Commercial Systems, Compliance and Reporting Manager
Companies House
Apply before 11:55 pm on Sunday 13th October 2024
Details
Reference number
Salary
Job grade
Contract type
Business area
Type of role
Working pattern
Number of jobs available
Contents
Location
About the job
Job summary
We are strengthening the Commercial Governance and Assurance Team within the Commercial Function at Companies House by adding additional roles to support the Function.
We are seeking aspiring commercial/procurement professionals who are familiar with procurement policies, processes and standards and want to develop their careers further. Working in a fast-paced environment, you will need to be driven, dynamic and proactive with collaboration at the center of everything you do. If this sounds like you, we’d love you to read on and find out more…
Our Commercial Function consists of Commercial Delivery, Contract Management & Governance and Assurance. This role is within the Governance and Assurance Team, and will supplement the new Commercial Governance Team that has recently been recruited to support the implementation of the new Procurement Act 2023 and assure commercial governance across Companies House.
As a Commercial Systems, Compliance & Reporting Manager, you’ll drive and support compliant procurement activity by others. In the new Governance and Assurance Team, we look after all the commercial systems and work hard to provide management information so decisions can be made based upon accurate and timely data.
In addition, you’ll support the, Band E, Commercial Governance, Assurance & Systems Lead in the preparation of commercial systems for the implementation of the proposed reform changes under the Procurement Act 2023.
This role may include line management for a Band C (EO).
Companies House offers a flexible and welcoming culture that promotes a healthy work life balance as well as a proactive approach to wellbeing that allows us to be our best at work. We recognise that people are the key to our success so offer a fantastic benefits package including flexible working with no core hours, 30 days annual leave, 8 bank holidays and 1 privilege day as well as enrolment into the Civil Service Pension scheme with a contribution rate averaging 28%.
Find out more about what a great place Companies House is to work
Job description
Reporting to the Commercial Governance, Assurance & Systems Lead, your key responsibilities will be:
- Maintain up-to-date commercial pipelines across all portfolios, and ensure data is correctly captured.
- Ensuring that Companies House complies with procurement regulations, and wider guidance and policies.
- Supporting policy changes through facilitated sessions and updating any related documentation, templates, and systems.
- To actively undertake audits as required to improve data quality, ensuring completion of corrective actions as required.
- Ensuring that records are managed in accordance with relevant policies and legal requirements and that the appropriate ways of working are implemented and embedded as standard practice.
- Managing risks – identifying risks relating to legal and regulatory compliance, escalating as appropriate.
- Assist in the induction, training, and professional development of commercial colleagues at all levels. Updating on-boarding packs to support transition into the team.
- Managing your assigned workload to ensure they are delivered efficiently, effectively and to time.
- Line Management, including day to day management, mentoring and staff development, where required.
Systems:
- Supporting commercial systems changes and improvements to ensure compliance and effective internal ways of working. Keeping a roadmap of system improvements updated.
- Understanding reporting requirements for the team, build and maintain reports and category dashboards to support category strategies.
- Support the implementation of continuous improvements across the Commercial Function, supporting the associated improvement action plans, ensuring testing of functionality prior to roll out.
Person specification
Your role requires you to support the Commercial Delivery Team and Contract Management teams in its delivery of procurement activity;
We’re looking for an experienced Commercial Professional with:
Commercial Skills – to be assessed at sift and/or interview
- Commercial knowledge and experience across the full commercial lifecycle within the UK public sector.
- Experience of supporting the implementation of commercial systems, strategy, policies, and procedures.
- Well-developed interpersonal and communication skills, with the ability to work across teams, building trust, bringing people together to achieve a common objective, whilst creating an effective network.
- Experience of supporting commercial teams in building capability by sharing your knowledge, managing competing demands.
- Demonstrated commitment to personal development.
Technical Skills - to be assessed at sift and/or interview:
- Applicable professional qualification/s along with a good understanding of the principles of commercial management (e.g., Chartered Institute of Purchasing & Supply, World Commerce & Contracting, Institute of Leadership & Management, CIPS) OR willingness to learn.
- Demonstrable ability to work effectively and establish effective working relationships with professional colleagues.
- Demonstrable knowledge of UK public sector procurement legislation
Desirable Skills
- Companies House currently utilises Atamis as their procurement and contract management systems tool, experience of this or similar tools or a willingness to learn is desirable.
- Experience working with data and reporting tools through programmes such as Microsoft Excel and Power BI.
- Awareness of the new Procurement Act 2023
Behaviours
We'll assess you against these behaviours during the selection process:
- Seeing the Big Picture
- Communicating and Influencing
- Managing a Quality Service
- Delivering at Pace
Benefits
We believe that our success is driven by the well-being and satisfaction of our team members at all levels of the organisation. At Companies House we’re committed to providing a comprehensive benefits package that goes beyond the ordinary, ensuring your career journey with us is not only fulfilling, but also rewarding. We pride ourselves on offering a quality work-life balance with our employee wellbeing being central to our working practices.
Head to Our benefits - Working for us - Recruitment (companieshouse.gov.uk) to find out more about the fantastic benefits package we have at Companies House.
We celebrate diversity...
As an equal opportunity employer, we celebrate diversity, being committed to ensuring we’re representative of the citizens we serve and creating an inclusive environment. Everyone in Companies House brings something different, and so will you. To fulfil our commitment to recruiting and attracting diverse talent we welcome applications from underrepresented groups. We also welcome applications from Welsh speakers.
We are proud to be a disability confident leader. Our recruitment process is fully inclusive and we can make adjustments as needed through our process. These could include having an interview buddy, extra time at interviews/assessments and receiving interview questions in advance, to name a few. We will be happy to discuss any person-centred adjustments, please contact us by emailing recruitmentCH@companieshouse.gov.uk
Where will you be working?
You will be aligned to our Cardiff Office, where we are currently using a hybrid approach to the way we work. Our approach to hybrid working provides opportunities for you to be adaptable in the way you work so that you can achieve a healthy balance between your work and home life. The degree of choice you have will depend on business need, your role and your day-to-day work activities and will be discussed at offer stage.
Things you need to know
Selection process details
In your application form we’d like you to:
- Tell us about your employment history, including key responsibilities and achievements.
- We’d like you to write a personal statement of 750 words where you tell us about why you’d be great for this role – we'd like you to particularly include your experience and skills that match what we’ve asked for in the responsibilities and person specification.
At sift candidates will be assessed against all elements of the person specification - please include evidence of these in your application.
The behaviours and person specification listed in the advert will be assessed at interview along with Civil Service strengths.
We’re committed to being diverse and inclusive, so please make your application anonymous by removing all identifying personal information (such as names and dates) from your employment history and personal statement.
We understand that you might use AI and other resources for your application; however, please ensure all information you provide is factually accurate, truthful, and original and doesn’t include ideas or work that isn’t your own. This is so that your application is authentically and credibly your own.
What will the process look like?
- We’ll carry out a sift of applications and successful candidates at sift will be invited to interview, where we’ll explore your skills, experiences, the behaviours mentioned in the advert and your strengths.
- There may also be an activity as part of the interview process.
Read more information and guidance about Applying for Your New Job.
Companies House uses a blended interview technique, allowing us to find out more about you. We use the Success Profile framework and may include Strength based questions in the interview.
Our recruitment process is underpinned by the principle of recruitment based on fair and open competition with decisions made on the basis of merit, as outlined in the Civil Service Commissioners’ Recruitment Principles.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : Tracey Brown
- Email : tbrown@companieshouse.gov.uk
Recruitment team
- Email : recruitmentch@companieshouse.gov.uk
Further information
Selection for appointment to the Civil Service is on merit, on the basis of fair and open competition, as outlined in the Civil Service Commission’s Recruitment Principles. In accordance with the Civil Service Commissioners’ Recruitment Principles, our recruitment and selection processes are underpinned by the requirement of appointment on the basis of merit by fair and open competition. If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, you should contact infopoint@companieshouse.gov.uk in the first instance. If you are not satisfied with the response you receive you can contact the Civil Service Commission .
info@csc.gov.uk
Civil Service Commission, Room G/8, 1 Horse Guards Road SW1A 2HQ
