1602 - Archives Development Adviser
Welsh Government
Apply before 4:00 pm on Friday 11th October 2024
Details
Reference number
370086
Salary
£34,083 - £41,675
GBP
Job grade
Higher Executive Officer
Contract type
Permanent
Type of role
Other
Working pattern
Full-time
Number of jobs available
1
Contents
Location
Wales
About the job
Job summary
What the organisation will expect
- Ability to manage own and others work and prioritise to ensure that objectives are met to time and to standard, using own initiative and decision making, managing risks as appropriate.
- The ability to solve problems and make operational/policy decisions and/or recommendations by choosing between a number of options which may involve researching, organising and analysing facts and data.
- You will be adaptable, flexible, open to, and accepting of change affecting you and your area of work and deal with that change efficiently and professionally.
What your team will expect
- Work independently on day-to-day issues which may include providing advice to more senior grades and supporting policy, digital, legislation or operational development work, whilst being the lead official to engage with a wide-range of stakeholders both internally and externally.
- Line management of individuals or a team. Management responsibilities may include supporting team members on more difficult cases, managing work allocation and prioritisation. Responsibility for performance management, coaching, mentoring and development of staff from all backgrounds to ensure they are able reach their full potential, helping to create a culture of inclusion; making sure that any development opportunities are accessible and inclusive for all. You are proactive in exploring your own developmental needs and take action when required.
What key stakeholders will expect
- Provide sound judgement with the ability to interpret information where issues are complex or conflicting with the ability to weigh up a number of factors to produce constructive ideas and solutions.
- Required to communicate information, to provide advice to senior colleagues on the effects of policy or operational changes and influence outcomes.
- Ability to grow strong professional relationships with internal and external stakeholders, effectively collaborating to share information, resources and support.
This post will contribute to the development, implementation and evaluation of policy relating to archives and archive services. This will include responsibility for statutory duties relating to archive service provision contained in Section 60 of the Local Government (Wales) Act 1994, and the associated management and administration of the UK-wide Archive Service Accreditation Scheme in Wales. The post holder will also be expected to lead on agreed policy initiatives to support the development of archive services in the Welsh public sector, with a particular focus on digital preservation and access.
Job description
What the organisation will expect
- Ability to manage own and others work and prioritise to ensure that objectives are met to time and to standard, using own initiative and decision making, managing risks as appropriate.
- The ability to solve problems and make operational/policy decisions and/or recommendations by choosing between a number of options which may involve researching, organising and analysing facts and data.
- You will be adaptable, flexible, open to, and accepting of change affecting you and your area of work and deal with that change efficiently and professionally.
What your team will expect
- Work independently on day-to-day issues which may include providing advice to more senior grades and supporting policy, digital, legislation or operational development work, whilst being the lead official to engage with a wide-range of stakeholders both internally and externally.
- Line management of individuals or a team. Management responsibilities may include supporting team members on more difficult cases, managing work allocation and prioritisation. Responsibility for performance management, coaching, mentoring and development of staff from all backgrounds to ensure they are able reach their full potential, helping to create a culture of inclusion; making sure that any development opportunities are accessible and inclusive for all. You are proactive in exploring your own developmental needs and take action when required.
What key stakeholders will expect
- Provide sound judgement with the ability to interpret information where issues are complex or conflicting with the ability to weigh up a number of factors to produce constructive ideas and solutions.
- Required to communicate information, to provide advice to senior colleagues on the effects of policy or operational changes and influence outcomes.
- Ability to grow strong professional relationships with internal and external stakeholders, effectively collaborating to share information, resources and support.
This post will contribute to the development, implementation and evaluation of policy relating to archives and archive services. This will include responsibility for statutory duties relating to archive service provision contained in Section 60 of the Local Government (Wales) Act 1994, and the associated management and administration of the UK-wide Archive Service Accreditation Scheme in Wales. The post holder will also be expected to lead on agreed policy initiatives to support the development of archive services in the Welsh public sector, with a particular focus on digital preservation and access.
Person specification
- To provide policy advice to Ministers on local archive provision and contribute to the development of future policy and strategy on archives.
- To administer the Archive Service Accreditation scheme in Wales. To carry out advisory and validation visits to services participating in the Accreditation scheme and to attend meetings of the Accreditation Panel.
- To take responsibility for ‘Section 60’ schemes of the Section 60 of the Local Government (Wales) Act 1994 to support the Minister to discharge the statutory duties.
- To liaise with The National Archives (UK, England and Wales) on matters such as the management of the Public Records Act 1958 in Wales, as this relates to the local Places of Deposit system.
- To develop and manage programmes and projects to support the development of the archive sector in Wales.
- To monitor associated budgets and expenditure.
- To advise on and assess applications to funding streams administered by Culture Division.
- To build relationships and work effectively with a range of partners from the archive sector in Wales and more widely, including professional bodies and groups, and leading national institutions.
- To prepare ministerial advice and briefings, draft responses to correspondence and enquiries, and attend ministerial visits as required.
- To provide advice to colleagues within the Welsh Government on matters affecting archives including the designation of new public records bodies.
- To act as a line manager if required and contribute to team management.
- Other tasks as required appropriate to this role and grade, including cross divisional work and priorities.
Qualifications
Recognised postgraduate qualification in Archive Administration.
Behaviours
We'll assess you against these behaviours during the selection process:
- Leadership
- Making Effective Decisions
- Working Together
- Communicating and Influencing
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
Things you need to know
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Welsh Government, like all other Government Departments use Success Profiles when we recruit. For each role we consider what you will need to demonstrate to be successful. This gives us the best possible chance of finding the right person for the job. It raises performance and improves diversity and inclusivity.
The selection process and stages are:
| Number of Stages: | 2 stage process |
|---|---|
| Stage 1 | Application Form |
| Stage 2 | Interview |
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the
Civil Service People Plan (opens in a new window)
and the
Civil Service Diversity and Inclusion Strategy (opens in a new window).
Apply and further information
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
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You may want to save a copy for your records.
Contact point for applicants
Job contact :
- Name : Culture
- Email : culture@gov.wales
- Telephone : 03000622105
Recruitment team
- Email : Sharedservicehelpdesk@gov.wales
