Business Management Lead
Ministry of Defence
Apply before 11:55 pm on Wednesday 2nd October 2024
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About the job
Job summary
The DIO MPP Navy Business Management Lead is responsible for providing specialist hands-on support in maintaining the business management function at the programme level in support of Director MPP Navy. They play a proactive role in knowledge management to promote business management methods and standards and support the implementation of best programme and project management practice. The role provides a consultancy service to programme and project managers across Navy. This consultancy may take the form of advice and guidance or may be in the form of completed business/reporting/HR transactions. Working at the heart of a busy Capital Infrastructure delivery team, this post sits within the Navy Programme Management Office (PMO).
This position is advertised at 37 hours per week.
Please be advised that other locations may be considered for the role.
Job description
Support to Leadership and Management within the Navy DES PMO and wider MPP
- Manage own workload to contribute to DIO delivery outputs.
- Demonstrate a personal commitment to the DIO Guiding Principles.
- Assist line managers in delivering departmental goals and in developing team members.
- Contribute to a positive, collaborative and proactive working environment.
- Promote strong working relationships both within the team and with other teams across DIO and MoD.
- Ensure local compliance with mandatory requirements.
- Continually strive to enhanced Navy’s P3M maturity, leading & supporting team improvements and best practice (continual improvement and section development, as well as strengthening collaboration across the business).
- Champion Navy’s High Performing Team ethos, values and action plan, leading by example and leaning in to support team members where required.
- Actively participate in and contribute to the appropriate Communities of Practice in order the share best practice, increase knowledge and develop capability of colleagues.
- Line Management of 3 x HEO, 1 x EO.
Contribute to all outputs of programme level resource/business management and reporting to support MPP Navy DES Infrastructure delivery
- Responsible for the efficient and effective support to Prog Dir Navy through:
- Liaison with MPP Business Management team for People Board issues.
- Provision of information from 2* and 1* community emerging issues.
- Responsible for maintenance of Navy organisation charts.
- Responsible for UIN budget management.
- Lead the implementation and maintenance of the recruitment process within MPP Navy, providing support, advice and guidance on recruitment action across the programme to support continued delivery of outputs.
- Prioritise own resource capacity to align with requirements of MPP Navy leadership.
- Identify MyHR transactional activities on behalf of MPP Navy and feed into MPP lead to action.
- Provide support and briefing on action required on HR issues.
- Lead the provision of direction, advice and resources to support processing of HR forms.
- Lead the provision of direction, advice and resources to support MPP Navy line managers through the recruitment process to support continued delivery of outputs.
- Provide information to MPP Business Management team to ensure position establishment tables remain current including critical posts register.
- Analyse and reconcile MyHR MI prints and anomalies, liaising with MPP Business Management on the process.
- Collate and submit the MPP Navy annual Learning Needs requirements to support required capability for delivery outputs.
- Oversight of MPP Navy engagement activities.
Assist in providing business management support to delivery teams, information assurance and business continuity
- Responsible for Tier 3 self-assessments on behalf of Prog Dir Navy.
- Liaise with the MPP Compliance and Budget Manager to support End of Year Tier 3 reporting.
- Implement the information asset management procedures across MPP Navy, ensuring coherence with wider MPP needs.
- Lead coherence with all MPP information management policies.
- Develop and maintain the MPP Navy corporate and site business continuity plans, ensuring adherence to and changes are promulgated to MPP Business Management.
- Lead maintenance of Navy project artefacts (e.g. SharePoint, Team and Intranet) as appropriate ensuring good data quality.
- Monitoring compliance requirements against mandatory training.
- Ensure MPP Navy accommodation requirements are captured and remain constant.
- As directed, engage and support business change activities.
Budget Management and Forecasting
- Responsible for collating and reporting monthly manning returns for Navy, reporting monthly to MPP Workforce Planning Manager.
- Capture spend against budget (training, overtime, travel-time etc.), collate and report into MPP Compliance and Budget Manager.
- Collate and provide resource data to support Annual Budget Cycle process.
- Implement and maintain the Prog Dir Navy approvals process for recruitment, liaising with MPP Business Management team where appropriate.
- Where applicable, maintain Prog Dir Navy’s delegation matrix.
MPP Navy support to the programme for all physical, personal and information security aspects
- Support production of project Security Aspects Letters (SALs) in accordance with JSP 440, JSP 101, JSP 604 and JSP 441 standards.
- Investigate and log security related breaches and develop corrective and preventative actions to prevent re-occurrence.
Person specification
Desirable
- Experience in working in a Portfolio, Programme and Project environment
- Experience of working in the Ministry of Defence and/or other Government Departments or Public Sector organisations
- Experience of infrastructure delivery
- Experience of working in HR, budget management, business management function
Behaviours
We'll assess you against these behaviours during the selection process:
- Leadership
- Changing and Improving
- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Developing Self and Others
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
Things you need to know
Selection process details
Candidates will be required to provide CV details to include job history; qualification details.
Candidates will be required to provide a statement of suitability. (Word count: 500)
When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.
At interview, you will be assessed against the following Success Profiles Behaviours:
- Leadership
- Changing and Improving
- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Developing Self and Others
It is anticipated the sift for this role will take place w/c 2nd October and interviews w/c 14th October, however this may change.
All interviews will be conducted via MS Teams, due to the various locations on offer.
Candidates who are found to meet an acceptable standard at interview but are not successful in one of the advertised posts may be considered for similar roles within the Business Unit.
You will also be expected to achieve Security Check clearance for this role.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.
The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : Megan Lee
- Email : megan.lee184@mod.gov.uk
Recruitment team
- Email : DBSCivPers-Resourcingteam3@mod.gov.uk
Further information
info@csc.gov.uk.
