Air - Ops Wing Security Control and Safety

Ministry of Defence

Apply before 11:55 pm on Friday 8th November 2024

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Details

Reference number

371683

Salary

£24,985

A Civil Service Pension with an employer contribution of 28.97%

Job grade

Administrative Officer

Contract type

Permanent

Business area

MOD - Air - 2 Flying Training School, RAF Syerston

Type of role

Administration / Corporate Support

Working pattern

Full-time

Location

RAF Syerston, Newark, NG23 5NN

About the job

Job summary

Working within the RAF Syerston Station Operations you will be responsible for the administration of a variety of functions essential in enabling the smooth delivery of the 2 FTS primary tasking. The role includes, but is not limited to; managing the control of entry into RAF Syerston using the CCTV system, support trainee course bookings which will include accommodation and transport requests and ensuring all the necessary course administration instructions are in place, relaying operational information to the airfield Duty Supervisor and other agencies for both routine and emergency situations, reporting of RAF Syerston work services and faults to the Regional Prime Contractor and monitoring progress until complete and to provide quality administrative support in the Operations Wing general office.

The role will also require a close working relationship with other agencies, mainly at RAF Cranwell and other internal colleagues across all levels of seniority.

A key requirement of the role is the ability to work independently and collaboratively to complete tasks to a high standard within specified timeframes.

This position is advertised at 37 hours per week.

Job description

Working in the RAF Syerston Station Operations General Office you will have the opportunity to:

Provide high quality and timely administrative support to the 2 FTS Operations Wing and RAF Central Gliding School.
Manage the control of entry into RAF Syerston using the CCTV system. This will also include maintaining a list of expected visitors in consultation with all sections on site, directing visitors to the relevant point of contact, as well as being the first point of contact for the station generally. Report any unauthorised personnel entering RAF Syerston to the Base Security Officer.
Issuing permanent/temporary personal and vehicle passes to station staff and station visitors.
Assist the course programmers with course bookings for the RAF Central Gliding School trainees. This will include actioning accommodation requests, travel arrangements and daily transport tasking between RAF Syerston and RAF Cranwell.
Relay pertinent operational information to the airfield Duty Supervisor and other agencies for both routine and emergency situations.
Compilation of end of course reports and documentation for the course trainees and production of course certificates if required. This will also include database entry and updating when required.
Collation and reporting of all RAF Syerston faults to the Regional Prime Contractor for Work Services. Ensuring all faults are logged and monitored to a successful conclusion which will involve liaising with Defence Infrastructure and contractors as required.
Ordering all of the 2 FTS stationary requirements.
The compilation and submission of Flight Ration paperwork and ordering requests.

Person specification

Responsibilities:

Essential Criteria

Strong administration and business support experience.
Attention to detail and accurate implementation of processes and procedures.
Excellent written and verbal communication skills.
Proven experience of taking ownership for own work and being proactive and self-leading in successfully delivering quality outcomes.
Ability to prioritise tasks and manage time effectively to deliver outcomes in a timely manner.
Proficient in Microsoft Office packages.

Licences:

Full UK Driving licence desirable but not essential.

Behaviours

We'll assess you against these behaviours during the selection process:

Leadership
Managing a Quality Service
Working Together
Communicating and Influencing

Benefits

Alongside your salary of £24,985, Ministry of Defence contributes £7,238 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Learning and development tailored to your role
An environment with flexible working options
A culture encouraging inclusion and diversity
A Civil Service pension with an employer contribution of 28.97%

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.

Online application followed by sift and formal face-to-face interview.

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.

At Sift and Interview, you will be assessed against the following Success Profiles Behaviours:

Leadership
Managing a Quality Service
Working Together
Communicating and Influencing

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

UK nationals
nationals of the Republic of Ireland
nationals of Commonwealth countries who have the right to work in the UK
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

Name : Squadron Leader Mark Williams
Email : mark.williams820@mod.gov.uk
Telephone : 01400 264523

Recruitment team

Email : DBSCivPers-Resourcingteam3@mod.gov.uk

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: , Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email:
info@csc.gov.uk.