Efficiency Lead(Ref: 91823)
Ministry of Justice
Apply before 11:55 pm on Wednesday 13th November 2024
Details
Reference number
Salary
Job grade
Contract type
Type of role
Working pattern
Number of jobs available
Contents
Location
About the job
Job summary
Job description
Overview
The Finance Strategy and Planning Team is responsible for setting MoJ's financial strategy and delivering our medium-term financial plan. We work with colleagues in every area of the department at every level, to make sure that finance is at the heart of decision making, and that when developing our strategic plans, we understand and have gained buy-in from policy, operational and corporate colleagues. We also represent the department to HM Treasury, for whom we are the main link, including in negotiations over the department's financial settlement.
Our work is fast paced, high priority and strategic, regularly reporting directly to ExCo, the Permanent Secretary and the Secretary of State, and influencing all areas of departmental planning.
Key work includes planning for, negotiating and delivering fiscal events including a Spending Review, assisting Ministers in forming their plans and priorities over the next Parliament, managing the annual budget allocations process, regular reporting on and planning for efficiency and continuing to scrutinise and challenge how funding supports delivery of the Outcome Delivery Plan.
Role Summary
Staff in G7 roles in Strategic Finance need to work at pace to secure funds and improve the department's financial position, providing strategic advice and analysis to support the development and delivery of the department's financial strategy. They build strong relationships within the department and wider HMG to ensure coordination and coherence and secure the most effective use of public funds.
The role offers the postholder unrivalled insight into the interaction of financial planning with policy and operations. You will learn to quickly build relationships, communicate clearly and persuasively with a wide range of audiences, and develop a good understanding of the big picture as regards government priorities and finances, and the MoJ’s work.
As an Efficiency Lead, you will have oversight of efficiency plans and delivery along with building and maintaining key stakeholder relationships with teams across the department. You will be responsible for regular reporting internally and to HMT. You will work closely with the financial planning team at fiscal events, especially at Spending Reviews
Typical Role Responsibilities
G7s provide strategic advice and analysis on financial impact, performance, and risk to senior stakeholders and through this contribute to the strategic direction of the Department. They work with strategy on fiscal events and negotiations with HMT, coordinating across the department and supporting effective relationships with the HMT spending team.
They maintain strong relationships with senior and wider stakeholders, including HMT, bringing insight and influence through effective communication.
Entry Routes
May be suitable for staff with the required skills and/or experience from within finance, policy or private office/strategic roles
Within Finance
May be suitable for staff with the required skills and/or experience from within or outside finance.
From Outside Finance
May be suitable for staff with the required skills and/or experience from within or outside finance. Policy and delivery backgrounds may be relevant.
Progression Routes
Staff in this role typically move into other G7 roles or often on promotion to G6 within Finance, Policy, or Private office. Posts include opportunities in OGDs, including HMT. If they are qualified, they may move to other finance functional roles.
Role Responsibilities/Tasks
- Leading on productivity and invest to save proposals for the spending review, along with other fiscal event support. This will include reshaping the way MoJ makes and tracks investment decisions over the programme life cycle.
- Regularly updating and engaging with business case programme leads to understand delivery, slippage and share best practise.
- Working with the financial planning team to produce a methodology for smaller change programme funding and benefit tracking.
- Working closely with HR and analysts to understand workforce plans and provide a process for linking these to financial plans through the allocations process and build workforce efficiency programmes into the plans.
- Building strategic, financial capability and understanding across the department, through outreach.
- Participating in MoJ’s strategic relationship with HM Treasury in support of the department’s strategic objectives. Specifically, working with HM Treasury to build credibility and to make sure they understand and are able to respond to financial risks affecting the department.
Behaviours Required
Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours, and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.
- Leadership
- Seeing the Big Picture
- Delivering at Pace
- Changing and Improving
Please refer to the Civil Service Behaviours Framework, which can be found here, to complete this application: https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/717275/CS_Behaviours_2018.pdf
If we receive a large volume of applications, we reserve the right to conduct the sift based on one lead behaviour. The chosen lead behaviour for this campaign is Seeing the big picture.
- A Statement of Suitability is required consisting of a maximum of 750 words
Interpersonal Skills
- Able to work independently, proactively, passionately, and confidently on high-profile areas across the Department and lead others to achieve quality and on time delivery of outputs
- Comfortable and confident in working at pace to manage a full workload with conflicting short and long-term priorities
- Building positive relationships with partners in other teams and departments, and to use those relationships to influence others through excellent interpersonal and communication skills, tailored to the recipient. This includes the ability to critically consider and confidently challenge stakeholders regarding their delivery or information and translating across functions to obtain a joined-up approach
- Leading policy development and making decisions in complex policy areas, using analytical skills and different evidence sources to provide Ministers or senior officials with high-quality advice
- Considerable experience in providing written and oral briefings to Ministers and/or senior officials
- Leading collaboratively with structure, by constructing clear timelines and processes, with interdependencies and owners, to lead others to successful delivery with clear products and outcomes for the process
- Fostering and leading a culture of knowledge sharing and collaboration between policy, programmes, the business, finance, and other corporate services
Professional Skills
Key for Levels of Professional Skills
- A = Awareness
- W = Working
- P = Practitioner
- E = Expert
CORE | Strategic Analysis and Insight | W |
Oral and Written presentation skills | E | |
Data and analysis interpretation | W | |
Influencing Senior Leaders and Ministers (Including drafting skills) | E | |
The Budgeting Framework | W | |
Proactive problem resolution | W | |
Understanding the role of NAO | A | |
Negotiating with Pragmatism | W | |
Supporting the PAC Agenda | W | |
Government Financial reporting and governance requirements | W | |
Useful | Budgeting, Forecasting and Costing | W |
Risk management and fraud | A | |
Taxation | A | |
Performance and risk management | W | |
Commercial acumen | W | |
Investment appraisal and evaluation | W |
Qualifications
This role is suitable for both finance qualified staff (CCAB and CIMA) and those without a formal finance qualification but with clear evidence of strong numeric ability. Across strategic finance we have a balance of qualified staff and those with experience in relevant strategic/policy roles.
Travel
The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
You are advised to access the JCC/JSO office map, which is updated whenever a new JCC/JSO site opens, to determine potential travelling times and distances to MoJ locations before applying for a job.
Application Process
To apply please complete the online application form. Applications will be sifted by a panel who will look at the Civil Service Behaviour framework and what is evidenced in your application. Should many applications be received, an initial sift may be conducted using the lead behaviour, seeing the big picture.
Candidates who pass the initial sift may be progressed to a full sift or progressed straight to interview. Applicants will be expected to demonstrate the essential role requirements within the application behaviour responses.
Candidates who are successful following the sift process will be invited to interview, where the behavioural elements and strengths will be tested further alongside other elements of the post. Further details will be provided to shortlisted candidates in advance of the interviews.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Networks
The opportunity to join employee run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual, and transgender employees.
For further information please feel free to contact Bryan Gillingham (bryan.gillingham@justice.gov.uk).
Person specification
Behaviours
We'll assess you against these behaviours during the selection process:
- Seeing the Big Picture
- Leadership
- Delivering at Pace
- Changing and Improving
Benefits
- Access to learning and development
- A working environment that supports a range of flexible working options to enhance your work life balance
- A working culture which encourages inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
- Annual Leave
- Public Holidays
- Season Ticket Advance
For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
Things you need to know
Selection process details
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : SSCL Recruitment Enquiries Team
- Email : Moj-recruitment-vetting-enquiries@gov.sscl.com
- Telephone : 0845 241 5359
Recruitment team
- Email : Moj-recruitment-vetting-enquiries@gov.sscl.com
Further information
