Business Manager - Private Rented Sector Division
Ministry of Housing, Communities and Local Government
Apply before 11:55 pm on Sunday 6th October 2024
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About the job
Job summary
As a business Manager within the Private Rented Sector (PRS) Directorate, you will be integral to building strong relationships within the organisation, driving effective financial management, and embedding finance and public value at the core of decision-making. Your role will be to bridge the gap between Finance Business Partners and Policy Leads and supporting Policy Leads with providing returns. Your core task will be to ensure efficient utilisation of budgets and ensuring everything is on track.
There will be a significant level of stakeholder engagement in which chairing meetings with confidence will prove most useful. Maintaining key pre-existing relationships and developing new ones is fundamental to the success of the role. Previous experience of managing a portfolio of budgets is desirable. We are focused on developing a workforce that is representative of the communities we serve and together we are building an inclusive workplace where all colleagues have the opportunity to make a real difference.
Job description
Some examples of day to tasks include, but not limited to:
1. Day-to-day management of the finance responsibilities for the Private Rented Sector (PRS) to ensure it is operating efficiently and effectively.
2. Constantly analyse financial data to highlight and alert Senior Members of PRS of any risks and potential over/under spend as soon as possible.
3. Discuss potential overspend / underspend with Policy Leads/Senior Members of PRS to help make informed decisions on where to channel available funds.
4. Being the first point of contact for initial finance related queries e.g., budget position, potential spend, any other finance issues.
5. Manage the quarterly meetings with His Majesty Court Tribunal Services (HMCTS) colleagues. Ensure all spend is scrutinised.
6. Reconcile spending / forecast, revised variances & manage accruals.
7. Continuously review the PRS revised budget spreadsheet and update the finance forecast sheet.
8. Write up monthly forecast commentary and prepare the monthly forecast returns for the director’ sign off by meeting Policy Leads
9. Managing central requests for information/figures and providing clear instructions to policy leads as required and streamlining emails and meetings advance of deadlines.
10. Draft and assist with any other ad-hoc Finance Requests e.g., managing business tracker, any commissions, etc.
11. Provide any MI/data required to assist others in fulfilling their roles.
12. Assisting the Division with Business cases; developing and driving them forward
13. Leading on the Division’s Spending Review, Business Planning returns and other HMT commissions
14. Deputising for Finance G7 where necessary.
15. The Job holder will also be required to assist and support the policy team they operate within as part of their duties outside of Finance.
Person specification
Excellent oral and written communications skills with confidence, including the ability to explain complex information and ideas to non-specialists.
- A willingness and interest in proactively and positively building relationships with external stakeholders.
- Excellent Microsoft Office skills, in particular Microsoft Excel to be able to record, manipulate data and use more advanced functions of Excel to showcase data in easy to understand tables and graphs
Desirable Criteria
- A previous experience in managing a budget portfolio would prove useful in this role
- Experience in engaging with stakeholders
- This role could be beneficial to someone working towards accountancy qualifications CIMA/CIFA/ACCA etc but not essential
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
Things you need to know
Selection process details
As part of our pre-employment checking process we will be using your CV to confirm your job history. Please note that by providing us with your CV you are consenting to us using the information enclosed as part of the checking process.
Our application system is designed to remove as much bias as possible from the recruitment system – this means that a hiring manager does not know your name, your details, see your whole application in one go (or have your CV at review stage unless stated otherwise).
At application stage you will be asked to upload a CV document. Unless stated otherwise in the advert, your CV will not form part of the assessment but will be used for information purposes and only shared with the panel at interview stage.
Your answers are randomised and chunked up. This means that each assessor views sets of responses to questions, for example all candidates’ responses to ‘Seeing the Big Picture’ rather than seeing a candidate’s full application. The science behind this is that recruitment can be subject to ordering and fatigue effects and we want to reduce this as much as possible.
Most of our campaigns utilise multiple assessors and so it is possible that each of your answers would be viewed by different assessors.
When writing your application, remember:
- The assessor won’t be reading your answers sequentially.
- Do not assume that the same assessors will have read all of your answers.
- If talking about something in your first answer, make sure that you write the second answer as if you had not written the first (and so on!)
At sift, we will be assessing
Behaviour (Lead Behaviour): Managing a Quality Service
Behaviour: Delivering at Pace
Behaviour: Working Together
Behaviour: Changing and Improving
There is a 250 word limit per question.
In the event that we receive a large number of applications, we may conduct an initial sift using the lead behaviour listed in the advert. Candidates who pass the initial sift may be progressed to a full sift, or progressed straight to assessment/interview.
The interview will be of a blended nature consisting of the following success profiles elements:
Behaviours: Managing a Quality Service, Delivering at Pace, Working Together, Changing and Improving
Strengths
The strength based questions will require natural responses from the candidates.
In the full campaign we will test the below Success Profile Elements:
Behaviours: Managing a Quality Service, Delivering at Pace, Working Together, Changing and Improving
Strengths: Yes
We do not consider direct CV applications to our Recruitment mailbox – you must apply for this role via the application link on Civil Service Jobs
Please note that near miss offers may be made at the lower grade to candidates who do not meet the grade criteria for this campaign.
HEO salary
- The salary for this role is £35,400 (London) or £32,178 (National).
- For existing civil servants, the usual policy on level transfer and promotion will apply and is non-negotiable. If you apply for a role that requires a transfer of location, for example if you are transferring from London to a National location, your salary will be adjusted in accordance with our policy on transfer between HQ pay ranges.
Please note that the average employer pension contribution is based upon the National minimum salary for this role. Should your agreed starting salary for this role be different, the average employer pension contribution will be calculated accordingly. If you are a Secondee, this will not apply as you will remain on your home organisation’s terms and conditions.
BENEFITS:
Transfers across the Civil Service on or after 4 October 2018:
Any move to MHCLG from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk
For further information about the benefits available to MHCLG employees, please see the attached Candidate Pack.
GEOGRAPHICAL LOCATION:
- Wolverhampton
- Darlington*
- Birmingham
- Bristol
- Leeds
- Manchester
- London
There may be opportunities for candidates to work flexibly depending on the business needs. This will be discussed with the vacancy manager on a case-by-case basis if you are successful for the role.
*Please note: The Darlington Economic Campus (DEC) is a pioneering new cross-government hub which will bring together people across departments and public organisations to play an active role in the most important economic issues of the day. The work of the Campus will make a real difference to people both across the UK and internationally. There will be substantial career opportunities and exciting prospects - a career at the Campus means you will be working at the heart of Government, with access to the benefits and fantastic opportunities offered by the civil service.
For further information on the DEC, please take a look at the attached DEC candidate pack.
Sift and Interview dates:
Sifting is envisaged to take place W/C 7th October 2024 with interview dates to be confirmed. All interviews are currently being held remotely via videocall.
Reserve List
In the event that we identify more appointable candidates than we currently have posts available, we will hold applicant details in a reserve list for a period of 6 months from which further appointments can be made. This may include roles at a lower grade. Candidates placed on a reserve list will be informed of this. Those candidates who do not wish to remain on the reserve list should contact recruitment@communities.gov.uk to be removed from the reserve list.
CTC (Counter-terrorism Clearance):
Important note
Successful candidates for roles based in our 2 Marsham Street building must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check and the process can take up to 8 weeks to complete.
Please note that successful candidates will need to pass the CTC security checks – this requires you to have been resident in the UK for the past 3 years. Please refer to the MHCLG Notes on Security Clearance section of our Candidate Pack for further information on Counter Terrorism Clearance (CTC). Thank you.
Candidates should also note that with effect from 1st August 2018 the department will also check all applicants who are successful at interview, against the Internal Fraud Database (IFD) held by the Cabinet Office. In accordance with the Civil Service Internal Fraud Policy, any applicant who is included on the IFD will be refused employment by MHCLG. Please see the Candidate Pack for further information on the Internal Fraud Database.
Candidate Pack Information
Please see attached Candidate pack for further information.
Before starting your application it’s very important to make sure that you are eligible to apply and meet the Civil Service nationality requirements. All candidates are expected to read the information provided in the MHCLG candidate pack regarding nationality requirements and rules
Internal Fraud Database
The Internal Fraud function of the Fraud, Error, Debt and Grants Function at the Cabinet Office processes details of civil servants who have been dismissed for committing internal fraud, or who would have been dismissed had they not resigned. The Cabinet Office receives the details from participating government organisations of civil servants who have been dismissed, or who would have been dismissed had they not resigned, for internal fraud. In instances such as this, civil servants are then banned for 5 years from further employment in the civil service. The Cabinet Office then processes this data and discloses a limited dataset back to MHCLG as a participating government organisations. MHCLG then carry out the pre employment checks so as to detect instances where known fraudsters are attempting to reapply for roles in the civil service. In this way, the policy is ensured and the repetition of internal fraud is prevented.
For more information please see - Internal Fraud Register
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : Ballal Chaudery
- Email : Ballal.Chaudery@communities.gov.uk
Recruitment team
- Email : recruitment@communities.gov.uk
