Head of Purchase to Pay Operations - ( Ref : 91663 )
Ministry of Justice
Apply before 11:55 pm on Friday 8th November 2024
Details
Reference number
Salary
Job grade
Contract type
Length of employment
Type of role
Working pattern
Number of jobs available
Contents
Location
About the job
Job summary
Job description
Job Title/ Position: Shared Head of Purchase to Pay Operations
Band/Grade: G7
Number of Vacancies: 1
Business Group: Chief Operating Office Group
Directorate: Financial Management, Control, Risk and Governance
Location: National
Hours: 37
Working Pattern: Fixed Term Appointment (2 years)
Role Type/ Team: Finance
Ministry of Justice an Inclusive Employer
We recognise the challenges that people with (multiple) protected characteristics may experience on the job market and in their career progression. We are fully committed to being an inclusive employer of choice and ensuring equity of opportunity for all. We welcome the unique contribution diverse applicants bring in terms of their culture, ethnicity, race, nationality or national origin, age, sex, gender identity or expression, religion or belief, disability status, sexual orientation, educational or social background or any other factor. To find out more about how we champion diversity and inclusion in the workplace please visit https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity
Overview
The Ministry of Justice (MoJ) is a major government department at the heart of the justice system. We serve the public by upholding the rule of law, and by delivering an efficient, fair, timely and effective justice system in which the public has confidence. We:
- Enforce the decisions of the court: we punish offenders and work to reduce reoffending; we prevent victims by changing lives.
- In partnership with an independent judiciary, run the courts and tribunals service, helping individuals, businesses and families resolve their disputes.
- Protect vulnerable members of society and children and help to ensure victims of crime get justice.
- Provide legal aid and advice for those cases where it is justified.
- Develop policy on all aspects of law and justice, both domestically and internationally, helping to build a legal and rights framework that is clear and proportionate, and that commands confidence around the world.
The role sits within the Financial Reporting, Transactions and Governance team within the Ministry’s Financial Management Control Risk & Governance Directorate. The Directorate brings together multiple teams from across the Ministry into consolidated teams and centres of excellence to deliver high quality financial management and reporting services for the Ministry.
Stakeholders and customers include the finance and commercial functions, senior leaders in MoJ, including the Chief Operating Officer, the Permanent Secretary and the Executive Committee, HM Treasury, and Parliament (the Justice Select Committee).
Role Purpose
A Joint Head of Purchase to Pay (P2P) Operations is sought to support the substantive postholder in transforming and managing P2P processes in the Ministry of Justice, working with colleagues in Finance and Commercial teams.
The successful applicant will work closely with other P2P Subject Matter Experts (SMEs), practitioners and senior leaders to develop and implement transformed P2P processes, including how it will interface with existing teams. They will liaise with senior stakeholders from across the business to understand users’ needs and obtain buy-in. They will jointly lead and manage teams delivering these important services.
Responsibilities
- The successful candidate will lead on implementing the policies, processes and the communications and engagement needed to transform and transact P2P processes.
- They will have a key role in agreeing and implementing new policies working with other lead SMEs and ensuring understanding of and compliance with policies, backed by robust processes.
- They will have joint responsibility for managing changes in processes, putting in place measures to ensure business readiness.
- They will have joint responsibility for managing changes in processes, putting in place measures to ensure business readiness.
- They will lead the department’s existing P2P Support team and the MoJ HQ Transaction team and further develop their capabilities to deliver an excellent service, with a focus on continuous improvement.
- The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of the post
Key skills and knowledge
- Experience of leading teams in a complex Purchase to Pay environment
- A strong knowledge of best practice P2P policies and processes
- Excellent communication, networking and negotiating skills
- Ability to articulate and deliver complex change to a large, non-specialist audience
- Ability to lead and motivate a team to deliver an excellent service
- Reporting and analytical skills using a major ERP system and Intermediate/Advanced Excel (e,g. Oracle, SAP, Workday)
Success Profiles
Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.
Civil Service Behaviours
The following Grade 7 Civil Service Behaviours are essential to this post and will be assessed upon application:
- Changing and Improving
- Communicating and Influencing
- Managing a Quality Service
- Delivering at Pace
Lead Behaviour if applicable: Managing a Quality Service
Specific Experience, Ability or Technical Skills Required
Ability
- Excellent communication, networking and negotiating skills
- Ability to articulate and deliver complex change to a large, non-specialist audience
- Ability to lead and motivate a team to deliver an excellent service
Experience
- Experience of leading teams in a complex Purchase to Pay environment
- Experience of creating training materials and process guidance
Technical
Purchase to Pay process knowledge
Travel
Regular travel to Birmingham, London or other locations across England and Wales will be required.
The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
A base location near or within the region will be allocated to the successful candidate, as set out below. The post holder is expected to meet their own travel costs to and from their base location. If required to attend a location other than their base location, post-holders may be entitled to claim some or all any extra expense (beyond the usual base location travel costs) in line with the T&S policy.
The successful candidate will be appointed to either one of the locations specified in the advert or, if nearer to their home, an alternative MoJ office location in the region which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed upon completion of pre-employment checks.
You are advised to access the JCC/JSO office map, which is updated whenever a new JCC/JSO site opens, to determine potential travelling times and distances to MoJ locations before applying for a job.
Person specification
Behaviours
We'll assess you against these behaviours during the selection process:
- Managing a Quality Service
- Changing and Improving
- Communicating and Influencing
- Delivering at Pace
Technical skills
We'll assess you against these technical skills during the selection process:
- Purchase to Pay knowledge
Benefits
- Access to learning and development
- A working environment that supports a range of flexible working options to enhance your work life balance
- A working culture which encourages inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
- Annual Leave
- Public Holidays
- Season Ticket Advance
For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
Things you need to know
Selection process details
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : SSCL Recruitment Enquiries Team
- Email : Moj-recruitment-vetting-enquiries@gov.sscl.com
- Telephone : 0845 241 5359
Recruitment team
- Email : Moj-recruitment-vetting-enquiries@gov.sscl.com
Further information
