Finance Assistant - FTC

Security Industry Authority

Apply before 11:55 pm on Monday 28th October 2024

 
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Details

Reference number

336660

Salary

£26,450 - £29,000
The SIA's policy is that for all new starters are expected to start at the bottom of the grade.
A Civil Service Pension with an employer contribution of 28.97%

Job grade

Administrative Officer
H

Contract type

Fixed term

Length of employment

2 Years Fixed Term Contract

Business area

SIA - Finance and Procurement

Type of role

Finance

Working pattern

Full-time

Number of jobs available

1

Contents

Office (with hybrid working)

Job summary

What are we looking for? 

Are you an organised and detail-oriented professional looking for an opportunity to contribute to a dynamic finance department? We are seeking a talented individual to provide efficient administrative support that ensures the smooth operation of our team. In this role, you will manage routine finance functions, handle business unit KPI and DPI schedules, and assist the Senior Finance Business Partner in budgeting and forecasting efforts.

As our Administrative Support Specialist, you will play a vital role in maintaining our purchase to pay system while offering training to new users and providing general administrative support. We are looking for someone with exceptional communication skills, strong proficiency in MS Office, and a high level of numeracy and literacy. Your attention to detail, ability to work under pressure, and collaborative spirit will be essential to our success.


About the Role 

This role also involves maintaining our purchase to pay system, providing training to new users, and offering general administrative support. We are looking for someone with excellent communication skills, strong MS Office proficiency, and high levels of numeracy and literacy. Attention to detail and the ability to work under pressure are essential, as is the ability to work effectively as part of a team. If you have a keen eye for detail, excellent interpersonal skills, and a willingness to tackle challenges head-on, we want to hear from you. 

Job description

What you will be doing

  • Develop and maintain business unit tasks, project and resourcing plans. 
  • Team diary management, arranging meetings, minute taking of team meetings, recording and progressing actions. 
  • Routine finance functions including taking payments, weekly review of staff expenses, getting invoices approved and released in to the accounting system (SUN Accounts). 
  • Maintenance of business unit’s KPI and DPI schedules and ensuring that Primary Performance target is met. 
  • Support the Senior Finance Business Partner with the production of the annual budget and the quarterly forecasts. 
  • Assist with the distribution of the monthly management accounts to the Heads of all business units. 
  • Lead on the maintenance of the purchase to pay system, ensuring the workflows match delegations, providing reports where relevant and training new users. 
  • Admin support to the Procurement Business Partners 
  • General administrative support 
  • Undertake any other reasonable duties as requested from time to time, within the job-holder’s capabilities. 

 

Person specification

Essential:

Please find a list of essential skills listed below further details can be found on in the job description attached 

  • Excellent communication skills
  • Good levels of experience on MS Office particularly Word and Excel
  • High levels of numeracy and literacy
  • Excellent interpersonal skills.
  • Has a keen attention to detail and accurate keyboard skills
  • Ability to multi-task and communicate effectively with both internal and external customers – working under pressure at times.
  • Ability to work as part of a team and to be resourceful in tackling challenges.

 

Alongside your salary of £26,450, Security Industry Authority contributes £7,662 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
  • A welcoming and innovative work environment.
  • Continued support and development opportunities.
  • Access to training for attainment of recognised qualifications.
  • Flexible working arrangements.
  • Annual leave entitlement will be 27.5 days, rising by one additional day for every two years of service up to a maximum of 32.5 days.
  • A variety of discounts including Gymflex,
  • Civil Service Pension Scheme – Employee contribution between 4.60% and 7.35% and Employer contribution between 26.60% and 30.30%

Selection process details

If you would like to apply for this role, please fill out the details on our ATS Profile builder and provide no more than 500 words in the "Personal Summary" section of the portal outlining why you would be an ideal candidate for this role.

Please highlight your relevant skills, experience, and achievements that align with the essential job requirements. To help us get a better understanding of your experience, we ask that you provide as much information as possible about your previous work experience and achievements. Please take a few minutes to fill out the career history section on our portal.

  • Interviews will be competency based
  • The interview will be held via Microsoft Teams 
  • If shortlisted, Interviews will be held the week commencing 12th February 2024 
  • Start dates will be determined based on security clearance checks, and the successful candidate’s notice period. 


Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Medical

Successful candidates will be expected to have a medical.

Nationality requirements

This job is broadly open to the following groups:

  • UK nationals
  • nationals of the Republic of Ireland
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
  • individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
  • Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)

Working for the Civil Service

Please note this Post is NOT regulated by the Civil Service Commission.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

  • Name : Recruitment Team
  • Email : recruitment@sia.gov.uk

Recruitment team

  • Email : recruitment@sia.gov.uk

Further information

Complaints should be submitted to the Contact Us page on SIA website. If, after investigation by the SIA, the complainant remains dissatisfied, they may bring their complaint to the Civil Service Commission.

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