Inquiry e-Discovery and Search Lead
Cabinet Office
Apply before 11:55 pm on Friday 25th October 2024
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About the job
Job summary
This is an exciting opportunity to work in an established digital archive team in the Digital Knowledge & Information Management (DKIM) Team in Cabinet Office Digital.
The DKIM team facilitates the delivery of the Cabinet Office’s priorities and purpose through providing business critical information management services. The Cabinet Office creates some of the most important official records in government, including Prime Ministerial records, and the DKIM team plays a key role in preserving these for the future and for the purposes of democratic accountability.
The team is responsible for the department's Digital Archive Service which provides processes and capabilities for the search, acquisition, archiving, review and disposal of digital information so that the department can continue to comply with its legal obligations.
Job description
Following the findings of the public inquiries into the Grenfell Tower fire, and the infected blood scandal, the Government is committed to supporting any subsequent police investigations. The Cabinet Office (CO), as the sponsoring department for these inquiries, is taking custody of a corpus of information that may be potentially relevant to ongoing and future police investigations into a special archive.
We are looking for a person who wants to make a real impact and is driven by the public interest to act as a point of liaison between police forces and the Cabinet Office’s digital archives team, and to manage the work of searching for and providing information from the special archive.
Ideally you will be an archives and records management professional, and you can expect to work as part of a motivated, mission focused, and high-performing team, using modern infrastructure & tools.
Main Responsibilities include, but are not limited to:
- Lead on the relationship with external stakeholders, ensuring that SLAs and deadlines are met.
- Work with Business Units and local Information Managers across Cabinet Office as required to support e-Discovery tasks.
- Manage an e-Discovery service and lead on searches using e-Discovery tools across large amounts of sensitive data, including for freedom of information, and data subject access requests.
- Act as a Subject Matter Expert on the formulation and process of creating search strategies, including the creation of complex search strings across multiple search terms.
- Ensure that accurate records are kept of activity, create search logs and other required documentation and review results against set criteria.
- Work with technology teams on the internal and external transfer of records, ensuring that archival standards and processes are adhered to.
- Keeping up to date with changes to Google Workspace and other products, which may impact the discovery and disclosure of evidence to Public Inquiries and other stakeholders.
- Support regular processes of archival cataloguing, appraisal and review.
- Undertake tasks providing wider information management support across the team when required.
- Line management of one member of staff (HEO grade).
Person specification
Essential Skills and Experience:
This role requires records management or archive management experience. You will need to show:
- Excellent organisational skills and delivery focused to ensure that tight deadlines are met and all search requests are dealt with effectively and efficiently.
- Excellent communication and presentation skills, both oral and written.
- Excellent attention to detail.
- Demonstrable knowledge and understanding of running e-Discovery processes.
- Experience in creating complex search strategies and effective search terms.
- Ability to quickly adapt to and be able to investigate and interpret complex information and understand and interpret relevant guidance, policies and procedures.
- Understanding of relevant information management legislation (Public Records Act, Freedom of Information Act, GDPR).
- A Records Management, Archiving or Library qualification.
Desirable Skills and Experience:
- Experience of working on Public Inquiries
- Experience of using Google Vault
- Project and document management skills
Additional information:
A minimum 60% of your working time should be spent at your principal workplace. Although requirements to attend other locations for official business will also count towards this level of attendance.
Qualifications
Behaviours
We'll assess you against these behaviours during the selection process:
- Managing a Quality Service
- Making Effective Decisions
- Working Together
- Delivering at Pace
Benefits
- Learning and development tailored to your role.
- An environment with flexible working options.
- A culture encouraging inclusion and diversity.
- A Civil Service Pension which provides an attractive pension, benefits for dependants and employer contributions of 28.97%.
- A minimum of 25 days of paid annual leave, increasing by one day per year up to a maximum of 30.
Things you need to know
Selection process details
Application process
As part of the application process you will be asked to complete a CV and personal statement. Further details around what this will entail are listed on the application form.
Please use your statement of suitability to (in no more than 1000 words) to explain how you consider your personal skills, qualities and experience provide evidence of your suitability for the role, with particular reference to the essential criteria in the person specification section of the job advert.
You will also be assessed against the following Behaviours during the application process: Managing a Quality Service, Making Effective Decisions, Working Together, and Delivering at Pace.
Selection process
Should a large number of applications be received, an initial sift may be undertaken using the lead Behaviour, Managing a Quality Service. Candidates who pass the initial sift may be progressed to a full sift, or progressed straight to assessment/interview.
Should you be successful at sift, you will then be invited to an interview. There will be 1 round of interview, and you will be assessed against Behaviour criteria and Strength based questions.
Expected timeline (subject to change)
Expected sift date – w/c Monday 28th October 2024.
Expected interview date/s – w/c Monday 4th November 2024
Interview location - Your interview will either be conducted face to face or by video. You will be notified of the location if you are selected for interview.
Reasonable Adjustment
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
Contact Government Recruitment Service via menurecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.
Complete the ‘Assistance required’ section in the ‘Additional requirements’ page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.
Further information
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'contact point for applicants' section.
A reserve list may be held for a period of 12 months from which further appointments can be made.
Any move to Cabinet Office from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk
Existing Civil Servants and applicants from accredited NDPBs are eligible to apply, but will only be considered on loan basis (Civil Servants) or secondment (accredited NDPBs). Prior agreement to be released on a loan basis must be obtained before commencing the application process. In the case of Civil Servants, the terms of the loan will be agreed between the home and host department and the Civil Servant. This includes grade on return.
If successful and transferring from another Government Department a criminal record check may be carried out.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf.
However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.
Please note that this role requires SC clearance, which would normally need 3 years’ UK residency in the past 5 years. This is not an absolute requirement, but supplementary checks may be needed where individuals have not lived in the UK for that period. This may mean your security clearance (and therefore your appointment) will take longer or, in some cases, not be possible.
For further information on National Security Vetting please visit the following page https://www.gov.uk/government/publications/demystifying-vetting
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
New entrants are expected to join on the minimum of the pay band.
Please note terms and conditions are attached. Please take time to read the document to determine how these may affect you.
Feedback will only be provided if you attend an interview or assessment.
Security
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Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : Galla Cassettari
- Email : galla.cassettari@cabinetoffice.gov.uk
Recruitment team
- Email : menurecruitment.grs@cabinetoffice.gov.uk
Further information
If you are not satisfied with the response you receive, then you can contact the Civil Service Commission at info@csc.gov.uk. For further information on the Recruitment Principles. and bringing a complaint to the Civil Service Commission, please visit their website at: https://civilservicecommission.independent.gov.uk.
