DIO - Finance Manager
Ministry of Defence
Apply before 11:55 pm on Monday 7th October 2024
Details
Reference number
Salary
Job grade
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Type of role
Finance
Knowledge and Information Management
Security
Working pattern
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Contents
Location
About the job
Job summary
Do you want to work for the Defence Infrastructure Organisation (DIO) and care for the Defence Estate? DIO enables Defence to live, work, train and deploy, all with sustainability in mind. From net carbon zero accommodations to runways for the F35 fighter jets; our outputs are unique in the UK and across the globe!
View our YouTube video to see more about our work:
How the Defence Infrastructure Organisation Supports Defence - https://youtu.be/pqbLRsS9SeM
Learn much more about DIO in our Candidate Information Guide attached.
Security Services Group (SSG)
Security Services Group (SSG) is a business unit within the DIO which assists the MoD and the wider Government Estate in meeting its security requirements. SSG provides specialist security advice, compliance, and assurance to areas of the public sector that require the highest levels of security protection. We are the Government’s expert provider specialising in design, installation, and maintenance of both custom in-house security systems and highly accredited commercial products on the government estate. Working as part of a 230-person team, we provide full life support services to UK Defence and Government sites throughout the UK and overseas.
To find out more about SSG and our specialist role within Government and MOD please visit: Website: https://www.gov.uk/government/groups/security-services-group
This position is advertised at 37 hours per week.
Job description
The finance function within DIO SSG is responsible for ensuring that decisions are taken with the fullest understanding of their financial implications, with due regard to affordability and value for money. This is done by providing clear professional advice and evidence-based decisions to support the senior military, civilian staff and wider Defence (DIO Customers) on the forward planning and in year management of Resource Departmental Expenditure Limits (RDEL), Capital Departmental Expenditure Limits (CDEL) spend and through visible involvement in relevant decisions with a financial impact.
We are looking for motivated and passionate professional to join us as SSG Finance Manager who will be responsible for providing accurate management information for decision making. You will work directly to the Head of Finance and the role will revolve around the use of SAGE, CASH and EREQS, to inform the monthly financial position and forecast for the year. Part of the role includes liaison with the Senior Project Mangers in SSG and undertaking reviews to inform the underlying financial performance of SSG.
This is a challenging role managing two executive officers and would suit someone who has previous experience of COTS packages. The role also requires the successful candidate to be able to present financial information to non-financial staff both formally in presentation and informally at desk level. Lastly SSG are moving to a new operating model so the ability to react to change and contribute ideas and suggestions using previously gained experience would be welcomed.
Person specification
As Finance Manager you will undertake the following tasks:
1. In-Year Management Forecasting and Reconciliations
- Produce monthly accruals based project forecasts using the SAGE operating system in accordance with Top Level Budget (TLB) timetables and instructions.
- Engage with Project Manager including face to face meeting to key stakeholders e.g. PMs to provide an accurate and timely forecast.
- Produce and report to the Higher Management Board on Regional Financial Performance
- Conduct reviews using the contract cost report for each project reconciling GL reports against the Trial Balance in accordance with TLB timetable and instruction.
2. Annual Reports and Accounts (ARAc)
- Contribute to the production of Financial Statements in accordance with TLB timetables and instructions.
- Conduct a "deep-dive" analysis of the transactions which impact on the ARAc, investigate legacy and current transactions to ensure accuracy against the UINs and reconcile to the Trial Balance.
- Provide input into the production of the ARAc submission in line with TLB issued deadlines and respond promptly to TLB queries.
3. SAGE/CASH and EREQS Management
- Take the lead on the end of month close down of SAGE to enable monthly reporting.
- Provide advice, guidance and ongoing training of all SSG COTS packages to both Finance and Project Managers.
- Liaise with the digital services company (SOPRA STERIA/Pinnacle/CASH) to ensure that the operation system is functioning in accordance with the SLA.
4. Leadership and Management of the DIO Finance-Operations SSG
- Manage individuals to contribute to business outputs.
- Demonstrate a personal commitment to the DIO Guiding Principles.
- Develop team members and assist line managers in delivering departmental goals.
- Ensure local compliance with mandatory requirements e.g. Safety, Health, Environment and Fire (SHEF) training.
- Promote strong working relationships both within the team and with other teams across DIO and MoD.
ESSENTIAL REQUIREMENTS
- Financial knowledge/experience
- Familiarity of Microsoft Products including Excel, PowerPoint, Outlook and Word
DESIRABLE REQUIREMENTS
- SAGE, CASH and EREQS experience
- FCF (2) – Financial Governance or willing to obtain within 3 months of taking up the post
- FCF (4) – In Year Financial Management or willing to obtain within 3 months of taking up the post
Behaviours
We'll assess you against these behaviours during the selection process:
- Working Together
- Seeing the Big Picture
- Changing and Improving
- Making Effective Decisions
- Leadership
We only ask for evidence of these behaviours on your application form:
- Working Together
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- 25 days annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
- Enhanced parental leave
- Access to Defence Discount Service
- Specsavers eye test vouchers
- Access to the Civil Service Sports Club (CSSC) (fees apply)
- Access to the Civil Service Club in London (fees apply)
- Most sites have free car parking, Sports & Social Clubs, Gym, on site shops and subsidised canteens.
- Opportunity to join one of our several D&I Networks; We value diversity and are committed to being an equal opportunity employer
Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
Things you need to know
Selection process details
When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected. Please ensure that at the application and interview stages of the campaign you review the Success Profiles Framework to assist you in the demonstration of your skills and experience.
Your suitability for the role will be assessed using the Success Profile elements that have been chosen for this campaign. Each element will be scored accordingly, and the successful candidate will be appointed on merit.
At application you will be assessed against the following:
CV
- Job history
- Full qualification details
- Previous skills and experience
Behaviours:
- Working Together
At interview you will be assessed against the above PLUS the following:
Behaviours:
- Seeing the Big Picture
- Changing and Improving
- Making Effective Decisions
- Leadership
The interview will also consist of a 5 minute presentation - topic will be disclosed within your invite to interview.
We want to offer opportunities to all who are successful at interview for our roles, but this isn't always possible, so we do hold candidates on an active reserve list for 12 months. It is also possible that we may offer similar lower graded role/s to reserve candidates or, if no reserves are appointed, candidates that meet the lower grade criteria in merit order.
Interviews are due to take place in person at Shrivenham.
A minimum of 2 full working days’ notice will be provided for interviews.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : Spike O'Brien
- Email : Simon.OBrien624@mod.gov.uk
Recruitment team
- Email : dbscivpers-resourcingteam3@mod.gov.uk
Further information
info@csc.gov.uk.
