Personal Vetting & Records Officer
Ministry of Defence
Apply before 11:55 pm on Tuesday 26th November 2024
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About the job
Job summary
The PVRO is a vital supporting element to some of the UK MOD’s most diverse, sensitive and interesting Operational efforts. The role requires someone who enjoys confidently, sensitively and professionally interacting with the entire organisation, regardless of rank, along with broader parts of the UK MOD. The highest possible standards of discretion are a essential. Due to the very sensitive nature of the personal information the role deals with, additional vetting checks will be required in order to be eligible. Candidates will be required to hold Developed Vetting.
This role will further require the successful candidate to attend the STRAPSO course.
This position is advertised at 37 hours per week.
Job description
The post holder will be expected to: Maintain the Unit’s Vetting Register, ensuring accurate clearance recorded for all Military, MOD Civil Service, Deployed Service Personnel, Contractors and visitors. Initiating timely clearance reviews for Service Personnel to ensure correct and continuous clearance is held for each post. Liaising with Army PersSyA, Navy PSyA, Air-Ops PSyA and DBS Civilian HR to request priority or hasten clearance applications, and refer any vetting issues or queries for Unit and Deployed Personnel. Ensure all personnel complete the annual Security Appraisal Form. Administering and advising the Unit on vetting policy and procedures. Provide advice, assistance and guidance with all security related enquiries. Arranging and liaising with UKSV Vetting Officers in arranging interviews, chasing information as necessary. Advise the SyWO of any clearance matters that need to be added to the Unit’s Risk Register, and when to remove. Checking and referring STRAP applications, and STRAP Inducting Unit and Deployed Personnel. Filing management of Vetting and STRAP documentation for Unit and Deployed Personnel. Brief clearance policy and procedures to new members (Selection and Deployed Personnel). Liaising with the Security Cell and the MDP Lodge, providing clearance and requesting passes for personnel as per access control measures, for Unit and Deployed Personnel. Liaise with coalition organisations to facilitate access/visits in the UK and overseas locations for all unit and Deployed Service Personnel. Completing clearance checks for Secret and AS Account Requests for Unit and Deployed Personnel. Liaise with the Security Cell and Herefordshire Council Electoral Services to provide guidance, and complete Anonymous Electors Applications and Attestation for Service Personnel Voters. |
Person specification
- Good liaison skills with the ability to communicate effectively at all ranks/grades, both civilian and military
- Ability to brief, as well as to organise meetings.
- Plan and manage own workloads, and flexibility to attend functions/events outside of the structured working day
- Computer literate (MS Office, knowledge of CRM software) and a willingness to undertake additional training to maintain currency
Behaviours
We'll assess you against these behaviours during the selection process:
- Delivering at Pace
- Communicating and Influencing
- Working Together
- Changing and Improving
We only ask for evidence of these behaviours on your application form:
- Communicating and Influencing
- Working Together
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97.
Strategic Command is going through a significant transformation programme which aims to improve the way the Command conducts its business and delivers for Defence and the nation. As a consequence of this, all posts within Strategic Command Headquarters and in time the wider organisation, are/will be subject to review and potential changes as we continuously improve across the period of the transformation programme. These changes may be minor or could be more substantive and will generate new opportunities. Throughout, the Command’s transformation programme is committed to following the MOD’s framework on managing and supporting people through the change process and places an emphasis on early and open consultation and engagement with the Command’s personnel and Trade Unions.
Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Things you need to know
Selection process details
Along with examples of the behaviours listed, candidates will be required to provide a statement of suitability. (max 500 words) Please ensure you provide details of qualification, previous skill and experience you have that will be of benefit to the role.
When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.
At sift and interview, you will be assessed against the following Success Profiles Behaviours/Technical Skills:
- Communicating and Influencing
- Working Together
At interview, you will be assessed against the following Success Profiles Behaviours/Technical Skills:
- Delivering At Pace
- Changing and Improving
All applications will go through an initial sift and those successful will be invited to attend an interview.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : Civilian HR Team
- Email : recruiting-group-mailbox-hfd@mod.gov.uk
Recruitment team
- Email : DBSCivPers-Resourcingteam3@mod.gov.uk
Further information
