Defence Business Services - DBS Estates South Health Safety & Environmental Protection Advisor
Ministry of Defence
Apply before 11:55 pm on Monday 18th November 2024
Details
Reference number
Salary
Job grade
Contract type
Business area
Type of role
Working pattern
Number of jobs available
Contents
Location
Stoke Gifford
Bristol
South West
About the job
Job summary
Would you like to be at the heart of an outstanding organisation driving forward the development and assurance of health, safety and environmental protection within Defence Business Services?
Do you have the passion and dedication to be part of an organisation at the forefront of supporting the Ministry of Defence to ensure that our teams operate safely and protect the environment?
The Role
We have an exciting opportunity for you to join our organisation as the lead Health Safety and Environmental Protection advisor for the Defence Business Services (DBS) southern-flagship site at Abbey Wood North in Bristol and for our lodger office within Imjin Barracks in Gloucester. We need someone who can connect with confidence, enjoys collaborating, with a good eye for detail. Ideally you will understand how safety and environmental considerations' impact on office-based activities, however specific HS&EP qualifications are not required because full training will be given.
The role is based at MOD Abbey Wood North in Bristol, however regular travel to the Medal Office in Gloucester is required, along with occasional travel to other southern DBS. Some locations are remote and public transport is not available, therefore a full driving licence is essential.
This highly rewarding role offers the opportunity to work as part of a diverse and multi-skilled section of the MOD.
The Organisation
Defence Business Services (DBS) is one of the largest shared service organisations in Europe that provides a wide range of corporate services, to over 1.2 million end users, including serving and past military and families, as well as MoD civil servants and industry. DBS delivers large scale administration and smaller specialist services to enable the wider MOD to focus on its core aims, maintaining the UK’s Defence and Security.
- Our Vision - To support UK defence customers with outstanding service every time.
- Our Mission - Together we will proudly support Defence, continuously improving and delivering flexible, timely, sustainable and value for money services that underpin the whole force and enhance operational capability.
DBS is committed to creating a great place to work for all our colleagues. We are building an inclusive culture and respectful environment that reflects the diversity of the society.
We want to maximise the potential of everyone who works for us through opportunities to develop your skills and experience. We also offer a range of flexible working patterns and support to make a fulfilling career accessible too.
Job description
As the Estates Health Safety and Environmental Protection (HS&EP) Adviser for DBS South, you will have the opportunity to develop the role to deliver all aspects of HS&EP for MoD Abbey Wood North and our presence at Imjin Barracks in Gloucester, as well as providing advice and guidance to other DBS southern sites. The role includes conducting assurance checks known as 1st Line of Defence (1LoD) to ensure our sites are complying with all our legal and MOD HS&EP responsibilities
This is a high-profile role and your duties will encompass:-
- Leading and monitoring HS&EP working procedures to ensure compliance, and producing site HS&EP policy and environmental management system. Conducting assurance checks (1LoD), developing post-audit action plans and monitoring progress of achieving goals.
- Providing HS&EP advice to staff and visitors, conducting site HS&EP briefings for new staff and contractors. Overseeing maintenance of site first aid facilities, fire equipment, and evacuation equipment. Providing guidance in relation to Disability Discrimination Act-compliant facilities, including ‘access to work’ and personal emergency evacuation plans. Promoting a HS&EP culture across our sites, and arranging HS&EP awareness campaigns, and safety days. Facilitate first aid and fire warden training.
- Coordinating site Fire, Bomb and Emergency procedures including tests and exercises, and contributing to the business continuity plans. Conducting ‘lessons learned’ reviews post-exercise to improve future performance.
- Inspecting site physical security provisions and processes, promoting security awareness among all site staff, and acting as the lead facilitator during security exercises.
- Undertaking site-wide hazard surveys and resulting risk assessments (RA), for example Fire, Spills and environmental. Develop and implement action plans to mitigate risks. Ensuring the annual reviews are completed and RA updated.
- Monitoring accident, incident and near miss data to identify trends, and report as appropriate. Collating and analysing HS&EP data, using this to produce site performance reports and statistics to show progress against targets and objectives from the over-arching action plans. Reporting findings to the Accountable Person (AP) for the sites, and leading the production of the annual site HS&EP reports.
- Promoting, monitoring and measure performance against site initiatives, objectives and targets for reducing waste, recycling, energy and water saving. (Per site DBS Environmental Action Plan).
- Reviewing and updating agreements between the AP and non-DBS lodgers on our sites. Monitoring and facilitating site HS&EP arrangements, providing advice and guidance
Some of the locations in our Southern region where you will provide guidance, carry out risk assessments and conduct assurance activities are remote and inaccessible by public transport means, therefore a full driving licence is essential.
This job role may be suitable for hybrid working, which is an informal, non-contractual and voluntary arrangement, blending a balance of attendance in the workplace (your permanent duty station) and working from home as a personal choice, with management approval and to meet business needs. MOD has an expectation that on average, a minimum of 60% of your working time will be spent on a MOD site. If you are successful, your permanent duty station and any opportunities for hybrid working will be discussed with you prior to you taking up your post.
We’ll also ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request further information.
Person specification
The successful individual will be:-
- Highly organised, with demonstrable communication and IT skills. The role requires initiative, management of priorities and balancing a busy workload to adapt to changing demands;
- Have strong interpersonal skills and relationship management skills with the ability to work flexibly in order to meet stretching deadlines;
- Be an excellent verbal and written communicator;
- Able to work independently and as part of a wider team;
- Have the ability to interact and engage confidently with a range of stakeholders across Defence.
Experience with a HS&EP role is desirable but not essential as full training will be given.
Essential Experience - demonstrable experience of utilising the full suite of Microsoft Office applications
Desirable Experience - Experience of carrying out risk assessments and assurance activities
Essential Qualifications - Full UK Driving Licence - car or motorcycle
Licences
Behaviours
We'll assess you against these behaviours during the selection process:
- Managing a Quality Service
- Communicating and Influencing
- Working Together
- Changing and Improving
We only ask for evidence of these behaviours on your application form:
- Managing a Quality Service
- Communicating and Influencing
- Working Together
Benefits
- Learning and development tailored to your role
- An environment with flexible working options including a flexi-time scheme
- A culture encouraging inclusion and diversity
- Highly competitive Civil Service pension with an average employer contribution of 28.97%
- Alternative working practices such as hybrid working
- 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
- Ability to roll over up to 10 days annual leave per year
- In addition to 8 public holidays per year you will also receive leave for HM The King’s birthday
- Enhanced parental and adoption leave
- Minimum of 15 days Special Leave in a rolling 12-month period for volunteer military or emergency service reserve commitments
- Special paid leave for volunteering up to 6 days per year
- Employee Assistance Programme to support your wellbeing – a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
- On-site gymnasium (for a small monthly fee for membership of Civil Service Sports Club)
- Loan to purchase a Bicycle (Advance on Salary)
- Defence Sports & Recreational Association (DSRA)
- Access to Defence Discount Service & Blue Light Discount
Allowances
The post does not offer relocation expenses.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
This position is advertised at 37 hours per week.
Things you need to know
Selection process details
When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.
Please ensure that at the application and interview stages of the campaign you review the Success Profiles Framework to assist you in the demonstration of your skills and experience.
Your suitability for the role will be assessed using the Success Profile elements that have been chosen for this campaign. Each element will be scored accordingly, and the successful candidate will be appointed on merit.
Applications will be sifted on all Success Profile elements, but in the event of a high number of applications, an initial sift will be conducted on your
Primary: Behaviour - Managing a Quality Service, Secondary: Experience - Personal statement. In this instance the remaining elements will be tested at interview.
At application stage you will be assessed against the following:
- Experience - CV - this has been asked for to show your employment history, as well as your previous skills and experience, however it will not be scored. Candidates who are selected for interview will be asked questions about experience during the interview.
- Experience - Personal statement - Within your personal statement please include details of how you meet the aspects of the person specification for the role.
- Behaviour - Managing a Quality Service
- Behaviour - Communicating and Influencing
- Behaviour - Working Together
Please use the ‘STAR’ technique when writing your examples to enable you to provide a meaningful and complete example for assessment. For those not familiar with STAR, it is an acronym that stands for:
• Situation
• Task
• Action
• Result.
It is suggested that you make full use of the 250 word-allowance available, ensuring you provide full details of your own actions and how you have fully demonstrated all aspects of the Behaviour at the level of the role applied for. As a guide, approximately 70% of the word-allowance should be used to describe your actions.
At interview you will be assessed against the following:
- Experience - Personal Statement
- Behaviour - Managing a Quality Service
- Behaviour - Communicating and Influencing
- Behaviour - Working Together
- Behaviour - Changing and Improving
In the rare case where individuals have exact matching scores, the order of merit will be determined based on the behaviour scores at interview in the following order:
- Behaviour - Managing a Quality Service
- Behaviour - Making Effective Decisions
- Behaviour - Communicating and Influencing
- Behaviour - Changing and Improving
If candidate scores are still exact, the merit order will then be determined on the sift score in the below order or priority:
- - Behaviour - Managing a Quality Service
- - Behaviour - Communicating and Influencing
- - Behaviour - Working Together
- - Experience - CV
- - Experience - Personal statement
When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.
Candidates who meet the requirements for the position but are unsuccessful on this occasion will be placed on a Reserve list and may be offered a similar position at the same or a lower grade should one become available within the next 12 months.
Application sifting to take place mid-late November.
Interviews are currently taking place via Face to Face and will be conducted early December.
A minimum of 2 full working days’ notice will be provided for interviews. We endeavour to stick to these dates, but these are subject to change around business needs. The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBS-EnhancedRecruitmentTeam@mod.gov.uk
MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical.
The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn.
To assist with your application please find attached -
DBS Candidate Information Guide - Working for Defence Business Services - GOV.UK (www.gov.uk)
https://www.gov.uk/government/publications/finance-and-corporate-services
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : MEL POOLTON
- Email : mel.poolton100@mod.gov.uk
Recruitment team
- Email : DBS-EnhancedRecruitmentTeam@mod.gov.uk
Further information
