Security Cell Reception
Ministry of Defence
Apply before 11:55 pm on Monday 23rd September 2024
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About the job
Job summary
The Security Cell Reception Administration Officer is pivotal to the control of entry to the Establishment. The requirement to assist the Garrison Security Cell with administrative support enabling reception access control to function effectively. Clerical work, communication, management of events and a use of IT will be key to supporting the organisation.
Management of the organisation's activities and events on behalf of the line manager is required daily to support the garrison.
This position is advertised at 37 hours per week working on a staggered shift pattern which usually means working 1 weekend per month.
Strategic Command is going through a significant transformation programme which aims to improve the way the Command conducts its business and delivers for Defence and the nation. As a consequence of this, all posts within Strategic Command Headquarters and in time the wider organisation, are/will be subject to review and potential changes as we continuously improve across the period of the transformation programme. These changes may be minor or could be more substantive and will generate new opportunities. Throughout, the Command’s transformation programme is committed to following the MOD’s framework on managing and supporting people through the change process and places an emphasis on early and open consultation and engagement with the Command’s personnel and Trade Unions.
Job description
The Security Cell Reception Administration Officer will:
- Handle a range of routine activities that support the access control system.
- Co-ordinate any maintenance requirements.
- Work to timelines, communicate verbally, email, in writing, on the telephone and face to face.
- Maintain communication with all departments within the Establishment and external agencies as the need arises.
- Process clearance applications.
- Administer the SharePoint pages applicable to the department, liaising with the information managers and service operations as required.
- Assist in decision making.
- Demonstrate effective verbal and written communication and presentation skills to their colleagues.
- Work in a flexible and dynamic manner to deliver at the required business pace.
- To provide administrative support to the OC and department.
- Complete tasks as directed by the Garrison Security Officer, including working from a separate remote location outside the Establishment.
Person specification
- Ability to work well with others in an encouraging and constructive way.
- Excellent presentation and communication skills, both verbal and written.
- Strong organisational skills.
- Excellent IT skills, including word-processing, PowerPoint, and spreadsheets.
- Ability to use web packages, or willingness to learn.
- Ability to prioritise, work under pressure and to meet strict deadlines.
Behaviours
We'll assess you against these behaviours during the selection process:
- Making Effective Decisions
- Working Together
- Leadership
Benefits
- Learning and development tailored to your role
- A culture encouraging inclusion and diversity
- A Civil Service pension
- An attractive leave package, starting at 25 days per year, increasing by 1 day per year up to a maximum of 30 days and an additional 9 Bank/Public holidays
- On-site parking, cafeteria and sports facilities
- This vacancy attracts a Shift Allowance of 12.5%.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment by 31st December 2022. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Expenses incurred for travel to interviews will not be reimbursed.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
Things you need to know
Selection process details
Candidates will be required to provide a statement of suitability.(500 words)
Candidates will be assessed against the following Behaviours during the Selection Process-
Making Effective Decisions(Application and Interview)
Working Together(Application and Interview)
Leadership(Application)
A sift will be conducted within 5 days of the closing date and those making it through the sift will be invited to attend an interview.
When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.
The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
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Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : Civilian Workforce Adviser
- Email : RECRUITING-GROUP-MAILBOX-HFD@mod.gov.uk
Recruitment team
- Email : DBSCivPers-Resourcingteam3@mod.gov.uk
Further information
info@csc.gov.uk.
