Property Strategy & Planning Contracts Manager
Home Office
Apply before 11:55 pm on Thursday 14th November 2024
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About the job
Job summary
The Home Office works to build a safe, fair and prosperous UK. We achieve this through our work on counter-terrorism, policing, fire, crime, drugs policy, immigration and passports.
Corporate and Delivery Directorate works closely with the Home Office’s policy and operational commands to enable us together to deliver the department’s priorities. The directorate is comprised of different teams and professional functions, including Commercial, Finance, People, Portfolio and Project Delivery, Security, Estates and Information and Digital, Data and Technology.
The Grade 6 Property Strategy & Planning Contracts Manager role is available in the Home Office Property Services (HOPS) team, reporting to the Deputy Director for Property Strategy and Planning. The post will be responsible for overseeing the day to day delivery of services through a range of property services contracts, working closely with Home Office commercial teams and HOPS colleagues.
This is an exciting opportunity to join the HOPS team who are responsible for providing estates professional services for the Home Office estate. HOPS works with multiple stakeholders across the Home Office, wider Government and external suppliers to deliver our strategic ambitions of a smaller, better, greener estate.
Job description
HOPS are responsible for providing expert property services to the department. The estate comprises of office, Border Force, warehouse, residential, detention and public access properties. Our property teams work with a variety of stakeholders within the department, across Government and with a range of external suppliers to deliver a range of construction projects, change and improvement projects, estate management and facilities management to support the Department in delivering our strategic ambitions of a smaller, better, greener estate in line with the Government Property Strategy, and operational and political priorities.
The Grade 6 Property Planning and Strategy Contracts Manager role is responsible for strategically managing and overseeing a portfolio of property contracts providing a variety of services to the Home Office. Working closely with commercial and HOPS colleagues, the post holder will ensure contract requirements are drafted to meet business needs, ensure service continuity, carry out supplier performance management activities and support the day-to-day contract administration and service delivery activities required to support the running of the Home Office estate.
Working pattern
This role is available on a full-time basis, compressed hours or job share.
Travel
This role will require some travel to Home Office sites and may include some overnight stays. Frequency will vary depending on business requirements but would likely be monthly.
Line management
This role includes line management responsibilities.
Key responsibilities
- Leadership of the Property Strategy & Planning Contracts Management team, motivating, developing, and managing them effectively to ensure property contracts are available as required and deliver desired outcomes.
- Property technical lead on the procurement and delivery of Home Office property related contracts. Drafting technical requirements and working closely with commercial colleagues and a wide variety of stakeholders to ensure successful planning, procurement, award, mobilisation, and delivery of contracts.
- Act as the contact point for escalations, change requests, contract delivery and administration activities enabling day to day service delivery, liaising with commercial colleagues as necessary.
- Effective and timely performance reporting, monitoring and assurance. Ensuring all information reporting cycles are met, and the consistency and quality of information provided. Ensure risk management strategies and procedures are in place and outputs are actioned appropriately to mitigate risks and escalate issues.
- The post holder is accountable for the budget for their team and ensuring appropriate spend controls are in place, managing budgets and supporting forecasting activities.
Person specification
Essential criteria
- Highly developed leadership skills, including direction setting, motivation and change management of staff and supply chains. People management including mentoring, motivating and development of high performing teams.
- A successful track record of property related contract management and high-level management of key suppliers, including contract administration and performance management.
- Experience in strategic planning and scenario analysis, incorporating demand management.
- Tenacity and drive, with a proven ability to resolve problems swiftly and deftly. Ability to exercise good judgement to analyse situations and develop new approaches, factoring in awareness of the estates strategy, and a thorough understanding of customer requirements.
- Ability to understand and interpret complex datasets and quickly identify performance issues and explain both concisely and clearly to stakeholders.
- Excellent written and oral communication skills, using these to manage a variety of stakeholders, demonstrating the ability to mitigate between different agendas, resolve conflict and achieve positive outcomes.
Desirable criteria
- Developed knowledge of property related procurement, contracts and models.
- Experience of providing board-level oral or written briefings.
Behaviours
We'll assess you against these behaviours during the selection process:
- Managing a Quality Service
- Communicating and Influencing
- Leadership
- Making Effective Decisions
- Seeing the Big Picture
Benefits
In addition to your salary, a career with the Home Office offers a range of benefits, including:
A Civil Service pension with an employer contribution of 28.97%.
- In-year reward scheme for one-off or sustained exceptional personal or team achievements.
- 25 days annual leave on appointment, rising with service to 30 days.
- Eight days of public holidays, plus one additional privilege day.
- Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all employees will be expected to spend a minimum of 60% of their working time in an office.
Things you need to know
Selection process details
This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity.
We will endeavour to conduct the selection process in line with the dates indicated below, but cannot guarantee that these will not, where necessary, be revised.
1. Application - by 14th November 2024.
As part of the application process, you will be asked to complete:
- CV. detailing job history, qualifications and skills
- a Personal Statement (1000 words maximum)
The Personal Statement should be aligned to and demonstrate how you meet the skills and experience set out in the essential criteria, detailed in the job description.
For guidance and information on how to construct your application (Personal Statement and Behaviours), you are encouraged to visit Civil Service Careers website.
2. Sift from 19th November 2024.
The sift will be held on the CV and Personal Statement.
Should a high volume of applications be received, the sift will be conducted on the Personal Statement only. If you are successful at sift stage, you will be invited to an interview which will be behaviour and strength-based questions.
3. Interview – week commencing 16th December 2024.
If you are successful at sift stage, you will be invited to an interview that will be:
- Behaviours (as listed in the job advert)
In addition, candidates will be asked to prepare an oral presentation that will be delivered at interview. The presentation will be assessed against 'Behaviours' on the 'Success Profiles' and will be specifically assessed against the behaviour Managing a Quality Service. The presentation question/scenario will be disclosed closer to the interviews.
Interviews will be carried out via video. Candidates will be required to have access to:
- A laptop (personal or work) with a working webcam
- Good internet connection
- Microsoft Teams
For guidance and information on what to expect and how to prepare for an interview, you are encouraged to visit Civil Service Careers.
Further information
Problems during the application process
If you experience problems accessing this advert, or you think you’ve made a mistake on an initial application, please contact hocandidates.grs@cabinetoffice.gov.uk, including the vacancy reference, at least two working days before the vacancy closes. Further information can be found on our website. Applying - Home Office Careers
You can select up to two/three locations in order of preference. Please ensure that these are locations you are prepared to travel to. If you are offered a role at one of your preferred location(s) and you decline, your application will be withdrawn.
Reserve list
Reserve lists will be held for each location and profession. Candidates will be appointed in merit order by location and profession.
Candidates judged to be a near miss at interview may be offered a post at the grade below the one advertised without the need to go through a further selection process, providing the role has the same Success Profiles elements and essential skills. There is no guarantee that further such vacancies will arise.
Additional Security checks
As well as successfully obtaining UK Security Vetting clearance, candidates will be subject to a range of additional checks. The range of checks carried out will depend on whether you are a current Home Office employee, existing civil servant or an external new entrant as well as the role requirements. Further details are included in the Notes to Candidates.
For further information on National Security Vetting please visit the following page https://www.gov.uk/government/publications/demystifying-vetting
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service, Disclosure Scotland on your behalf.
However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.
(Add if Disclosure Scotland selected above) For further information on the Disclosure Scotland confidential checking service telephone: the Disclosure Scotland Helpline on 0870 609 6006 and ask to speak to the operations manager in confidence, or email Info@disclosurescotland.co.uk
If you are invited to an interview, you will be required to bring documentation for the purposes of establishing your identity.
You will need to meet the nationality requirements for this role and obtain the necessary security clearance to take it up. For meaningful security checks to be carried out, individuals need to have lived in the UK for a sufficient period of time. Learn more on our website. Security Checks - Home Office Careers
Visa sponsorship
We do not sponsor individuals via Skilled Worker Sponsorship / Tier 2 (General) work visas.
Reasonable Adjustments
If a person with disabilities is at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
- Contact Government Recruitment Service via HOrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs
- Complete the “Assistance Required” section in the “Additional Requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you're deaf, a language service professional
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the ‘Contact point for applicants’ section.
Feedback
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : Home Office Resourcing Centre – Corporate Enablers
- Email : HORCCampaignTeamCorporateEnablers@homeoffice.gov.uk
Recruitment team
- Email : HOrecruitment.grs@cabinetoffice.gov.uk
Further information
