Deputy Director – Head of Information Compliance Services & Data Protection Officer For DESNZ and DSIT
Department for Energy Security & Net Zero
Apply before 11:55 pm on Monday 30th September 2024
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Knowledge and Information Management
Senior leadership
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About the job
Job summary
The Integrated Corporate Services (ICS), launched in July 2023, is a new shared corporate function providing HR, Finance, Digital, Commercial, Security and Estates services across the Department for Energy Security & Net Zero (DESNZ) and the Department for Science, Innovation & Technology (DSIT).
As the Head of Information Compliance & Services (Data Protection and Records Management) and Data Protection Officer (DPO) for Department for Energy Security and Net Zero (DESNZ) and Department for Science, Innovation and Technology (DSIT), you will have responsibility for the statutory data protection and records management services.
You will also have responsibility for the Departmental Records Officer (DRO) for DESNZ and DSIT and the design and technical implementation of new records management transformation upgrades/services for both departments.
As a leader you will provide technical direction for the development and delivery of government services. This includes responsibility for setting the vision and direction of data protection and records management with Integrated Corporate Services.
The role offers the opportunity to:
Lead a team of experts to design and shape the data protection programme of work with colleagues across two Departments while championing new ways of working, instilling a culture across staff at all levels and building an understanding of data protection across the organisations.
Drive the strategic information and records management policy on digital information and the digital corporate record.
Lead a busy team in fulfilling the ambition to drive the move towards digital information review and preservation of records or deletion (where necessary). You will also lead the identification of opportunities for and incorporation of modern technology and new ways of working into information policies, processes and guidance.
Job description
Data Protection Officer:
- You will be the designated Data Protection Officer leading the team providing advice and guidance on data
protection issues for DESNZ and DSIT. - You will lead and motivate the team responsible for advising on DESNZ and DSIT’s compliance with the legislation and inspire wider colleagues to promote the culture within the organisations with regards to data protection.
- You will be the primary point of contact to the DESNZ and DSIT Permanent Secretaries, as well as the liaison point for the Information Commissioner’s Office (ICO).
- Responsibility for setting direction on the data protection risks and issues for DESNZ and DSIT and the supporting action/development plans.
- Lead on generating a common interpretation of emerging cross-government guidance and case law outcomes to provide ICS, DSIT & DESNZ and Arm’s Length Bodies specific interpretations to cultivate a strong approach towards achieving compliance.
- Be a key member of the senior leadership team, role modelling exemplar behaviours in line with the organisation’s values.
Departmental Records Officer (DRO) & Records Management Service:
- Responsible for the DRO for DESNZ and DSIT and the departments compliance with Public Records legislation.
- Supported by the DRO, design and lead the Departments transformation journey onto new digital records management solutions and set the direction for the transition from the legacy corporate paper records and onto the new digital solution. Identify opportunities from Digital’s information management technology portfolio and collaborate across ICS, DESNZ & DSIT to realise them.
- Work closely with the Digital team and others to ensure that DESNZ and DSIT’s digital information assets are appropriately managed in line with legal requirements and user needs.
- Determine and set the information and records management policy that underpins the current application and new solution, feeding into and driving future digital information management technology to ensure that these support user behaviours.
- Contribute to the strategic direction for the use of technology in information management and collaborative working that will deliver new and effective business capabilities and ensure compliance with information legislation.
- Ensure that digital information and record keeping across DESNZ and DSIT is consistent with information management handling regimes and information lifecycle.
Management of Resources
- You will have line management of 2 direct reports and oversight of 13 other staff.
Person specification
Essential Criteria
- A passionate leader with a track record of successful and inclusive team leadership that inspires team members to deliver.
- Highly developed leadership, interpersonal and communication skills and experience of building, influencing and maintaining strategic partnerships with multiple stakeholders.
- Previous experience of advising senior management and liaison with key stakeholders on data protection matters.
- Generalist project and programme management skills and understand the importance of collaboration and relationship building in achieving successful delivery outcomes.
- Experience in digital transformation delivery, and knowledge of UK data protection legislation.
- Previous experience of working with Microsoft systems, in particular the lifecycle and retention elements of digital documents.
Desirable
- Holds or is willing to study for a knowledge, information management or records management professional qualification.
- Holds or is willing to study for a data protection qualification.
Qualifications
Holds or is willing to study for a data protection qualification.
Behaviours
We'll assess you against these behaviours during the selection process:
- Leadership
- Seeing the Big Picture
- Communicating and Influencing
- Delivering at Pace
Benefits
The Department for Energy Security and Net Zero offers a competitive mix of benefits including:
- A culture of flexible working, such as job sharing, homeworking and compressed hours.
- Automatic enrolment into the Civil Service Pension Scheme, with an average employer contribution of 27%.
- A minimum of 25 days of paid annual leave, increasing by 1 day per year up to a maximum of 30.
- An extensive range of learning & professional development opportunities, which all staff are actively encouraged to pursue.
- Access to a range of retail, travel and lifestyle employee discounts.
Further Information
Reasonable Adjustment
We are proud to be a disability confident leader and we welcome applications from disabled candidates and candidates with long-term conditions.
Information about the Disability Confident Scheme (DCS) and some examples of adjustments that we offer to disabled candidates and candidates with long-term health conditions during our recruitment process can be found in our DESNZ Candidate Guidance. A DESNZ Plain Text Version of the guidance is also available.
We encourage candidates to discuss their adjustment needs by emailing the job contact which can be found under the contact point for applicants section.
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.
Things you need to know
Selection process details
How to Apply
To apply for this post please follow the instructions on the CS Jobs website by no later than 23:55 on Monday 30th September 2024. As part of the application process you are asked to complete the following:
1. A CV setting out your career history, highlighting specific responsibilities and achievements that are relevant for this role, relevant achievements in recent posts, together with reasons for any gaps within the last two years.
2. A Statement of Suitability (no more than 1000 words) explaining how you consider your personal skills, qualities and experience provide evidence of your suitability for the role, with particular reference to the essential criteria in the person specification.
3. Shortlisted candidates will be invited to undertake one assessment as part of this recruitment prior to a final interview panel:
- A staff engagement exercise: a structured exercise which involves shortlisted candidates facilitating a discussion with a selection of staff from the Department on a given topic.
- These assessments will not result in a “pass” or “fail” decision. Rather, they are designed to support the panel’s decision making and highlight areas for the panel to explore further at interview.
Candidate Engagement Information Session. If you would like the opportunity or to attend a drop-in session via Teams on the 19th
September 2024 at 12:30 - 13:15 to hear more about the role, and ask any questions you may have about it before applying. Please contact peopleanddevelopment@ICS.gov.uk to secure a place.
Shortlisted candidates may have the opportunity to speak to the vacancy holder, Karl Hoods CBE Group Chief Digital and Information Officer for Department for Energy Security & Net Zero and Department for Science, Innovation & Technology, prior to the final interview. This is an informal discussion to allow candidates to learn more about the role, and is not part of the assessment process.
4. Final Interview which will include a presentation exercise.
Recruitment Process
Government Recruitment Service will acknowledge your application and advise you of the outcome of the sift meeting. Depending on the number of applications received there may be a second stage sift.
Applications will be sifted to select those demonstrating the best fit with the post against the criteria set out in the person specification. Please ensure you keep this in mind when writing your CV and supporting statement.
Feedback will only be provided if you attend an interview.
Arrangements for Interview
The final selection panel interviews will be held on 29th October 2024.
Indicative Timeline
Unfortunately it will not be possible to offer alternative dates for assessments or interviews. You are therefore asked to note the below timetable, exercising flexibility through the recruitment and selection process, in order to meet the dates given. If you are unable to meet these timeframes, please let us know by contacting scscandidate.grs@cabinetoffice.gov.uk. Please ensure you quote the job title and reference number in your email.
Interviews will be held virtually. Candidates are asked to note the timetable, exercising flexibility through the recruitment and selection
process. The confirmed timetable is as follows:
Advert Closing Date – 23:55 Monday 30th September 2024
Candidate Engagement Information Session - 19th or 20th September 2024
Shortlist Announcement – Monday 14th October 2024
Staff Engagement Assessments – Tuesday 22nd October 2024
Interviews – Tuesday 29th October 2024
Feedback will only be provided if you attend an interview or assessment.
As part of accepting this role you will be agreeing to the expected assignment duration set out above. This will not result in a contractual change to your terms and conditions. Please note this is an expectation only, it is not something which is written into your terms and conditions or indeed which the employing organisation or you are bound by. It will depend on your personal circumstances at a particular time and business needs, for example, would not preclude any absence like family friendly leave. It is nonetheless an important expectation, which is why we ask you to confirm you agree to the assignment duration set out above.
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Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : SCS Recruitment Team
- Email : scscandidate.grs@cabinetoffice.gov.uk
Recruitment team
- Email : scscandidate.grs@cabinetoffice.gov.uk
Further information
