Payroll Officer
HM Treasury
Apply before 11:55 pm on Sunday 24th November 2024
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About the job
Job summary
If you’re interested in making a difference to people’s lives, the Treasury can offer you an exciting opportunity to influence decision making that affects the whole of the UK. Working at the heart of government, we collaborate across government to promote responsible public spending and drive strong and sustainable economic growth.
Our work ranges from protecting customers through the regulation of the financial sector, helping to reduce carbon emissions and creating a greener economy, to promoting British trade around the world and supporting people across the country on jobs, growth and more.
We are part of the Darlington Economic Campus, a pioneering new cross-government hub which brings people together to play an active role in the most important issues of the day whilst working closer to the communities we serve. The campus provides the opportunity for people from all over the UK to help shape the future of the country, and our flexible working practices ensure you can collaborate effectively with our partners. It’s central government, made more accessible to you!
Job description
About the Group
Corporate Centre
The Corporate Centre Group delivers a wide range of corporate services to enable people at HM Treasury and many of the other organisations who form part of the Treasury Group (including the Government Internal Audit Agency and the Debt Management Office) to operate effectively and efficiently. We are a diverse group, both in terms of our professions and in our ways of working. Our colleagues are based across 3 sites in London, Darlington and Norwich.
The Corporate Centre Group consists of a range of teams:
- Correspondence and Information Rights
- Finance
- Commercial
- People & Capability
- Diversity, Inclusion & Belonging
- Treasury Business Solutions Multisite Darlington Economic Campus team
- Exchequer Funds & Accounts team
About the Team
HM Treasury’s Group Finance Team comprises approximately 50 staff. The team provides high quality advice covering strategic finance, financial management, financial reporting, counter fraud & risk for internal use, payroll and accurate information for Parliamentary control and public accountability purposes.
The payroll team is a small but key team based in Norwich. The team provide the payroll function for HM Treasury employees and the employees of 5 further government departments. We value our people and collective team spirit to enable us to deliver high-quality services to our customers. Our modern office is set in beautiful surroundings in Thorpe St Andrew. You’ll benefit from bespoke technology, free on-site car parking, public transport from the city centre, an onsite gym and supermarket, café and gym/swimming pool all within close walking distance.
About the Job
Key Accountabilities
- Assist in the effective running of the monthly payroll cycle for HM Treasury and 5 Arms Lengths Bodies (6 payrolls in total). Ensuring pay affecting transactions are processed to the effective monthly deadline.
- Calculating overpayments and corresponding with employees to arrange effective repayment plans.
- Line Management of junior team members.
- Overseeing the employee benefits packages including Cycle to Work, Payroll Giving and Childcare Vouchers.
- Undertake quality assurance and corrective activities to ensure payroll is processed accurately in accordance with departmental policy and process guidelines, including uploading daily interfaces, accuracy checks of payroll instructions, previews and reconciliation checks.
- Resolve complex pay related matters, engaging with the 3rd party payroll provider as required to advise on or administer solutions.
- Conduct HR and payroll system user acceptance/interrogation testing as part of upgrades and change requests, ensuring the integrity of payroll processes.
- Supporting the Pay Team Manager and Pay Team Supervisor as required with adhoc projects including rolling out payroll services to new customers, implementing process changes and providing timely accurate data for audits and data requests.
If you would like to speak to the hiring manager informally prior to the closing date for applications to find out more about the job, please contact lorraine.denby@hmtreasury.gov.uk
Person specification
We are looking for the below skills, experience and behaviours and we will ask you to demonstrate these in your application form. Please review the Candidate FAQ document that is attached to the advert for guidance on how to complete your application form.
1. Experience of working in a fast-paced payroll function, processing high volumes of data and displaying a strong attention to detail and customer focus (Experience)
2. Ability to work autonomously within strict deadlines and process high volumes of data, balancing a busy and diverse workload with competing priorities (Delivering at Pace)
3. Ability to build effective working relationships with stakeholders at all levels through strong verbal and written communication (Working Together)
4. Ability to deliver a high standard of service to users and other stakeholders (Managing a Quality Service)
The lead criterion is: Experience
If we receive large volumes of applications, we will conduct an initial sift on the lead criterion only.
Candidate Guidance Support Session – Microsoft Teams
We will be running an overview of Success Profiles and the STAR approach including top tips for the application and interview process and an opportunity to ask general questions around our recruitment practices. Please note that this session is not role specific, so we will be unable to answer specific questions about roles we are advertising. If you would like to join us, please use the link below to join the call at the right time.
Thursday 14th November 2024 @ 12:30 - 13:15 Join the meeting now
Behaviours
We'll assess you against these behaviours during the selection process:
- Delivering at Pace
- Working Together
- Managing a Quality Service
Benefits
- 25 days’ annual leave (rising to 30 after 5 years), plus 8 public holidays and the King's birthday (unless you have a legacy arrangement as an existing Civil Servant)
- Flexible working patterns (part-time, job-share, condensed hours)
- Generous parental and adoption leave package.
- A Civil Service Pension which provides an attractive pension, benefits for dependants and average employer contributions of 28%
- Access to a cycle-to-work salary sacrifice scheme, season ticket advances and payroll giving
- Access to a retail discounts and cashback site
- A Rental Deposit Advance Scheme to help meet the total costs of deposits for privately rented homes
- A range of active staff networks, based around interests and diversity
Flexible Working Arrangements
HM Treasury views flexible working as essential in enabling us to recruit and retain talented people, ensuring that they can enjoy a long-lasting career with us. All employees have the right to apply for flexible working and there are a range of options available including; part-time, compressed hours and job sharing. Additionally, we operate flexitime systems, allowing employees the flexibility to adjust their working patterns throughout the week which is subject to operational needs and line management approval.
At HM Treasury we have an incredibly broad remit; our work touches every citizen of the country. So, it’s important our employees come from the widest possible range of backgrounds, bringing us the widest possible range of perspectives and ways of thinking. We are committed to ensuring that all staff can realise their potential and achieve a healthy work-life balance.
HM Treasury operates an office based working approach across all Treasury sites - Darlington, London, and Norwich, and along with the rest of the Civil Service, has an expectation of a minimum of 60% attendance in the office, along with working remotely. This blended working approach allows you to work collaboratively, meet stakeholders face to face, support others and promotes a healthy work life balance (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review. All our offices have been recently modernised and designed to collaborate and connect with colleagues as well as desk and quiet space to allow a range of ways to work.
The office working expectation is linked to the location of the role. If you apply to a post in a single location, then you will not be able to meet this expectation at any of our other sites or move your role to another location.
Things you need to know
Selection process details
Recruitment Timeline
Closing date: 24th November 2024
Shortlisting: week commencing: 25th November 2024
Interviews: week commencing: 2nd December 2024
This timeline is indicative and may be subject to change. We will inform you if there is a substantial change to the recruitment timeline.
If your contact details change at any time during the selection process, please ensure you update your Civil Service Jobs Profile.
Please note that only applications submitted through Civil Service Jobs will be accepted.
Eligibility Statement
A candidate is not eligible to apply for a role in the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government. Checks will be performed as part of pre-employment checks in line with this. Please refer to the Candidate FAQ document attached to the advert for more information.
Everyone working with government assets must complete Baseline Personnel Security Standard (BPSS) checks. Additionally, individuals appointed to the Treasury group will be subject to National Security Vetting. The level of security vetting required for this role is Security Check (SC)
To allow for meaningful checks to be carried out, applicants will need to have lived in the UK for at least 3 out of the past 5 years. In exceptional circumstances, a lack of residency would not be a bar to security clearance however the Department will need to consider eligibility on a case by case basis once the advert closing date has passed.
Please read the Vetting Charter for information on what to expect during the vetting process and what will be expected from you. Many areas of your life may be explored during your vetting journey, and it is important that every individual, regardless of their background and experiences, should feel comfortable going through this personal process, whilst having confidence that it is fair, proportionate, and inclusive.
These short videos address common concerns and preconceptions which applicants may have about national security vetting. If you have questions relating to security clearances, please contact HMTSecurityVetting@hmtreasury.gov.uk
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : Lorraine Denby
- Email : Lorraine.Denby@hmtreasury.gov.uk
- Telephone : 07977 487243
Recruitment team
- Email : hrrecruitment@hmtreasury.gov.uk
Further information
