Intelligence Reserves Recruiter

Ministry of Defence

Apply before 11:55 pm on Monday 18th November 2024

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Details

Reference number

374819

Salary

£24,985

A Civil Service Pension with an employer contribution of 28.97%

Job grade

Administrative Officer

Contract type

Permanent

Business area

MOD - Air

Type of role

Administration / Corporate Support
Human Resources

Working pattern

Flexible working, Full-time, Job share, Part-time

Location

RAF Waddington, Lincoln, Lincolnshire, LN5 9NB

About the job

Job summary

As an Administrative Officer within the Intelligence Reserve Wing, you will be responsible for the end-to-end recruiting process of Intelligence Reserve officers and aviators from across society to meet Into Training Targets (ITTs). You will work in a small team, with the autonomy to make decisions and support Wing personnel in a number of ways.

You will accomplish the mainstay of the role through the day-to-day administration and expeditious handling of all Officer and Other Rank (OR) cases within the HQ; by mentoring candidates through the recruitment process in accordance with the principles of effective Candidate Relationship Management (CRM); and by contributing as appropriate to Outreach activities designed to raise the profile of the RAF Reserves.

Full training and support will be given to ensure you are fully versed on the different systems and processes in place.

This position is advertised at 37 hours per week.

Job description

You will be responsible to SO3 HR & Rec, Int Res Wg for performing the following duties, these are not a daily occurrence but can reasonably be expected to occur:

Day-to-day administration and expeditious handling of all Officer and OR cases within the Sqn.
Ensuring the safe handling and security of test materials, medical in confidence documents, and all other sensitive material.
Carrying out timely preparation of Officer and OR casework and scanning documentation in accordance with policy.
Ensuring the maintenance of accurate and comprehensive RITS records on all potential Officer and OR entrants in accordance with RITS SOPs.
Ensuring the timely dispatch of all relevant RITS communications.
Process Candidates in accordance with extant Policy, Process, and direction from HQ R&S.
Mentoring candidates in accordance with the principles of effective CRM, to ensure that the candidate journey is a smooth as possible, the regularity of touch points with the candidate and the necessary support and guidance is available when needed.
Undertake and contribute to the Sqn’s RAF/RAuxAF Outreach activity as required, both in and outside working hours and at weekends.
Reading, understanding, and complying with: Weekly Recruiting Orders (WROs) Immediate Recruiting Briefs (IRBs), AP3391 and any other Orders relevant to your place of work.
Collate and provide statistics to HQ R&S in a timely manner and ensure that a system is in place to provide routine returns when required.
Respond to RFIs, PQs and any other requests for Sqn information, in a timely manner and as directed by the chain of command.
Attend the annual R&S Conference, Reserves Recruiter Forums and ensure requests for additional/refresher training are complied with.
Administer and coordinate Candidate Information Days, delivering presentations, conducting/invigilating the Defence Aptitude Assessment (DAA) and counselling/advising candidates accordingly.
Responsible for the preparation and administration of the Specialist Interviews and when required attend to facilitate serials.
Manage medical bookings via Capita, initiate clearances via UKSV and carry out any other duties which may reasonably be expected to ensure the efficient running of the recruitment process.

Person specification

The person that should apply for this role is one that has some HR experience, is proactive and able to work both individually and with a small team. Being an effective communicator is also something that will stand any applicant in good stead.

The role uses different IT systems, but training will be given on these.

A driving licence would be desirable for an applicant.

Behaviours

We'll assess you against these behaviours during the selection process:

Delivering at Pace
Communicating and Influencing
Changing and Improving
Making Effective Decisions
Managing a Quality Service

We only ask for evidence of these behaviours on your application form:

Delivering at Pace
Communicating and Influencing

Benefits

Alongside your salary of £24,985, Ministry of Defence contributes £7,238 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Learning and development tailored to your role
An environment with flexible working options (60% in the office, 40% WFH after the initial Civil Service probation period)
A culture encouraging inclusion and diversity
A Civil Service pension with an employer contribution of 28.97%
In addition to 8 public holidays per year you will also receive leave for HM The King’s birthday
Subsidised membership to a fitness suite and lunchtime/evening Military led fitness classes
Café and shop on site

Where business needs allow, some roles may be suitable for a combination of office and home-based working.  This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements. The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.

Please present your evidence using the S.T.A.R. format (Situation, Task, Action, Result).Applicants are strongly advised to ensure that their submission uses the STAR format and demonstrates the behaviours detailed at AO level in the Civil Service Success Profiles – Civil Service Behaviours booklet.   Comprehensive coverage on Success Profiles can be found at: https://www.gov.uk/government/publications/success-profiles 

At sift you will be assessed against the following Behaviours:

Delivering at Pace
Communicating and Influencing

At interview you will be assessed against to following Behaviours:

Changing and Improving
Making Effective Decisions
Managing a Quality Service

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.

Part-time or Job-share will only be considered provided full time hours can be covered.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

Name : Antony Smith, SO3 HR & Rec, Intelligence Reserve Wing HR
Email : Antony.Smith889@Mod.Gov.uk
Telephone : 443001667324

Recruitment team

Email : DBSCivPers-ResourcingTeam3@mod.gov.uk

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: , Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email:
info@csc.gov.uk.