Finance Manager
Ministry of Defence
Apply before 11:55 pm on Friday 20th September 2024
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Finance
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About the job
Job summary
DIO’s finance function aims to provide best in class financial management, reporting and advice to a range of stakeholders across the MOD, ensuring value for money for the taxpayer in how the Department’s Infrastructure Portfolio is delivered.
DIO Finance operates a flexible working model whereby individuals may be required to transfer to another role. This may be in response to critical vacancies or for the individual’s personal development. These moves will not require a change to an individual’s duty station.
This position is advertised at 37 hours per week
Job description
Financial management of all areas of the retained DIO Accommodation delivery area budget of c£1.1Bn (RDEL and CDEL) covering Service Family Accommodation within the UK and the European Support Group. Management of key finance processes, including In-Year Management, the Annual Budgeting Cycle, assurance and approval of new commitments, ARAc returns and Audit queries. Management of IFRS16 for the Anningtons Lease and Bulk Lease Hires. The team are also responsible for managing Contributions In Lieu of Council Tax, SFA/SLA and sub-let income, Defence Accommodation Stores, Housing PFIs, the Afghan Relocations and Assistance Policy and the Modernised Accommodation Offer.
Providing insight to the Business, Finance Leadership Team, and wider Finance teams
Producing standardised reports/dashboards for monthly financial reviews and Annual Budget Cycle (ABC). The ABC is the current process by which the Department internally allocates the Defence Budget set by HM Treasury.
Screenings, along with supplementary information to the Finance Business Partner (FBP) and Finance Leadership Team (FLT) as appropriate.
Although team members may support specific Business area(s), all team members will be expected to be flexible and cover Business areas as required.
Routine requirements
Ensuring the integrity and accuracy of transactions on financial systems, with effective controls and checks in place.
Ensuring all required information is provided, outputs are accurate, timely and meet the expected standards for:
Month end activities, ensuring you and your team complete utilising the correct accounting entries and completed in compliance with relevant internal and wider government policy and a robust audit trail maintained.
Monitoring, and where appropriate approving invoices, engaging with commercial and suppliers when required to resolve issues.
Reviewing and undertaking the input of budget profiles into corporate reporting systems, forming the baseline for future progress measurement.
Corporate system input is consistently achieved for your business area(s) for all aspects of ABC and In-Year Management (IYM).
Engaging with the Business where evidence for manual accruals is insufficient and flagging issues, by exception, to the appropriate Finance Business Partner.
All misbookings are to be corrected at source, removing any need for future manual intervention. Engaging with Project and Commercial staff to resolve any issues and work towards a right first-time input.
Reviewing the Chart of Accounts, ensuring the structure remains current and consistent, verifying new requirements as legitimate.
Undertaking and managing the maintenance of corporate systems access for all Finance Staff.
Continuous improvement
Dedicating time to sharing best practice and ideas for refining standardised processes and procedures.
Seeking feedback on the services provided, and continuously strive to improve the service provision.
Supporting the solutions to issues highlighted during internal or external audit, ensuring that you understand the guidance provided to promote embedding the lesson(s) learnt.
Fulfilling your area of responsibility
Management of team members, motivating and coaching to enable effective delivery.
Supporting individual’s personal development and careers, ensuring you and the team make time to develop themselves and their peers.
Being open to challenge and new ideas, sharing of knowledge and experience, encouraging others through building a supportive team environment
Ensuring you and the team are getting the basics right at the first attempt.
Supporting development and embedding the use of standardised processes to deliver a consistent output to customers.
Working within set parameters, dealing with, and taking decisions on day-to-day issues.
Referring to senior staff or SMEs on matters of policy or novel, complex issues.
Person specification
Highly numerate with a record of success in a financial management role with excellent attention to detail and accuracy
Experience of leading a team with excellent people management skills with the ability to promote team cohesion, adapt to changes and improvements
Strong communicator, able to communicate at all levels and excellent presentation skills
Experience in leading and/or influencing organisational change
Ability to work flexible and adapt to changing priorities
Ability to develop collaborative relationships with a range of stakeholders and teams
Highly developed planning and organisational skills in a financial environment and experience of delivery and meeting tight deadlines.
Behaviours
We'll assess you against these behaviours during the selection process:
- Making Effective Decisions
- Delivering at Pace
- Leadership
- Communicating and Influencing
We only ask for evidence of these behaviours on your application form:
- Making Effective Decisions
- Delivering at Pace
Technical skills
We'll assess you against these technical skills during the selection process:
- Finance Functional Competence: In Year Financial Management - Practitioner Level
- Finance Functional Competence: Financial Planning - Practitioner Level
- Finance Functional Competence: Financial Governance - Practitioner Level
We only ask for evidence of these technical skills on your application form:
- Finance Functional Competence: In Year Financial Management - Practitioner Level
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
Things you need to know
Selection process details
Your suitability for the role will be assessed using the Success Profile elements that have been chosen for this campaign. Each element will be scored accordingly, and the successful candidate will be appointed on merit.
When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.
Applications will be sifted on all Success Profile elements, but in the event of a high number of applications, an initial sift will be conducted on the lead Behaviour: Delivering at Pace
In this instance the remaining elements will be tested at interview
At application you will be assessed against the following:
Behaviours:
- Making Effective Decisions
- Delivering at Pace
Experience:
- CV - Job History, Full Qualification details and Previous Skills & Experience
- Personal Statement - Detailing in no more than 250 words please explain your experience in: Excellent communication skills and experience of working with non-finance stakeholders to provide robust financial data, information and insight. Microsoft Applications – particularly Excel
Technical: Finance Competence Framework
- In Year Financial Management - Practitioner Level
At interview you will be assessed against the following:
Behaviours:
- Leadership
- Communicating and Influencing
Technical:
- Financial Planning - Practitioner Level
- Financial Governance - Practitioner Level
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.
The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : Paul Williams
- Email : paul.williams201@mod.gov.uk
Recruitment team
- Email : DBSCivPers-Resourcingteam3@mod.gov.uk
Further information
info@csc.gov.uk.
