Senior Finance Manager
Ministry of Defence
Apply before 11:55 pm on Friday 20th September 2024
Details
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Salary
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Business area
Type of role
Finance
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About the job
Job summary
DIO’s finance function aims to provide best in class financial management, reporting and advice to a range of stakeholders across the MOD, ensuring value for money for the taxpayer in how the Department’s Infrastructure Portfolio is delivered.
DIO Finance operates a flexible working model whereby individuals may be required to transfer to another role. This may be in response to critical vacancies or for the individual’s personal development. These moves will not require a change to an individual’s duty station.
This position is advertised at 37 hours per week.
Job description
Financial management of all areas of the retained DIO Accommodation delivery area budget of c£1.1Bn (RDEL and CDEL) covering Service Family Accommodation within the UK and the European Support Group. Management of key finance processes, including In-Year Management, the Annual Budgeting Cycle, assurance, and approval of new commitments, ARAc returns and Audit queries. Management of IFRS16 for the Anningtons Lease and Bulk Lease Hires. The team are also responsible for managing Contributions In Lieu of Council Tax, SFA/SLA and sub-let income, Defence Accommodation Stores, Housing PFIs, the Afghan Relocations and Assistance Policy and the Modernised Accommodation Offer.
Providing insight to the Business, Finance Leadership Team, and wider Finance teams
Undertaking preparation of the organisations input into the MOD Annual Report and Accounts, including drafting notes and related disclosures ensuring appropriate review and escalation of key issues.
Delivering monthly reconciliations, providing analysis, and challenging transactions, translating into a non-technical format to inform the Business areas of their financial position in support of monthly reviews with their FBP.
Collating information to support input to Audit Committee and other key stakeholders on the financial accounts and status of key issues and risks.
Although team members may support specific Business areas, all team members will be expected to be flexible and cover Business areas as required.
Routine requirements
Supporting the business and wider Finance Teams on accounting / tax issues, ensuring that the appropriate guidance has been consulted. Escalating issues when necessary and engaging with the Technical Accounting and Tax Centres of Excellence to agree accounting treatments as required.
Consulting other areas of finance as appropriate, consolidating the required financial information to provide evidence and robust explanations for audit samples, liaising with auditors and ensuring completeness of audit packs.
Collating and consolidating the organisations accounts input and ensuring the integrity of data collected for use in the Annual Report and Accounts (ARAc), estimates and other statutory external reporting processes and delivering:
Obtain information, engaging with the Business to complete returns (e.g. transparency reporting or losses and special payments).
Review of control accounts, to ensure that transactions are legitimate and providing support to Defence Business Services to aid reconciliation, as required.
Management of grants (including grants in aid) payments, including processing, recording, and monitoring payments.
Working with the Financial Governance and Control team to understanding the controls/checks in place to monitor compliance with accounting standards and financial policy, to identify/escalate potential issues.
Supporting Strategic Head Office in implementing new accounting standards, or changes made to existing rules, managing the collation of information to understand the organisational impact
Continuous improvement
Dedicating time to sharing best practice and ideas for refining standardised processes and procedures.
Seeking feedback on the services provided, and continuously strive to improve the service provision. Promptly address any key issues that arise ensuring that processes or ways of working are adapted accordingly, and customers are informed where there is an impact.
Managing issues highlighted during internal or external audit, engaging relevant stakeholders to enable corrective action. Promptly addressing any misinterpretation of guidance, sharing with team members to promote embedding the lesson(s) learnt.
Delivering your area of responsibility
Management of team members, empowering, motivating and coaching to enable effective delivery.
Supporting individual’s personal development and careers, ensuring you and the team make time to develop themselves and their peers.
Being open to challenge and new ideas, sharing of knowledge and experience, encouraging others through building a supportive team environment.
Ensuring the team are getting the basics right at the first attempt.
Developing and embedding the use of standardised processes to deliver a consistent output to customers.
Exercising sound judgement and interpretative ability, and application of innovative thought to derive novel solutions.
Seeking advice, referring upwards as required, where problems are particularly complex or have wider implications.
Person specification
Highly numerate with a record of success in a financial management role with excellent attention to detail and accuracy
Experience of leading a team with excellent people management skills with the ability to promote team cohesion, adapt to changes and improvements
Strong communicator, able to communicate at all levels and excellent presentation skills
Experience in leading and/or influencing organisational change
Ability to work flexible and adapt to changing priorities
Ability to develop collaborative relationships with a range of stakeholders and teams
Highly developed planning and organisational skills in a financial environment and experience of delivery and meeting tight deadlines.
Behaviours
We'll assess you against these behaviours during the selection process:
- Making Effective Decisions
- Leadership
- Delivering at Pace
- Communicating and Influencing
We only ask for evidence of these behaviours on your application form:
- Making Effective Decisions
- Leadership
Technical skills
We'll assess you against these technical skills during the selection process:
- Finance Functional Competence: In Year Financial Management - Practitioner Level
- Finance Functional Competence: Financial Planning - Practitioner Level
- Finance Functional Competence: Financial Governance - Practitioner Level
We only ask for evidence of these technical skills on your application form:
- Finance Functional Competence: In Year Financial Management - Practitioner Level
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
Things you need to know
Selection process details
Your suitability for the role will be assessed using the Success Profile elements that have been chosen for this campaign. Each element will be scored accordingly, and the successful candidate will be appointed on merit.
Applications will be sifted on all Success Profile elements, but in the event of a high number of applications, an initial sift will be conducted on the lead Behaviour: Making Effective Decisions
In this instance the remaining elements will be tested at interview
At application you will be assessed against the following:
Behaviours:
- Making Effective Decisions
- Leadership
Experience:
- CV - Job History, Full Qualification details and Previous Skills & Experience
- Personal Statement - Detailing in no more than 250 words please explain your experience in: Excellent communication skills and experience of working with non-finance stakeholders to provide robust financial data, information and insight. Microsoft Applications – particularly Excel
Technical: Finance Competence Framework
- In Year Financial Management - Practitioner Level
At interview you will be assessed against the following:
Behaviours:
- Delivering at Pace
- Communicating and Influencing
Technical:
- Financial Planning - Practitioner Level
- Financial Governance - Practitioner Level
When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.
The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
CANDIDATE INFORMATION
Please read this document prior to completing your application.
Please note: internal candidates must include their staff number when prompted during the application process.
Should you have any queries relating to the vacancy information or sift and interview process, please contact the recruiting line manager using the contact details listed on the vacancy. Please do not direct vacancy related queries to the recruitment team as they will be unable to advise.
FURTHER INFORMATION
CV’s
Should the selection process require a CV, you will be prompted to complete the required criteria during the application process. CV’s sent directly to the recruiting line manager will be deleted immediately to maintain anonymity.
Civil Servants (all grades)
Applicants should monitor their Civil Service Jobs application centre regularly for updates.
Some of MoD’s Terms and Conditions of Service (TACOS) changed from 3 February 2014. Those TACOS changes applied to Broader Banded and Skill Zone staff who were new recruits to MoD or who were appointed to a post on substantive promotion, progression or advancement. On the same basis, the TACOS for Departmental Retained Grades changed with effect from 01 September 2014.
Applicants should be aware that any move across the Civil Service on or after 5 October 2018 may have implications on an employee’s ability to carry on claiming childcare vouchers.
Please see link below to Civil Service Recruitment Principles http://civilservicecommission.independent.gov.uk/wp-content/uploads/2018/03/RECRUITMENT-PRINCIPLES-April-2018-FINAL-.pdf
Please see the MOD Privacy notice which informs how we will use your personal data, explains your rights and gives you information you are entitled to under Data Protection legislation.
https://www.gov.uk/government/publications/ministry-of-defence-privacy-notice/mod-privacy-notice
Non Civil Servants
All employees joining MOD who are new to the Civil Service will be subject to a 6-month probation period effective from the employment start date.
COMPLAINTS
Please be aware that the selection and interviewing of applicants is the responsibility of the Recruiting Line Manager (RLM) and not the Defence Business Services (DBS) Resourcing team. DBS does not play any part in the selection and interview process itself.
Therefore, if you wish to discuss your feedback, or you are dissatisfied with your markings, you should in the first instance raise this with the Recruiting Line Manager of the vacancy.
If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint. by writing to DBS at the following address:
Defence Business Services
Scanning Hub
Room 6124
Tomlinson House
Norcross Lane
Blackpool
FY5 3WP
FOR EXTERNAL VACANCIES If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address:
Civil Service commission
Room G/8
1 Horse Guards Road
London
SW1A 2HQ
Or by email: info@csc.gov.uk
Cabinet Office Fraud Checks
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant whose details are found to be held on the IFD will be refused employment
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : David Taylor
- Email : david.taylor654@mod.gov.uk
Recruitment team
- Email : DBSCivPers-Resourcingteam3@mod.gov.uk
Further information
info@csc.gov.uk
