Apprentice Portfolio Manager

Department for Work and Pensions

Apply before 11:55 pm on Sunday 13th October 2024

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Details

Reference number

370445

Salary

£35,711 - £36,545

Job grade

Higher Executive Officer

Contract type

Permanent
Apprenticeship

Business area

DWP - Digital

Type of role

Digital
Information Technology

Working pattern

Flexible working, Full-time, Part-time

Location

These roles may be located in one of the following locations; Blackpool, Leeds, Manchester, Newcastle-upon-Tyne and Sheffield. Please find further information on the Corporate hub locations here.

About the job

Job summary

As a Digital Portfolio Manager apprentice, you will support the tracking, analysis, and delivery of outcomes within a portfolio, assisting in unblocking issues whilst helping to ensure that proper controls and risk mitigation is in place. This 2-year apprenticeship programme is an exciting opportunity to ‘earn as you learn’ and get hands on practice while you study towards a Level 4 qualification. You’ll receive formal learning to develop crucial skills, knowledge and behaviours for your career and be part of a great team. In addition:

You’ll be an excellent communicator with strong organisational skills.
You’ll need to manage a busy and rapidly changing schedule, thinking strategically about the needs, milestones and commitments of Digital delivery teams.
You will support in the tracking of projects using defined methods for each programme, escalating issues as appropriate.
You’ll provide analysis and updates to members of the leadership team regarding the progress and potential issues within your portfolio.
You will help to maintain a view of key project factors, including outcomes, costs, risks, dependencies, and priorities across the portfolio, ensuring they are documented and presented appropriately.

Job description

This is an excellent opportunity to gain a Level 4 Apprenticeship in Project Management.

Part of this apprenticeship is to complete and pass a level 2 English and Maths functional skills qualification. If you have already achieved GCSEs in English and Maths at Level 4 (grade C) or above, you will not need to complete the functional skills test.

To be eligible for the apprenticeship you are required to hold the following minimum eligibility criteria:

Hold a valid passport/birth certificate or residence permit.
Have the right to live and work in the UK.
Must have lived in the UK and/or EEA for 3 years prior to apprenticeship start date or hold refugee status.
Not be in full-time education or be undertaking another apprenticeship by the apprenticeship start date.
You must not hold an existing qualification at the same or higher level in a similar subject.
You must hold GCSEs in Maths and English at Grade C or equivalent or be willing to undertake and pass a functional skills assessment.

Please list all your qualifications in the qualification section.

Failure to meet any of the eligibility criteria or not listing your qualifications may results in you being withdrawn.

We expect the apprenticeship to start from 3rd February 2025. Please ensure that you are available for this start date.

If you are unsure of your eligibility, please review the content of the apprenticeship standard on the IfATE website: Associate Project Manager / Institute for Apprenticeships and Technical Education (Associate project manager / Institute for Apprenticeships and Technical Education) and assess whether your previous learning has already covered much of this content. If it has, you’re unlikely to be eligible for the apprenticeship.

Please note- If you are applying on a part-time basis, you are required to do a minimum of 30 hours per week as this role combines work and studies.

Person specification

When giving details in your employment history and personal statement you should highlight your experience in line with essential criteria below:

Have an awareness of the importance of planning, forecasting and the different ways to develop a plan.
Experience of analysing information to make recommendations.
A good knowledge of producing reports, communicating in a straightforward, authentic, and engaging way, utilising appropriate styles to maximise understanding and impact.
Experience of building relationships and managing stakeholders.

If you would like to learn more about the role, please contact natalie.selby1@dwp.gov.uk.

Qualifications

Part of this apprenticeship is to complete and pass a level 2 English and Maths functional skills qualification. If you have already achieved GCSEs in English and Maths at Level 4 (grade C) or above you will not need to complete the functional skills test.

Behaviours

We'll assess you against these behaviours during the selection process:

Communicating and Influencing
Managing a Quality Service
Seeing the Big Picture

Technical skills

We'll assess you against these technical skills during the selection process:

Planning

Benefits

Alongside your salary, the Department for Work and Pensions contributes 28.97% towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

We also have a broad benefits package built around your work-life balance which includes:

Working patterns to support work/life balance such as flexi-time and compressed hours.
Generous annual leave – at least 23 days on entry, increasing up to 30 days over time (pro–rata for part time employees), plus 9 days public and privilege leave.
Support for financial wellbeing, including interest-free season ticket loans for travel, a cycle to work scheme and an employee discount scheme.
Health and wellbeing support including our Employee Assistance Programme for specialist advice and counselling and the opportunity to join HASSRA a first-class programme of competitions, activities and benefits for its members (subscription payable monthly).
Family friendly policies including enhanced maternity and shared parental leave pay after 1 year’s continuous service.
Funded learning and development to support progress in your role and career. This includes industry recognised qualifications and accreditations, coaching, mentoring and talent development programmes.
An inclusive and diverse environment with opportunities to join professional and interpersonal networks including Women’s Network, National Race Network, National Disability Network (THRIVE) and many more.

This job role may be suitable for hybrid working, which is where an employee works part of the week in their DWP office and part of the week from home. This is a voluntary, non-contractual arrangement and your office will be your contractual place of work. The number of days that anyone will be able to work at home will be determined primarily by business need but personal circumstances and other relevant circumstances will also be taken into account. If you are successful, any opportunities for hybrid working, including whether a hybrid working arrangement is suitable for you, will be discussed with you prior to you taking up your post.

Salary Information

New entrants to the Civil Service will join on the band minimum.

Existing Civil Servants who secure a new role on lateral transfer should maintain their current salary.

Existing Civil Servants who gain promotion may move to the bottom of the grade pay scale or 10% increase in salary whichever would be the greater.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.

As part of the application process you will be asked to complete a CV and personal statement. Further details around what this will entail are listed on the application form.

Stage 1: Application

Your application will consist of three parts:

1. A Personal Details application form.

2. Your employment history detailing your responsibilities, skills, accomplishments, plus your qualifications and relevant training. Please copy this information into the box field provided.

3. Personal statement up to 750 words. Further details around what this will entail are listed on the application form.

When giving details in your employment history and personal statement you should highlight your experience in line with essential criteria listed in the Person Specification.

The sift panel will use the information in your employment history and personal statement to assess your experience, skills and knowledge against the essential criteria above.

Applications will be sifted at regular intervals from the date the posts are advertised. Please apply as soon as you can, do not wait until the end of the campaign.

Important Information

You will be asked to complete your employment history any information that you would customarily share on a CV should therefore be entered onto the application form.
Personal details that could be used to identify you including your name, contact details and address must be removed for your application to be considered.
If your employment history/personal statement contains any personal details your application will be withdrawn.

Sift and interview dates to be confirmed.

Stage 2: Interview

If you’re successful at sift stage you will be invited to a video interview via Microsoft Teams. There, you will be assessed against the following Behaviours and Technical Skills:

Behaviours

Communicating and Influencing
Managing a Quality Service
Seeing the Big Picture

Technical Skill

Planning

Interviews will take place from early November 2024.

Further information:

Find out more about Working for DWP

For Hints and Tips on completing your application visit Applying for jobs at DWP Digital.

A reserve list may be held for a period of 6 months from which further appointments can be made.

Reserve list candidates will be posted in merit order by location.

The Civil Service values honesty and integrity and expects all candidates to abide by these principles. Please ensure that all examples provided in your application are taken directly from your own experience and that you describe the examples in your own words. Applications will be screened and if evidence of plagiarism or copying examples/answers from other sources is found, your application will be withdrawn. Internal DWP candidates may also face disciplinary action.

Reasonable Adjustment

At DWP we value diversity and inclusion and actively encourage and welcome applications from everyone, including those that are underrepresented in our workforce.

We consider visible and non-visible disabilities, neurodiversity or learning differences, chronic medical conditions, or mental ill health. Examples include dyslexia, epilepsy, autism, chronic fatigue, or schizophrenia.

If you need a change to be made so that you can make your application, you should: Contact Government Recruitment Service via DigitalRecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.

Complete the “Reasonable Adjustments” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.

For further information on reasonable adjustments, terms and conditions and how we recruit visit the How We Recruit, page

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

UK nationals
nationals of the Republic of Ireland
nationals of Commonwealth countries who have the right to work in the UK
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

Name : Natalie Selby
Email : natalie.selby1@dwp.gov.uk

Recruitment team

Email : digitialrecruitment.grs@cabinetoffice.gov.uk

Further information

Appointment to the Civil Service is governed by the Civil Service Commission Recruitment Principles. If you wish to make a complaint, please find further details here https://careers.dwp.gov.uk/how-we-recruit/.