Information Governance Manager (Ref: 90351)
Ministry of Justice
Apply before 11:55 pm on Monday 30th September 2024
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Job Title Information Governance Manager
Job Grade SEO
Reporting to Senior Planning & MI Manager
Job Location National
Contract Type Permanent
Business Area MOJ – Commercial & Contract Management Department
Type of role Middle management
Working pattern Flexible working, Full-time
Number of Posts 1
About MOJ – Commercial & Contract Management Department
The Ministry of Justice (MoJ) is a major government department, at the heart of the justice system. Responsible for courts, prisons and probation services, we work to ensure sentences are served and offenders are given rehabilitation opportunities to become law-abiding citizens.
The Ministry of Justice (MoJ) has one of the largest and most complex spend profiles in central government. The Commercial and Contract Management Directorate (CCMD) is responsible for coordinating procurement and contract management across the MoJ, its agencies and non-departmental public bodies.
The MoJ spends £7.5bn a year and manages over 1600 active contracts, all of which are sourced and managed by CCMD. We are running some of the most groundbreaking programmes such as Prison Reform and His Majesty’s Courts and Tribunal Service Reform. The scope of our contracts ranges from building, maintenance and the operation of Prisons, Courts and Young Offender establishments through to food for prison dogs. The directorate also buys and manages contracts for feeding up to 80,000 prisoners, the secure escorting of prisoners from numerous establishments based around the country and translation services.
CCMD is organised into category teams, each with an interesting portfolio of contracts and diverse customers and suppliers to manage. We also have systems, data & business intelligence, supplier relationship and risk management teams who work across all areas.
Scope
Portfolio – Area of business
The post holder will assist the Head of Commercial Systems, Planning & MI alongside the Senior MI & Planning Manager driving forward the Information Governance agenda within the Commercial and Contract Management Directorate (CCMD). The role will focus on ensuring that we manage data responsibly, meeting our obligations under the MoJ Data Protection policy and developing systems of control for the storage of electronic commercial records. The post holder will provide advice, guidance and support to CCMD in all aspects of data governance. Reporting to the Senior MI & Planning Manager, this is a national post with occasional travel.
Key Responsibilities
- Develop and implement an Information Governance Strategy for CCMD
- Establish and maintain an Information Asset Register
- Establish and own the Data Privacy Impact Assessment process
- Establish and own the Data Sharing process
- Ensure that data is managed and retained according to the applicable policies
- Review all storage repositories and form a recommendation for change to ensure information is stored and retained responsibly
- Integrate principles of Electronic Documents Records Management (EDRM) into Commercial systems, establishing structure and governance for commercial information assets
- Provide high quality Data Governance advice in a busy and challenging environment, working in close partnership with staff at all levels of CCMD
- Horizon scanning to anticipate upcoming strategic or legislative change and ensure that CCMD can continue to meet its data governance obligations
- Collate and analyse compliance statistics; highlighting issues, concerns and risks with recommendations for improvement
- Support the design and delivery of new initiatives designed to promote responsible data governance
- Establish and maintain relationships with internal and external stakeholders and teams, which includes membership of various Data Protection related Committees
- Become familiar with internal and external resources relating to data governance
- Analyse and understand performance relating to relevant KPIs and milestones
- Act as the first point of contact for data governance enquiries
- Undertake other tasks relating to data governance, and the broader Systems, Planning & MI Team
- Establish data stewardship across CCMD, driving continual improvement of data quality through data owners
- Working closely with Process Owners and Business Analysts to ensure there is a common understanding of data definitions and quality requirements
- Will potentially include line manager responsibilities
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
Person Specification
We are looking for an individual who understands data governance, is a self-starter, operates efficiently at pace and thrives in a challenging environment.
Knowledge, skills and abilities we are looking for:
- Extensive knowledge and experience of establishing a robust approach to data governance
- Extensive knowledge and experience of managing information assets in a policy driven environment
- The ability to develop and communicate a data governance strategy
- Experience in Electronic Document Record Management principles and the ability to deliver those
- Ability to think creatively, network and develop strong working relationships.
- Experienced at understanding, analysing and visualising data.
- Excellent written and verbal communication skills to suit a range of audiences including senior managers, and ability to address matters sensitively.
- Experience of developing and running engaging training sessions on the topic of data governance
- Ability to manage own workload, working accurately and efficiently to fixed deadlines with minimal supervision, and to prioritise a range of competing demands while maintaining attention to detail.
- A willingness to acquire and maintain up-to-date knowledge of legislation and policies in relation to data governance
- The ability to self-start and to identify the optimal pathway to deliver change, in an otherwise busy environment with competing priorities
Most importantly we are looking for someone with the right personal qualities – enthusiasm, energy, proactivity, prepared to work under their own initiative and to be flexible and adaptable in a fast-paced environment.
Application stage (Sifting)
An initial sift will be performed against the following elements:
- CV
- Statement of Suitability (Max 250 words)
Person specification
Behaviours
We'll assess you against these behaviours during the selection process:
- Changing and Improving
- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Delivering at Pace
Benefits
- Access to learning and development
- A working environment that supports a range of flexible working options to enhance your work life balance
- A working culture which encourages inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
- Annual Leave
- Public Holidays
- Season Ticket Advance
For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
Things you need to know
Selection process details
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : SSCL Recruitment Enquiries Team
- Email : Moj-recruitment-vetting-enquiries@gov.sscl.com
- Telephone : 0845 241 5359
Recruitment team
- Email : Moj-recruitment-vetting-enquiries@gov.sscl.com
Further information
