Assistant Business Manager

UK Health Security Agency

Apply before 2:10 pm on Monday 28th October 2024

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Details

Reference number

373952

Salary

£38,724 - £44,393

A Civil Service Pension with an employer contribution of 28.97%

Job grade

Senior Executive Officer

Contract type

Permanent

Business area

Science

Type of role

Administration / Corporate Support

Working pattern

Flexible working, Full-time, Job share, Part-time

Location

This role is being offered as office working based at Bristol (Southmead Hospital)

About the job

Job summary

The Public Health Laboratory at Bristol is formed from a collaboration between the UK Health Security Agency and North Bristol NHS Trust (Severn Pathology). This is a busy and forward-looking laboratory that receives in excess of 1.3 million specimens a year from a large number of clinical specialties located within Bristol and Bath hospital trusts, and beyond, which contribute to an interesting and varied workload. The laboratory is located within North Bristol NHS Trust and is a new, modern and fully automated laboratory incorporating state of the art equipment. It lies within easy reach of the city of Bath and surrounding villages. We have close links with our host Trusts as well as both Universities in Bristol and the proximity of the motorway network makes an ideal base for travel to London, the Midlands, Wales and the coastal resorts of the Southwest.

The UKHSA/NBT collaboration employs approximately 250 staff performing a range of diagnostic, public health and research activities, including high containment level work.

We are looking for a proactive individual who can demonstrate professionalism and effective business management and communication skills; as well as the ability to work flexibly and efficiently in a demanding environment. Candidates should be educated to degree level in relevant subjects or equivalent level qualification or should have significant experience of working at a similar level.

Job description

The post holder will provide business analysis support and expertise to the UKHSA Regional Public Health Laboratories and ensure business operations and diagnostic outputs within the Specialist Microbiology Services network are monitored and reviewed in order to ensure cost, quality criteria, internal and external customer requirements are met at all times. This is a site based role with occasional requirements to travel nationally for face to face meetings for example at Colindale London.

Your key responsibilities will include:

Provide support on contract and agreement matters, business operations and diagnostic output monitoring to the laboratory management team and members of the divisional office.
Ensure Specialist Microbiology Services Network Managers and Laboratory Management receive appropriate contract management, business operations and diagnostic output monitoring support; this involves working closely with the Microbiology Network Managers and Laboratory Management Teams in the provision of appropriate information.
To support the production of contracts, activity reports, diagnostic outputs and business reporting and support the maintenance of a monitoring systems and agreements databases.
Support ensuring those NHS contracts and reports submitted for review are compatible with the standard NHS contract clauses and strategic objectives and highlight issues including financial, safety and quality impacts.
Provide information and support to the SMS Operations lead on all aspects of activity data including data collection and validation relating to regular outputs such as the regional activity indicators, and monitoring and analysis of such data.
Assist the Head of Operations in the establishment and maintenance of robust systems and processes for administration, risk management and business support across the division.
Assist the Head of Operations lead in undertaking any necessary analysis of financial and management information in accordance with corporate policies and procedures.
Comment on, propose changes and support in the implementation of policies and procedures used by the laboratory (in relation to Business Management).
Support for the monthly invoicing of NHS contracted work for NHS customers.
Respond to internal and external customer inquiries/ problems regarding invoicing.
To keep up to date on developments within UKHSA and to identify and assess and inform the Specialist Microbiology Services Network Managers and the SMS Operations lead about developments in the NHS and Public Health Community.
Assist in the development of business cases submitted to the SMS Divisional Office.
Provide general administrative and financial support to the Laboratory Office.
Attend key operational meetings.
Any other tasks commensurate with the grading and duties of this post.
Provide the development of business intelligence to monitor Laboratory activity

Person specification

You will be assessed on the below 10 essential criteria, which have been selected from the Job Description

Essential criteria:

Experience of managing and motivating a team
Must be able to prioritise own work effectively and be able to direct activities of others.
Strong computer literacy including the development and use of spreadsheet applications, databases and word-processing.
Good communication skills to people at all levels either on a one-to-one basis or to groups
Good written communication skills e.g. ability to draft policy/procedure documents, write reports/presentations and business cases.
Dealing with documents and correspondence of a confidential and/or sensitive matter.
Good organisational skills and systematic approach to working.
Sound analytical skills and good judgment when providing opinion or advice to others.
Strategic thinking – ability to anticipate and resolve problems before they arise.
An understanding of and commitment to equality of opportunity and good working relationships, both in terms of day-to-day working practices, but also in relation to management systems

Benefits

Alongside your salary of £38,724, UK Health Security Agency contributes £11,218 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Learning and development tailored to your role
An environment with flexible working options
A culture encouraging inclusion and diversity
A Civil Service pension with an employer contribution of 28.97%

Things you need to know

Selection process details

Selection Process Details:

This vacancy is using Success Profiles and will assess your Behaviours and Experience

Stage 1: Application & Sift

Success profiles

You will be required to complete an application form. You will be assessed on the above listed essential criteria, and this will be in the form of a:

Application form (‘Employer/ Activity history’ section on the application)

1250 word Statement of Suitability.

This should outline how your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria.

The Application form and Statement of Suitability will be marked together, and you must to to move forward to interview.

Please do not exceed 1250 words. We will not consider any words over and above this number.

Feedback will not be provided at this stage.

Stage 2: Interview (success profiles)

You will be invited to a (single) face to face interview. In some special circumstances where candidates cannot attend a face to face interview, a remote interview can take place.

Behaviours will be tested at interview.

The Behaviours tested during the interview stage will be:

Working Together
Delivering at Pace
Making effective decisions
Changing and Improving

Interviews will be held week commencing TBC. Please note, these dates are subject to change.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Eligibility Criteria

Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).  

Security Clearance Level Requirement  

Successful candidates will require Basic Personnel Security Standard (BPSS) as a minimum with willingness and capability to work towards Counter Terrorism Check (CTC)

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

UK nationals
nationals of the Republic of Ireland
nationals of Commonwealth countries who have the right to work in the UK
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information