Digital Workforce Officer (Ref: 92267)

Ministry of Justice

Apply before 11:55 pm on Thursday 28th November 2024

 

Details

Reference number

379050

Salary

£34,140 - £42,019
The national salary is £34,140 - £37,105, London salary is £38,661 - £42,019. Your salary will be dependent on your base location
A Civil Service Pension with an employer contribution of 28.97%

Job grade

Higher Executive Officer
MOJ Grade HEO

Contract type

Fixed term

Length of employment

For a period of up to 2 years

Type of role

Digital
Human Resources

Working pattern

Flexible working, Full-time, Job share, Part-time

Number of jobs available

1

Contents

East Midlands (England), East of England, London (region), North East England, North West England, Scotland, South East England, South West England, Wales, West Midlands (England), Yorkshire and the Humber

Job summary

This is a Nationally based role

Job description

Digital Workforce Officer

Location: National*

Closing Date: 28 November 2024

Interviews: from 06 December 2024

Grade: HEO

(MoJ candidates who are on a specialist grade, will be able to retain this grade on lateral transfer)

Salary: London: £38,661 - £42,019; National: £34,140 - £37,105

Working pattern: Full-time, Part-Time, Flexible Working

Contract Type: 2 year FTA

Vacancy number: 92267

*We are currently offering hybrid working which includes 2 days per week in your local office. Office locations can be found HERE

The Role

We’re recruiting for a Digital Workforce Officer here at Justice Digital, to be part of our warm and collaborative Strategy & Operations team.

When our managers want to recruit great people for their team, working on some of the largest technology programmes in the Civil Service, they will come to you looking for expert advice, solutions and guidance. You will enjoy partnering and crafting relationships and will be someone who takes pride in providing a slick workforce planning experience.

As a Digital Workforce Officer, you will belong to a warm and welcoming team that works at pace, collaborating and contributing to a range of exciting change projects and sit as part of our broader Strategy & Operations team. We are responsible for enabling our colleagues to get on with delivery by instilling a culture of accountability, value for money and commerciality across Justice Digital, and we want to make it a great place to work.

What will your day look like? You’ll be blending your people management skills and passion for delivering an outstanding customer experience with your love of data and information. It’s crucial that you’re confident in spreadsheet analysis, and turning this into engaging and informative content for our senior management and directors. Every day is slightly different from the last, with new and exciting projects to get involved with; we’re a team that pride ourselves on welcoming and encouraging change and innovation, so someone with big ideas and bold goals will surely succeed.

To help picture your life at MoJ Justice Digital please take a look at our blog and our MOJ Digital strategy 2025

Key Responsibilities:

Workforce Planning

  • Support the Digital Workforce Manager to analyse and manipulate data, ensuring the business has access to clear and accurate metrics at all times, allowing for data-led decision making at all levels.
  • Facilitate collaboration between Heads of Professions, Leaders, Hiring Managers and the Recruitment Team to plan, monitor and deliver hiring objectives within agreed timeframes, proactively identifying and managing risks.
  • Support the Digital Workforce Manager to perform end-to-end annual workforce planning; from collection during annual budget planning to tracking and governance throughout the plan year, including headcount, in order to support business objectives.
  • Support the Digital Workforce Manager, along with SMT and Finance, to forecast workforce growth, establishing targets and providing monthly reports on progress and risk.
  • Provide relevant tools and processes, in partner with the Recruitment Team, to drive strategic recruitment that delivers the right people at the right time, and at the right cost
  • Respond to workforce-related queries and directing to Recruitment, and wider People Team colleagues, where appropriate.

Contingent Labour

  • Support the continued development of the Business Case Writing process for Contingent Labour requests, involving ownership for writing contractor business cases across Justice Digital.
  • Ensure compliance with governance and approval processes to provide the best value for money when deploying a contingent labour resource.
  • Manage the end to end lifecycle of Contingent Labour resources within Justice Digital, monitoring tenure lengths and highlighting risks. Ensure contingent labour usage is effective, within framework and compliant in use.
  • Support and facilitate the fortnightly Business Case review meeting, reporting outcomes and delivering responses back to the business in a professional, supportive and engaging manner.

Reporting

  • Confidently analyse and manipulate data to ensure the business have access to clear and accurate metrics at all times, allowing for data-led decision making across the business.
  • Track the progress of recruitment activity against workforce plans and provide accurate updates to stakeholders at all levels; confidently communicating these reports often to Senior stakeholders in an easy to understand way.
  • Effectively use reporting tools and dashboards to support business decision making and provide ad-hoc analytics to SMT, HoPs/Leads and Managers.
  • Distribute a range of regular reports that support the wider Recruitment & People Teams, monitoring responses and outcomes.

If this feels like an exciting challenge, something you are enthusiastic about, and want to join our team please read on and apply

Person Specification

Essential

  • Experience in workforce planning, recruitment/resourcing or similar people-related functions
  • Experience managing large data sets and reporting to senior stakeholders

Willingness to be assessed against  the requirements for BPSS clearance

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service D&I Strategy.

Terms & Conditions

Please review our Terms & Conditions which set out how we recruit and provide further information related to the role and salary arrangements.

If you have any questions, please feel free to contact recruitment@digital.justice.gov.uk

Person specification

Please refer to attached Job Description
Alongside your salary of £34,140, Ministry of Justice contributes £9,890 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
  • Access to learning and development
  • A working environment that supports a range of flexible working options to enhance your work life balance
  • A working culture which encourages inclusion and diversity
  • A Civil Service pension with an employer contribution of 28.97%
  • Annual Leave
  • Public Holidays
  • Season Ticket Advance



For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.

Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Selection process details

How to Apply

Candidates must submit a CV and Cover Letter which describes how you meet the requirements set out in the Person Specification above:

In Justice Digital, we recruit using a combination of the Government Digital and Data Profession Capability and Success Profiles Frameworks. We will assess your Experience, Technical Skills and the following Behaviours during the assessment process:

  • Delivering at Pace
  • Communicating and Influencing
  • Managing a Quality Service
  • Working Together

A diverse panel will review your application against the Person Specification above.

Successful candidates who meet the required standard will then be invited to a 1-hour panel interview held via video conference.

Should we receive a high volume of applications, a pre-sift based on your experience in a workforce planning, recruitment/resourcing or similar people-related function will be conducted prior to the sift.

Should you be unsuccessful in the role that you have applied for but demonstrate the capability for a role at a lower level, we reserve the right to discuss this opportunity with you and offer you the position without needing a further application.

A reserve list may be held for up to 12 months, from which further appointments may be made.



Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

  • UK nationals
  • nationals of the Republic of Ireland
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
  • individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
  • Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

  • Name : SSCL Recruitment Enquiries Team
  • Email : Moj-recruitment-vetting-enquiries@gov.sscl.com
  • Telephone : 0845 241 5359

Recruitment team

  • Email : Moj-recruitment-vetting-enquiries@gov.sscl.com

Further information

Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. I you feel a department has breached the requirement of the Recruitment Principles and would like to raise this, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance. If the role has been advertised externally (outside of the Civil Service) and you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: http://civilservicecommission.independent.gov.uk/civil-service-recruitment/complaints/

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