NAVY- Secretariat and Communications Manager
Ministry of Defence
Apply before 11:55 pm on Monday 25th November 2024
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Operational Delivery
Project Delivery
Secretarial
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About the job
Job summary
Navy Command Headquarters (NCHQ) is the nerve centre of the Naval Service. It supports operations around the globe and provides the ships, people, aircraft and equipment to deliver the UK’s defence policy.
In Navy Command, our civil servants work alongside their military colleagues in jobs that matter; jobs which often have a direct impact on the quality of the operational capabilities we deliver. Roles can offer great job satisfaction and there are many opportunities to develop and progress both within the Ministry of Defence and across the wider Civil Service.
The Submarine Directorate in Navy Command is responsible for all submarine in service capability and availability, including oversight of the Submarine Flotilla and Clyde Naval Base.
Clyde Capital Infrastructure Programmes (CCIP) are programmes which involve new build facilities and refurbishment to support current and future operations at His Majesty's Naval Base Clyde. This includes Government Major Programmes & Projects. This is an exciting time to join the team, the delivery environment is both challenging and rewarding.
The Secretariat and Communications Manager will provide support to the boards and committees who are tasked with managing the delivery of CCIP. This role will also lead on internal communications for the programmes in support of Head of Engagement. This role sits within an integrated project team and will provide support to cross organisational chairs or leads across the different programmes.
This position is advertised at 37 hours per week.
Job description
Boards
- Plan and control the management of board across CCIP. Ensure preparation of agendas and coordination of the briefing papers with programme leads, working with the Business Manager to coordinate the supporting logistics/administration.
- Circulate papers, take and distribute minutes and action points.
- Liaise with attendee sponsors, board members, and the chair to ensure information is consistent and accurate.
Communications
- Coordinate all internal communications for CCIP, responsible for delivery and messaging of the CCIP Groups and Teams site announcements.
- Responsible for internal Navy/MOD corporate branding of CCIP communications products and resources, ensuring coherence with MOD policy.
- Support, management, and maintenance of Team SharePoint and associated directories for core communications, presentations, briefings.
- Maintain, update the CCIP Communications Plan and ensure the regular drumbeat of communications.
General
- Capture learning from experience and evolve governance for boards across the programmes within CCIP.
- Team lead at communications working groups to ensure messaging is aligned across HMNB Clyde, Navy Command and other Top level budgets supporting in the programmes.
- Support Head Engagement with the planning, coordination and delivery of major events across the programmes.
Person specification
Essential Experience:
- Experience working as a member of a large or medium complexity project team or as a specialist or work stream lead for a small, low complexity project.
- Good oral and written communications.
- Experience of leading a virtual ‘team’ assigned to work from across functional, organisational or geographic boundaries to deliver high quality outputs.
- Experience of working with Microsoft office suite of artifacts.
Desirable
- Experience working within a communications role.
- Demonstrable commitment to learning and using established project management methodologies to enable successful delivery
Behaviours
We'll assess you against these behaviours during the selection process:
- Making Effective Decisions
- Working Together
- Managing a Quality Service
- Communicating and Influencing
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Things you need to know
Selection process details
Candidates can apply online via the Civil Service Jobs website by completing the application form before the deadline shown. Apply using the Civil Service Jobs apply button, filling in all required details in all sections. Using the Success Profiles link for information on format and style, ensure you provide evidence for all Behaviours and Experience sections requested in the appropriate competency style.
Sift Stage
- Candidates will be required to complete an online CV template to include job history, full details of education and qualifications and previous experiences and skills. Please also include any relevant responsibilities and achievements.
- Candidates will be required to complete a Statement of Suitability/Personal Statement of no more 250 words, providing details relevant to the essential and desirable experience in the job advert.
The requirements for the role have been bench marked and these will be used to sift all candidates, with those meeting the minimum requirements invited to interview.
Feedback will only be provided if you selected for an interview.
Interview Stage
At interview, you will be assessed against the following Success Profiles Behaviours:
- Making Effective Decisions
- Working Together
- Managing a Quality Service
- Communicating and influencing
Further Information
Candidates who are found to meet an acceptable standard at interview but are not successful in one of the advertised posts may be considered for similar roles within the Business Unit.
You will also be expected to achieve Security Check clearance for this role
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : navysm-dirclyderesource@mod.gov.uk
- Email : navysm-dirclyderesource@mod.gov.uk
Recruitment team
- Email : DBSCivPers-ResourcingTeam3@mod.gov.uk
Further information
info@csc.gov.uk.
