Assistant Business Manager

UK Health Security Agency

Apply before 11:55 pm on Wednesday 20th November 2024

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Details

Reference number

377099

Salary

£40,661 - £46,613

per annum, pro rata

A Civil Service Pension with an employer contribution of 28.97%

Job grade

Senior Executive Officer

Contract type

Permanent

Type of role

Business Management and Improvement

Working pattern

Flexible working, Full-time, Job share, Part-time

Location

Manchester

About the job

Job summary

We are looking for a proactive individual who can demonstrate professionalism and effective business management and communication skills; as well as the ability to work flexibly and efficiently in a demanding environment. Candidates should be educated to degree level in relevant subjects or equivalent level qualification or should have significant experience of working at a similar level. This is a site-based role with occasional requirements to travel nationally for face to face meetings for example at Colindale London.

The post holder will provide business analysis support and expertise to the UKHSA Regional Public Health Laboratories and ensure business operations and diagnostic outputs within the Specialist Microbiology Services network are monitored and reviewed in order to ensure cost, quality criteria, internal and external customer requirements are met at all times.

Job description

Your key responsibilities will include:

Provide support on contract and agreement matters, business operations and diagnostic output monitoring to the laboratory management team and members of the divisional office.
Ensure Specialist Microbiology Services Network Managers and Laboratory Management receive appropriate contract management, business operations and diagnostic output monitoring support; this involves working closely with the Microbiology Network Managers and Laboratory Management Teams in the provision of appropriate information.
Support ensuring those NHS contracts and reports submitted for review are compatible with the standard NHS contract clauses and strategic objectives and highlight issues including financial, safety and quality impacts.
Provide information and support to the SMS Operations lead on all aspects of activity data including data collection and validation relating to regular outputs such as the regional activity indicators, and monitoring and analysis of such data.
Assist the Head of Operations in the establishment and maintenance of robust systems and processes for administration, risk management and business support across the division.
Assist the Head of Operations lead in undertaking any necessary analysis of financial and management information in accordance with corporate policies and procedures.
Comment on, propose changes and support in the implementation of policies and procedures used by the laboratory (in relation to Business Management).
Support for the monthly invoicing of NHS contracted work for NHS customers.
Respond to internal and external customer inquiries/ problems regarding invoicing.
To keep up to date on developments within UKHSA and to identify and assess and inform the Specialist Microbiology Services Network Managers and the SMS Operations lead about developments in the NHS and Public Health Community.
Assist in the development of business cases submitted to the SMS Divisional Office.
Provide general administrative and financial support to the Laboratory Office.

For a full list of the main duties and responsibilities of the role, please refer to the attached Job Description.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

Person specification

Essential Criteria:

A degree in relevant field or equivalent level qualification or significant experience of working at a similar level
Experience of managing and motivating a team
Strong computer literacy including the development and use of spreadsheet applications, databases and word-processing
Good communication skills to people at all levels either on a one-to-one basis or to groups
Good written communication skills e.g. ability to draft policy/procedure documents, write reports/presentations and business cases
Dealing with documents and correspondence of a confidential and/or sensitive matter.
Numerate
Good organisational skills and systematic approach to working
Sound analytical skills and good judgment when providing opinion or advice to others.
Strategic thinking – ability to anticipate and resolve problems before they arise
An understanding of and commitment to equality of opportunity and good working relationships, both in terms of day-to-day working practices, but also in relation to management systems

For a full list of essential criteria, please refer to the attached Job Description.

Benefits

Alongside your salary of £40,661, UK Health Security Agency contributes £11,779 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Learning and development tailored to your role
An environment with flexible working options
A culture encouraging inclusion and diversity
A Civil Service pension with an employer contribution of 28.97%

Things you need to know

Selection process details

This vacancy is using Success Profiles and will assess your Behaviour's and Strengths.

Stage 1 - Application & Sift:

Success profiles

You will be required to complete an application form. You will be assessed on the above listed 11 essential criteria and this will be in the form of:

Application form (‘Employer/ Activity history’ section on the application)
1200 word Statement of Suitability

This should outline how you consider your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria.

The application form and Statement of Suitability will be marked together.

Please do not exceed 1200 words. We will not consider any words over and above this number. If you are successful at this stage, you will progress to an interview. Unfortunately, late applications will not be considered.

Feedback will not be provided at this stage.

Stage 2 – Interview (success profiles)

You will be invited to a (single) remote interview.

Behaviour's and strengths will be tested at interview.

The Behaviour's tested during the interview stage will be:

Changing and Improving
Making Effective Decisions
Working Together
Delivering at Pace

Interviews will be held week commencing TBC. Please note, these dates are subject to change.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Location

This role is being offered as office working based at:

Clinical Sciences Centre
Manchester Royal Infirmary,
Oxford Road, Manchester
M13 9WZ

Eligibility Criteria

Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).  

Reasonable Adjustments

The Civil Service is committed to making sure that our selection methods are fair to everyone.

To help you during the recruitment process, we will consider any reasonable adjustments that could help you.

An adjustment is a change to the recruitment process or an adjustment at work.

This is separate to the Disability Confident Scheme.

If you need an adjustment to be made at any point during the recruitment process you should:

Contact the recruitment team in confidence as soon as possible to discuss your needs.

You can find out more information about reasonable adjustments across the Civil Service here: https://www.civil-service-careers.gov.uk/reasonable-adjustments/

Artificial Intelligence (AI)

Your application may be rejected and/or you may be subject to disciplinary action if evidence of plagiarism is detected. Examples of plagiarism can include presenting the ideas and experience of others, or generated by artificial intelligence (AI), as your own.

Security Clearance Level Requirement

Successful candidates must pass a disclosure and barring security check.

Successful candidates will require Basic Personnel Security Standard (BPSS) as a minimum with willingness and capability to work towards Security Check (SC).

International Police check:

If you have spent more than 6 months abroad over the last 3 years you may need an International Police Check. This would not necessarily have to be in a single block, and it could be time accrued over that period.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

UK nationals
nationals of the Republic of Ireland
nationals of Commonwealth countries who have the right to work in the UK
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).