DNO-SSPAG Business Support
Ministry of Defence
Apply before 11:55 pm on Thursday 28th November 2024
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About the job
Job summary
Do you want to be at the heart of real Defence issues and play a key role in the United Kingdom’s (UK) national security?
Established in April 2016, the Defence Nuclear Organisation (DNO) delivers nuclear capability to deter threats and protect our nation.
The DNO oversees all defence nuclear business (excluding operations) and is responsible for providing nuclear deterrence; sponsoring the Defence Nuclear Enterprise (all the organisations, programmes and people that sustain the UK’s nuclear deterrent); and advising on UK nuclear policy, planning and international co-operation on nuclear matters.
The UK’s independent nuclear deterrent has existed for over 60 years to deter the most extreme threats to our national security and way of life, and that of our NATO Allies. To ensure that we have a credible and capable nuclear deterrent for as long as the security situation requires, we are building four new nuclear armed submarines – known as the Dreadnought Class – and replacing our nuclear warheads. These renewal programmes will utilise world-leading technology and are a showcase in science and engineering, highlighting the prowess of British industry.
Here at DNO we strongly believe that diversity and inclusion is not only the right thing to do but is also essential for a thriving and successful organisation. We know that diverse teams bring a wide range of perspectives, experiences and ideas, which lead to better decision-making, creativity and innovation. We have a culture where differences are celebrated and our people feel supported, included and empowered. Join us and be part of an organisation that truly values diversity and inclusion and makes a positive impact on the world.
SSPAG is part of the Defence Nuclear Organisation (DNO). The purpose of the DNO is to keep safe and capable submarines at sea today and in the future – providing the UK’s strategic deterrent and supporting global security. SSPAG provides independent assessment of the UK’s Nuclear Deterrent through a programme of technical studies and audits of key Deterrent capabilities. Our assessments are central to senior decision making within the Ministry of Defence.
This position is advertised at 37 hours per week.
Job description
The nature of SSPAG means there is a significant quantity of sensitive information that flows into and out of the department. The role of the Registry team is to manage this information flow and ensure that it is handled to conform to MOD policy. The Registry team also assists with managing and archiving historical records within SSPAG. We are looking for an individual with experience of sensitive management systems and administration to join our growing team.
The primary responsibilities of this role are:
- Managing the storage and distribution of SSPAG communications
- Managing the internal storage and inventory of SSPAG documents and information
The role also supports the Registry team with the following:
- Assisting the Knowledge Manager with the handling and archiving of SSPAG documents.
- Supporting the overall management of classified documents across all information management systems.
- Assisting the Branch Security Officer (BSO) in the annual muster of all classified material held within SSPAG as required by JSP 440.
- Securely handling all classified materials by following MOD procedures; including following the document recording process to ensure correct information is captured at all times.
- Assisting with travel booking, including hotels and transport.
- Sending and receiving mail of different classifications to and from stakeholders.
Hybrid and flexible working can be considered for this post but will need regular workplace attendance due to security constraints. Candidates are encouraged to discuss options with the recruiting line manager before submitting an application.
Person specification
Skills and Experience
Essential:
- Good organisational skills for tasks such as filing and scheduling
- Good communication skills
- Good knowledge of Microsoft Office systems (Word, Outlook, etc.)
- Good customer service skills
- Strong time-management skills and taking initiative in work without immediate supervision
Desirable:
- Experience in document management and organisation
- Previous experience in an administrative position
- Knowledge of MOD Security processes and procedures including JSP 440
Due to the nature of the role we require candidates to be of sole UK National Only.
Behaviours
We'll assess you against these behaviours during the selection process:
- Working Together
- Making Effective Decisions
- Managing a Quality Service
- Leadership
We only ask for evidence of these behaviours on your application form:
- Working Together
- Making Effective Decisions
- Managing a Quality Service
Benefits
We truly believe that the MOD is a great place to work, and we offer a unique employee experience. We want to ensure that every single employee feels appreciated & fairly rewarded and offer the following additional benefits:
- Learning and development tailored to your role and broader skill development, enabling you to build a long-term career in your chosen area. Where appropriate there will be offers of training under our apprenticeship schemes.
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 28.97%
- (Automatically filled when submitting)
- 25 days annual leave rising to 30 days upon completion of 5 years’ service
- On-site Gym
- Cycle Loan (Advance on Salary)
- Thank You Scheme
- Defence Sports & Recreational Association (DSRA)
- Defence Discount Service
- On-site Nursery
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
Things you need to know
Selection process details
During the Sift stage, candidates will be assessed against the following behaviours:
- Working Together
- Making Effective Decisions
- Managing a Quality Service
Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.
In the event that we get a high influx of applicants we will assess candidates on the behaviour "Making Effective Decisions" only.
During the Interview stage, candidates will be assessed against the following behaviours:
- Working Together
- Making Effective Decisions
- Managing a Quality Service
- Leadership
Nationality Requirements - Further Information for Candidates 1. This post is classed as ‘Reserved’ as per Civil Service Nationality Rules Section 3. In accordance with these rules, ‘only UK nationals may be employed in reserved posts in the Civil Service’1 (Paragraph. 3.1). UK National Definition 2. The definition of a ‘UK National’ can be found at Paragraphs. 1.4-1.8 of the Civil Service Nationality Rules. Dual Nationals 3. As per Paragraph. 1.41 of the Civil Service Nationality Rules: a. ‘Candidates with dual nationality are in principle eligible for employment in the Civil Service provided that they meet the requirements in relation to one of their nationalities [i.e. UK National]. They may not be eligible, however, for employment in certain reserved posts where additional nationality requirements are imposed.’ Additional Restrictions for Reserved Posts 4. As per Paragraphs. 3.10-3.11 of the Civil Service Nationality Rules: a. ‘…departments and agencies are entitled to impose additional requirements in reserved posts if this is considered necessary. This could include, for example, requirements as to the residency of the applicant or the nationality of one or both parents of the applicant.’ 2. If you are a Dual National who possesses UK Nationality and wish to check your eligibility for the post, please contact our recruiting team at the details below. Please be advised that we will not be able to provide a justification for our decision for security reasons. DNO External Recruitment DNO-ExternalRecruiting@mod.gov.uk 1Irish nationals and Commonwealth citizens are also eligible for employment in reserved posts if they were in the Civil Service at 31 May 1996 or before, or were appointed from a recruitment scheme with a closing date for receipt of applications before 1 June 1996. (Paragraph. 3.1) You will also be expected to achieve Developed Vetting clearance, above the normal clearance level expected for the MoD. No application can be accepted after the closing date. *Please note* The work location is located underground with no windows or natural light. As well as no lift access to the location.
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The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : SSPAG Registry
- Email : DNO-SSPAGRegistry@mod.gov.uk
Recruitment team
- Email : DBSCivPers-Resourcingteam3@mod.gov.uk
Further information
info@csc.gov.uk.
