Director Resources Senior Leadership Team Personal Assistant

Ministry of Defence

Apply before 11:55 pm on Monday 18th November 2024

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Details

Reference number

374914

Salary

£24,985

£2000 pa (pro rata) recruitment and retention allowance, payable to staff located at RAF High Wycombe

A Civil Service Pension with an employer contribution of 28.97%

Job grade

Administrative Officer

Contract type

Permanent

Business area

MOD - Air - HQ Air Command, Director Resources (DRes)

Type of role

Administration / Corporate Support

Working pattern

Flexible working, Full-time, Job share, Part-time

Location

Air Command, Walters Ash, High Wycombe

About the job

Job summary

The Director Resources Senior Leadership Team (SLT) Personal Assistant will work as part of a team to provide the Senior Civil Servants (SCS1/2), Head of Commercial, Head of Finance, and the Director of Resources at HQ Air Command with effective Outer Office support, enabling them to deliver cohesive high-quality management and leadership in support of the delivery of Air Command's outputs.

This role is within a fast paced environment, you will need to be able to adapt, think quickly and prioritise your work. All activity will require a great deal of confidentiality and discretion. The role requires a relationship of trust with and support to the principal.

This role is suitable for hybrid working. Job holders may work from home or another MOD site, with regular attendance at High Wycombe as required based on individual, team and business needs.

The MOD offers support and development in your career, including apprenticeships, that you can undertake as part of this role. An apprenticeship is a combined package of work and training allowing you to gain professional knowledge, practical experience and wider skills required for this job and your future career.

Successful candidates can discuss their development options with their manager when in post.

This position is advertised at 37 hours per week.

Job description

You will be responsible for the following (this list is not limited):

Diary Management for 2 x SCS 1 and when necessary, an SCS 2.
Travel, Information and general day to day support of the principals.
Issuing correspondence internally and externally and preparing briefing material.
Cascading information to the business area’s.
Generating good working relationships with the other Outer Offices within Air Command and liaising with them as required.
Supporting the senior leadership teams during meetings and ensuring a smooth flow of information across the area of responsibility.
Have good working relationships with the Business areas within the Direct Resources area of responsibility.
Attend team meetings and take notes as required.

Person specification

The candidate should be able to demonstrate:

Good time management and be able to prioritise workload.
Knowledge and experience of using Microsoft 365 and its applications.
Adaptability to change and urgent requests.
Working with others and as a team.

Behaviours

We'll assess you against these behaviours during the selection process:

Making Effective Decisions
Managing a Quality Service
Communicating and Influencing
Delivering at Pace

We only ask for evidence of these behaviours on your application form:

Making Effective Decisions
Managing a Quality Service

Benefits

Alongside your salary of £24,985, Ministry of Defence contributes £7,238 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Benefits include, but are not limited to:

Flexible working
Training and personal development opportunities
A culture encouraging inclusion and diversity
25 days paid annual leave rising to 30 days on completion of 5 years’ service
In addition to 8 public holidays per year you will also receive leave for HM The King’s birthday
A highly competitive Civil Service pension with an average employer contribution of 28.97%
Enhanced maternity, paternity and adoption leave
Subsidised membership to a fitness suite and lunchtime/evening Military led fitness classes
Café and shop on site

Where business needs allow, some roles may be suitable for a combination of office and home-based working.  This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Please present your evidence using the S.T.A.R. format (Situation, Task, Action, Result)

Applicants are strongly advised to ensure that their submission uses the STAR format and demonstrates the behaviours detailed at AO level in the Civil Service Success Profiles – Civil Service Behaviours booklet.   Comprehensive coverage on Success Profiles can be found at: https://www.gov.uk/government/publications/success-profiles 

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.

A 250 word statement of suitability and CV will be required for this position; this cannot be uploaded to the advert. You will submit using the CV template provided on the CS Jobs dashboard, detailing job history, full qualifications, previous experience and skills.

At sift you will be assessed against the following Success Profile Behaviours/Experience:

Making Effective Decisions
Managing a Quality Service
CV
Personal Statement

We'll assess you against these behaviours if selected for interview:

Communicating and Influencing
Delivering at Pace

Part-time or Job-share will only be considered provided full time hours can be covered.

A reserve list may be held for a period of 12 months from which further appointments can be made.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

UK nationals
nationals of the Republic of Ireland
nationals of Commonwealth countries who have the right to work in the UK
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

Name : Kaye Noble
Email : Kaye.noble106@mod.gov.uk

Recruitment team

Email : DBSCivPers-ResourcingTeam3@mod.gov.uk

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: , Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email:
info@csc.gov.uk.