PB5, Portfolio Management Office (PMO) Manager, SEO, Perm, Liverpool or Newport
Charity Commission
Apply before 11:55 pm on Monday 21st October 2024
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About the job
Job summary
- Are you a skilled expert in driving good governance to enable the smooth and effective end to end of delivery of programmes and projects?
- Do you want to work closely with our team of Project Managers, playing a key role in supporting significant and impactful change?
- Are you adept at engaging a wide-range of stakeholders to inform and enable high quality outputs?
As the Charity Commission’s Portfolio Management Office (PMO) Manager, you will be at the forefront of ensuring the smooth and effective end to end delivery of our portfolio of programmes and projects. You will achieve this through close working with our Project Managers, applying best-practice project management practices, utilising various tools and techniques to proactively support effective change. In parallel, you will have a focus on embedding and continuously improving our project governance frameworks, ensuring that they are value-adding and accessible. You will tailor your communication and engagement to inform and influence a wide-range of stakeholders, promoting an organisation-wide commitment to follow and deliver best-practice approaches, designed to ensure that we are in optimum shape to help deliver our priorities as set out in our Strategy 2024-29 and our Corporate Business Plan 2024-25.
Job description
Key Responsibilities:
- Establish and maintain governance arrangements for the delivery of projects, defining clear roles and responsibilities and accountabilities that align with the Commission’s project governance framework.
- Embed project governance framework across the Commission, pro-actively working with the Head of Change and Portfolio and the Project Managers to ensure that all projects are managed effectively, providing assurance that agreed benefits will be realised.
- Enable Project Managers by providing support and guidance, whilst also constructively challenging when applicable; advising on the development, production and maintenance of business cases, supporting the construction of suitable requirements and their transition to the appropriate resources; maintaining project plans, creating backlog & burn-down reports, time, resource, cost and exception plans, and the use of related software tools.
- Provide advice and challenge as necessary to ensure we can provide relevant information in line with agreed templates that will support an effective, transparent, reliable project / programme governance process, including on status; financials; resource requirements; risks and issues and their mitigation; dependency tracking; and benefits realisation.
- Pro-actively promote the required standards, methodologies and tools across the community of Senior Responsible Owners, Project Managers and project teams, including business representatives.
- Maintain an accurate project register containing all projects and potential projects. Track and report on programme/project progress, status and performance. Ensure timely reporting & documentation and highlighting any deviations from standard processes and associated risks.
- Focus on the continual improvement of our frameworks in line with lessons learned and feedback received to ensure they reflect best-practice.
Person specification
Ability
- Ability to research, investigate, analyse and present facts and numerical data to inform and support effective decision making.
- Able to work independently to manage own time, effectively planning and prioritising competing demands to ensure deadlines are met without compromising on quality.
- Ability to think innovatively when overcoming obstacles and influencing others to change their approach.
- Highly organised with a strong attention to detail.
- Excellent written and verbal communication skills.
- Ability the interpret data and present it in an easy to understand format.
Experience
- Experience of collaboratively working in a programme management office.
- Experience of influencing, persuasion and negotiation to achieve desired outcomes and manage tight schedules.
- Experience in tracking, monitoring and forecasting performance of projects; displaying the confidence to act to affect progress.
- Budget/Fiscal tracking.
- Project Management.
Technical
- Competent in Microsoft products including Excel, PowerPoint, Project and Visio.
- Able to apply risk management principles during the management of work and when making decisions.
- Handling data and information sensitively in accordance with the business procedures and/or law.
- Knowledge of Agile Methodologies.
- Knowledge of Waterfall Methodologies.
Behaviours
We'll assess you against these behaviours during the selection process:
- Changing and Improving
- Communicating and Influencing
- Delivering at Pace
Benefits
This is your chance to make a contribution that really matters and to make an impact in an organisation where your voice will be heard and your hard work noticed.
Watch this short video to find out more about us. short video
We operate a flexible hybrid working policy where office attendance is combined with homeworking days dependent on role and corporate requirements.
We recognise everyone as an individual, accepting people for who they are and treating everyone fairly. We welcome the unique contribution diverse applicants bring from all backgrounds and we aim to have a workforce that represents the wider society that we serve. We champion inclusion and wellbeing, aiming to create a workplace where everyone feels valued and has a sense of belonging.
We do not discriminate on the basis of culture, ethnicity, race, nationality or national origin, age, sex, gender identity or expression, religion or belief, disability status, sexual orientation, educational or social background or any other factor.
We offer access to the highly competitive Civil Service Pension Scheme (employer contributions of 27.1%), far more than in the private sector, and a flexible, family-friendly environment. Additionally, you can look forward to other great benefits via our ‘Perkbox’ and ‘Edenred’ schemes. These include everything from an interest-free season ticket loan and bicycle loan (after two months) to discounts on gym membership, cinema tickets and restaurants. Please see the attached Charity Commission benefits document.
A minimum of 25 days of paid annual leave, increasing by one day per year up to a maximum of 30 days per year.
The Charity Commission’s operational ambition is to realise the Commission’s values of being an expert regulator that is fair, balanced, and independent, which works in a way that is supportive, collaborative, and innovative to achieve our ambitions. We want to develop our capability to regulate charities to realise this goal and meet our statutory and public duties to ensure that charity in England and Wales can deliver maximum benefit to society in a way that upholds its reputation in the eyes of the public.
Work at the Charity Commission and you’ll make a difference every day to:
- The 170,000 charities of all shapes and sizes that we regulate across England and Wales.
- The trustees we partner with and advise.
- The people and causes that benefit from the £10bn generously donated each year by the public.
Find out more about working for us here.
To note: Any move across the Civil Service on or after 4 October 2018 may have implications on an employee’s ability to carry on claiming childcare vouchers.
Things you need to know
Selection process details
As part of the application process as a minimum you are asked to complete a CV and Personal Statement.
At interview you will be asked to do a presentation on a prepared topic and assessed on your technical knowledge and experience and the following behaviours :
- Changing and Improving
- Communicating and Influencing
- Delivering at Pace
Interview Arrangements
Interviews will be taking place on MS Teams.
The sift is due to take place on 23/10/2024
Interviews will be held 5th and 6th November 2024
We will try to meet the dates set out in the advert. There may be occasions when these dates change. You will be provided with sufficient notice of the confirmed dates.
At the interview, the panel can then probe further and ask applicants to provide further specific examples that show how they best demonstrate their skills.
We reserve the right to raise the score required at any stage of the process to manage numbers.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.
Behaviours:
The distinguishing Behaviours (the required skills, knowledge, and behaviours) for this role are set out in the Civil Service Behaviours Framework 2018 (Success Profiles - GOV.UK (www.gov.uk)) and should be referred to when making this application.
You are required, under the Behaviours approach, to describe how you have dealt with a specific situation.
You must give evidence of your knowledge, skills, and behaviours and how you have applied this, such as what you did or said and how you interacted with other people.
When you are giving your examples, do not spend too many words on description and background information. Avoid using general or unspecific statements. Instead say what the situation was, what you did, what your thought process was and what was the result.
Reasonable Adjustment:
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled persons, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
- Contact Government Recruitment Service via Charitycommissionrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.
- Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at an interview, or if you’re deaf, a Language Service Professional.
Reserve Lists
If we have more successful candidates than available vacancies, we will hold a 12-month reserve list as standard.
During that time, we may use the list to fill the same, or similar roles with closely matching essential criteria, without further testing of merit. Any appointments from the Reserve list will be made in strict merit order.
Applying
We recognise everyone as an individual, accepting people for who they are and treating everyone fairly.
All applications for these vacancies must be made online. There are limited exceptions to this. Paper applications will only be considered if you have a disability that will prevent you from applying online. If this is the case, please email Charitycommissionrecruitment.grs@cabinetoffice.gov.uk
Once you have submitted your application it cannot be amended; only submit your application when you have completely finished and answered all the relevant questions.
Please note that late applications will not be accepted.
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.
New entrants are expected to join on the minimum of the pay band.
Concerns/Complaints
The Charity Commission’s recruitment processes are underpinned by the Civil Service Commissioner’s Recruitment Principles, which outlines that selection for appointment is made on merit based on fair and open competition.
If you feel your application has not been treated in accordance with the values in the Civil Service Code and/or if you feel the recruitment has been conducted in such a way that conflicts with the Civil Service Commissioner’s Recruitment Principles, and wish to make a complaint, then you should contact in the first instance hrselfservice@charitycommission.gov.uk.
If you are not satisfied with the response that you receive, then you can contact the Civil Service Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web page here.
Feedback will only be provided if you attend an interview or assessment.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : Darren Sanders
- Email : recruitment@charitycommission.gov.uk
Recruitment team
- Email : charitycommissionrecruitment.grs@cabinetoffice.gov.uk
