Typhoon Programme Management Officer, Information Manager
Ministry of Defence
Apply before 11:55 pm on Friday 22nd November 2024
Details
Reference number
Salary
Job grade
Contract type
Business area
Type of role
Business Management and Improvement
Knowledge and Information Management
Project Delivery
Working pattern
Number of jobs available
Contents
Location
About the job
Job summary
This position is advertised at 37 hours per week.
Job description
The IM Specialist is responsible for data, reporting requirements, and products/dashboards needed for Programme delivery decision making. The successful candidate will be responsible for carrying out the following functions:
- Annually in advance coordinate and plan the Battle Rhythm of Programme governance meetings, then act as secretary to capture, draft and promulgate the records of actions and decisions.
- Prepare, manage and disseminate all Programme related documentation to the SRO, Programme Director and other stakeholders within requisite timescales.
- Manage the ‘SharePoint’ and ‘MS Teams’ sites, ensuring they are correctly configured and compliant with Programme Delivery Office (PDO) and Programme Management Support Function (PMSF) information requirements and best practice.
- Ensure that all key Programme documentation (e.g. Artefacts, Business Cases, Programme Working Group and Board packs, including all related actions) are filed on SharePoint and are easily accessible by appropriate stakeholders.
- Lead MODNET Secret and Official Super User for Typhoon Business Area.
- Be the lead on Stakeholder Management, which includes maintaining the Stakeholder index and ensuring distribution lists are up to date.
- Engage and build good working relationships with Defence Equipment and Support (DE&S) and Industry Partners to act as a key POC for gathering requested data.
- Other grade appropriate duties as required by the Line Manager.
- The advertised role is flexible and can be undertaken through a combination of office and home-based working. There is a non-contractual arrangement where all office-based employees will typically be expected to spend a minimum of 60% of their working time in an office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the job advert holder (see advert below for contact details).
Person specification
- You will enjoy working in a rapidly changing business area and relish the opportunity to respond to emerging issues.
- You will need to be confident working with internal and external stakeholders, including senior leaders, working hard to establish strong relationships within Air Command, DE&S, MOD and with Industry Partners.
- You will need to be able to multi-task in a busy and diverse environment and have the personal resilience to cope with competing priorities and timescales.
- You should be flexible in your approach to tasks and have a willingness to support colleagues within the wider team.
- You should be a strong communicator with a straightforward, honest and engaging manner, choosing appropriate styles to maximise understanding and impact with diverse audiences.
- You are passionate about developing yourself and others and about driving improvements which benefit Defence.
Behaviours
We'll assess you against these behaviours during the selection process:
- Working Together
- Communicating and Influencing
- Making Effective Decisions
- Delivering at Pace
- Leadership
Benefits
Benefits include:
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
- 25 days paid annual leave rising to 30 days on completion of 5 years’ service
- In addition to 8 public holidays per year you will also receive leave for HM The King’s birthday
- A highly competitive Civil Service pension with an average employer contribution of 28.97%
- Enhanced maternity, paternity and adoption leave
- Subsidised membership to a fitness suite and lunchtime/evening Military led fitness classes
- Café and shop on site
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
Things you need to know
Selection process details
Selection process details
This vacancy is using Success Profiles, and will assess your Behaviours and Experience.
CV
Candidates will be required to complete an online CV template to include job history, full details of education and qualifications, and previous experiences and skills.
Statement of Suitability
Candidates will be required to complete a Statement of Suitability of no more than 500 words. Please provide experience relevant to the role.
If you are invited to interview, you will be assessed against the following Behaviours:
- Working Together
- Communicating and Influencing
- Making Effective Decisions
- Delivering at Pace
- Leadership
When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.
Feedback will only be provided if you attend an interview or assessment.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPersResourcingteam3@mod.gov.uk.
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.
The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Security
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check.
See our vetting charter.
People working with government assets must complete basic personnel security standard checks.
Nationality requirements
Open to UK nationals only.
Eligibility
Post available to staff who hold the substantive grade of this post and staff applying on promotion, progression and advancement.
Please note that priority will be given to staff seeking level transfer who have been assigned Priority Mover status.
This vacancy is open to employees who were appointed to the MOD on merit following a fair and open competition or were appointed to a permanent MOD post in accordance with an exception certified by the Civil Service Commissioners.
Candidates in their probationary period are not eligible to apply for vacancies within this department.
Working for the Civil Service
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : Wg Cdr Rebecca Green
- Email : rebecca.green159@mod.gov.uk
Recruitment team
- Email : DBSCivPers-Resourcingteam3@mod.gov.uk
Further information
info@csc.gov.uk.
