No10 Diary Manager
Cabinet Office
Apply before 11:55 pm on Tuesday 12th November 2024
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Secretarial
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About the job
Job summary
Job description
This is a high-profile, demanding role at the heart of Government. You core role will be to provide first-class support service to the Prime Minister’s senior team. This includes, but is not limited to: diary management, inbox management, managing papers and daypacks.
You will join a high-performing, friendly and supportive team. For the right candidate, there is opportunity to take on additional responsibilities – for example providing some private office support, contribute to corporate activity and making No10 the best possible place to work.
The responsibilities of the role can flex based on requirements. The ideal candidate for this role is a proactive self-starter, capable of thinking ahead and using their initiative to solve problems before they arise.
Non-comprehensive list of responsibilities below:
- Direct support to PM’s most senior advisers including; diary management, inbox management and daily briefing packs.
- Contributing wider private office teams, standing in for private secretaries where needed.
- Forward planning of office cover, identifying and mitigating any challenges early.
- Co-ordinating team meetings, taking a minute and ensuring actions are recorded and taken forward as appropriate.
- Managing and updating the team business continuity plan as required.
- Keeping team documentation and records up to date and filed appropriately.
- Adhoc support on PM external and internal events where required.
- Supporting travel and logistics managers with visa applications and other tasks.
- Deal with enquiries from guests invited to Downing Street events.
- Portfolios can flex depending on business priorities, you must be able to manage in ambiguity, demonstrating personal resilience.
- The post holder will be organised, efficient and a team player.
Person specification
Essential Skills & Experience;
- Proficient at using Microsoft Office, Microsoft Teams, One Note and Outlook 365
- Organised and diligent.
- Showing grip and attention to detail.
- Flexible and adaptable, able to change priorities.
- Demonstrate judgement and analytical skills.
- Good communications (written and oral).
- Team worker, able to build relationships.
- Show ownership and responsibility.
- Look for options to innovate and improve systems.
- Proactive in identifying and mitigating risks
- Ability to build trust quickly and use discretion to protect sensitive information.
- Flexible and adaptable to work on a rota system should that be necessary
Additional information:
A minimum 60% of your working time should be spent at your principal workplace. Although requirements to attend other locations for official business will also count towards this level of attendance.
Behaviours
We'll assess you against these behaviours during the selection process:
- Making Effective Decisions
- Managing a Quality Service
- Delivering at Pace
- Working Together
We only ask for evidence of these behaviours on your application form:
- Making Effective Decisions
- Managing a Quality Service
Benefits
- Learning and development tailored to your role.
- An environment with flexible working options.
- A culture encouraging inclusion and diversity.
- A Civil Service Pension which provides an attractive pension, benefits for dependants and employer contributions of 28.97%.
- A minimum of 25 days of paid annual leave, increasing by one day per year up to a maximum of 30.
Things you need to know
Selection process details
Application process
Please include a CV and use the Personal Statement 250 words max to explain how your skills and experience make you a suitable candidate for the role.
We also request 2 Behaviour statements as part of your application. The behaviours that will be assessed at application are the following:
- Making Effective Decisions
- Managing a Quality Service
Selection process
Applications will be assessed using the Experience and Behaviours element of the success profiles framework. If you are successful at sift stage, you will be invited to Interview which will consist of a behaviour and strengths based interview.
Expected timeline (subject to change)
Expected sift date – Early November
Expected interview date/s – Late Nov/early Dec
Interview location - Your interview will either be conducted face to face or by video. You will be notified of the location if you are selected for interview.
Reasonable Adjustment
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
Contact Government Recruitment Service via cabinetofficerecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.
Complete the ‘Assistance required’ section in the ‘Additional requirements’ page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.
If successful and transferring from another Government Department a criminal record check may be carried out.
Further information
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'contact point for applicants' section.
Please note that this role requires SC clearance, which would normally need 5 years’ UK residency in the past 5 years. This is not an absolute requirement, but supplementary checks may be needed where individuals have not lived in the UK for that period. This may mean your security clearance (and therefore your appointment) will take longer or, in some cases, not be possible.
Please note terms and conditions are attached. Please take time to read the document to determine how these may affect you.
Any move to Cabinet Office from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk
A reserve list will be held for a period of 12 months, from which further appointments can be made.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf.
However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.
For further information on National Security Vetting please visit the following page https://www.gov.uk/government/publications/demystifying-vetting
New entrants are expected to join on the minimum of the pay band.
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
This role is full time only. Applicants who wish to work an alternative pattern are welcome to apply however your preferred working pattern may not be available and you should discuss this with the vacancy holder before applying.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : No10 Recruitment
- Email : No10Recruitment@no10.gov.uk
Recruitment team
- Email : cabinetofficerecruitment.grs@cabinetoffice.gov.uk
Further information
If you are not satisfied with the response you receive, then you can contact the Civil Service Commission at info@csc.gov.uk. For further information on the Recruitment Principles. and bringing a complaint to the Civil Service Commission, please visit their website at: https://civilservicecommission.independent.gov.uk.
