civil servant or an external new entrant as well as the role requirements. Further details are included in the Notes to Candidates.
Further Information
For further information on National Security Vetting please visit the following page https://www.gov.uk/government/publications/demystifying-vetting
If you are invited to an interview, you will be required to bring documentation for the purposes of establishing your identity.
You will need to meet the nationality requirements for this role and obtain the necessary security clearance to take it up.
For meaningful security checks to be carried out, individuals need to have lived in the UK for a sufficient period of time. Learn more on our website. Security Checks - Home Office Careers
Visa sponsorship
We do not sponsor individuals via Skilled Worker Sponsorship / Tier 2 (General) work visas.
Reasonable Adjustments
If a person with disabilities is at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
- Contact Government Recruitment Service via HOrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs
- Complete the “Assistance Required” section in the “Additional Requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you're deaf, a language service professional
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the ‘Contact point for applicants’ section.
Feedback
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : Home Office Resourcing Centre
- Email : HORCCampaignTeamCorporateEnablers@homeoffice.gov.uk
Recruitment team
- Email : HOrecruitment.grs@cabinetoffice.gov.uk
Further information
principles, and wish to make a complaint, then you should contact in the first instance
HORecruitment.GRS@cabinetoffice.gov.uk. If you are not satisfied with the response that you receive, then you can contact the Civil Service Commission.
