Project Management Lead – Service Implementation
Department for Science, Innovation & Technology
Apply before 11:55 pm on Friday 25th October 2024
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About the job
Job summary
At DSIT we’re all about improving people’s lives by maximising the potential of science & technology.
We accelerate innovation, investment and productivity through world-class science, research and development.
We use technology for good by ensuring new and existing technologies are safely developed and deployed across the UK, with the benefits more widely shared.
We are driving forward a modern digital government which gives citizens a more satisfying experience and their time back.
We do all this to enable the Government’s 5 national missions: kickstarting economic growth, making Britain a clean energy superpower, taking back our streets, breaking down barriers to opportunity and building an NHS fit for the future.
Above all, we focus on improving people’s lives. Whether it’s researching new treatments for disease, developing better batteries, reducing burdens through better public services, keeping children safe online, and much more, outcomes for citizens are at the heart of what we do.
Our Inclusive Environment
We offer flexible working benefits, employee well-being support and a great pension. We are enormously proud to be a Disability Confident Leader employer. We support candidates with adjustments throughout our recruitment process. Information about disability confidence and just some examples of the adjustments that you can request can be found in the reasonable adjustment section below.
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service D&I Strategy.
Find Out More
We regularly run events where you can find out more about the department and tips for the application and interview process. You can sign up for upcoming events here: https://forms.office.com/e/Jae3B4w7xm
You can also follow our LinkedIn Page: https://www.linkedin.com/showcase/dsitcareers/
Job description
Do you have senior project management experience in a service setting? If so, this couldn’t be a better time to join us! The Matrix is a brilliant opportunity to create a bit of history, working on a programme that will be bringing corporate service functions of 9 government departments together, sharing and collaborating. It will not only bring significant efficiencies, saving taxpayers money, but also a vastly improved experience for the 46,000 civil servants who use these services on a day-to-day basis and enabling better decision-making through enhanced data and reporting capabilities.
The Matrix Programme is implementing the Shared Services Strategy for Government, which forms part of the Government Efficiency Reform. It brings together nine departments to deliver the transformation of shared technology, processes and services. The Programme has three core objectives; better experience for all users, efficiency & value for money and standardised processes & data.
Most importantly Matrix is an enabling programme with eight shared missions:
1. Better data
2. Maximising automation
3. Talent attraction & retention
4. Culture change
5. Smooth, pacy and informed decision making
6. Efficiency and effectiveness
7. Stability through uncertainty
8. Transformation beyond Matrix
Departments forming the Matrix Programme: Cabinet Office, Department for Science Innovation and Technology, Department for Culture Media and Sport, Department for Business Trade, Department of Energy Security and Net Zero, Department for Education, Department for Health and Social Care, Attorney’s General Office and His Majesty's Treasury.
Person specification
We are looking for an experienced Senior Project Manager to join the Matrix Service Implementation team.
We are looking for two project management leads – one to work in the service design team project managing the design and build of the target operating model and new processes for the new Matrix shared service, the other will work in the service transformation team project managing the implementation of the new target operating model, processes and transformation plans for the new Matrix shared service.
This an exciting opportunity to work in a fast-paced environment alongside a wide range of stakeholders, consultants and technical specialists to design and implement enhanced business services for HR, Finance, Payroll and Procurement. You will provide support and insight to the head of service design and the head of transformation as well as act as the source of all project/programme information. You will have a confirmed background in PPM methods with significant experience of leading and managing a complex project within a service setting.
You will be an experienced planner, with a keen eye for detail to make sure things happen when needed. You will need excellent interpersonal skills, presenting, persuading and influencing others to provide the information and activity required to ensure the project is on track against time, cost and quality metrics.
You will also have significant experience in managing risks, issues and dependencies and providing accurate and considered reports to the central programme management team. If you thrive in periods of transformation, then this is an exciting opportunity for you!
Key Responsibilities include but not limited to:
- Delivery – Create and lead the project to deliver the agreed outcomes within time, cost and quality constraints.
- Project Management – Day to day management of the project and the project team.
- Set project controls.
- Design the project/ workstream structure appropriate to stage.
- Select and apply appropriate delivery methodologies.
- Resources – Schedule / manage resources to deliver the project/ workstream.
- Stakeholder Management – Identify key stakeholders and develop effective relationships, working alongside the Change & Engagement team.
- Risks & Issues (inc Assumptions and Dependencies) – Identify and monitor project risks and issues. Develop mitigating actions and escalate as appropriate.
- Governance – Provide key reports and support effective governance and decision making.
- Assurance – Support or set appropriate project/ workstream assurance.
- Guidance & Support – Seek support, guidance and coaching from others. Show commitment to own development. Promote effective individual & team performance.
- Project Performance & Controls – Build Project Plan and apply appropriate project principles to deliver stated objectives. Track and report delivery against milestones
Skills and Experience
Required:
- Exemplary communication and engagement skills – the project supports a wide range of activities, building and maintaining relationships with colleagues at all levels, offering constructive challenge when required. Influencing others to deliver through a matrix management approach.
- Applicants will have experience of working in a service or large-scale transformation environment.
- Prioritisation skills – the ability to manage multiple work activities at pace and to change priorities quickly as required.
- Significant previous experience in the delivery of a project covering Corporate Services, particularly HR, Finance, Procurement or Digital would be useful
- Previous experience of project managing business analysis, functional design, change and transition, technology, and data streams of work would be useful.
- Previous experience of project managing the transformation of a third-party organisation or service provider through a matrix management approach.
Desirable:
It would be desirable to hold one of the following qualifications:
- APM Project Fundamentals APM Project Management Qualification.
- Prince2/ MSP qualification.
We may be able to offer secondments to the right candidates. Please email to vacancy holder for further information.
Behaviours
We'll assess you against these behaviours during the selection process:
- Leadership
- Delivering at Pace
- Making Effective Decisions
Benefits
The Department for Science, Innovation and Technology offers a competitive mix of benefits including:
- A culture of flexible working, such as job sharing, homeworking and compressed hours.
- Automatic enrolment into the Civil Service Pension Scheme, with an employer contribution of 28.97%.
- A minimum of 25 days of paid annual leave, increasing by 1 day per year up to a maximum of 30.
- An extensive range of learning & professional development opportunities, which all staff are actively encouraged to pursue.
- Access to a range of retail, travel and lifestyle employee discounts.
Office attendance
The Department operates a discretionary hybrid working policy, which provides for a combination of working hours from your place of work and from your home in the UK. The current expectation for staff is to attend the office or non-home based location for 40-60% of the time over the accounting period.
Things you need to know
Selection process details
As part of the application process you will be asked to complete a CV, personal statement and behavioural statements.
Further details around what this will entail are listed on the application form.
Please use your personal statement (in no more than 250 words) to outline your experience working in a project management setting and your suitability for this role.
Applications will be sifted on behavioural statements, CV, and personal statement.
In the event of a large number of applicants, applications will be sifted on the lead behaviour statement (Leadership).
Candidates who pass the initial sift may be progressed to a full sift, or progressed straight to assessment/interview.
The interview will consist of behaviour and strength based questions.
Sift and interview dates
Expected Timeline subject to change
Sift dates: w/c 28/10/2024
Interview dates: w/c 04/11/2024
Interview Location: MS Teams.
Candidates are asked to note the above timetable, exercising flexibility through the recruitment and selection process.
Further Information
Existing Civil Servants and applicants from accredited NDPBs are eligible to apply,and can be considered on loan basis (Civil Servants) or secondment (accredited NDPBs). Prior agreement to be released on a loan basis must be obtained before commencing the application process. In the case of Civil Servants, the terms of the loan will be agreed between the home and host department and the Civil Servant. This includes grade on return.
Reasonable Adjustment
We are proud to be a disability confident leader and we welcome applications from disabled candidates and candidates with long-term conditions.
Information about the Disability Confident Scheme (DCS) and some examples of adjustments that we offer to disabled candidates and candidates with long-term health conditions during our recruitment process can be found in our DSIT Candidate Guidance. A DSIT Plain Text Version of the guidance is also available.
We encourage candidates to discuss their adjustment needs by emailing the job contact which can be found under the contact point for applicants section.
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.
If successful and transferring from another Government Department a criminal record check may be carried out.
New entrants are expected to join on the minimum of the pay band.
A location based reserve list of successful candidates will be kept for 12 months. Should another role become available within that period you may be offered this position.
Please note terms and conditions are attached. Please take time to read the document to determine how these may affect you.
Any move to the Department for Science, Innovation and Technology from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility https://www.childcarechoices.gov.uk
DSIT does not normally offer full home working (i.e. working at home); but we do offer a variety of flexible working options (including occasionally working from home).
DSIT cannot offer Visa sponsorship to candidates through this campaign.
DSIT holds a Visa sponsorship licence but this can only be used for certain roles and this campaign does not qualify.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service /Disclosure Scotland on your behalf.
However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.
For further information on the Disclosure Scotland confidential checking service telephone: the Disclosure Scotland Helpline on 0870 609 6006 and ask to speak to the operations manager in confidence, or email Info@disclosurescotland.co.uk mailto:accessni@ani.x.gsi.gov.uk
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
Feedback
Feedback will only be provided if you attend an interview or assessment.
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Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : Chantelle Currah
- Email : matrixresourcing@dsit.gov.uk
Recruitment team
- Email : dsitresourcing.grs@cabinetoffice.gov.uk
Further information
