Royal Navy - Administrative Officer
Ministry of Defence
Apply before 11:55 pm on Wednesday 2nd October 2024
Details
Reference number
Salary
Job grade
Contract type
Business area
Type of role
Working pattern
Number of jobs available
Contents
Location
About the job
Job summary
Provide support to enable 43 Cdo FPG RM to meet their mission and tasks.
Working within the Training Wing, of 43 Commando Fleet Protection Group Royal Marines, Based in HMNB Clyde (Faslane), providing data entry and management of training qualifications and equipment management. A focus on MT (Motor Transport) and driving / maintenance qualifications but also responsibility for wider training qualifications awarded by the Training Wing. Use of MOD IT systems and databases will be an integral part of the role. Wider activity will include involvement in scheduling and coordination of training activity and equipment availability relating to Nuclear Security Force Generation in support of the Continuous At Sea Deterrent (CASD).
This position is advertised at 37 hours per week.
Job description
Post Holder will raise and administer training paperwork. Utilise documented data for the population of routine reports to 43 Cdo FPG RM Chain of Command. Utilise MOD Training Information Systems and Databases, to record and manage training qualifications and competencies.
Administer MOD vehicle database c(currently JAMES), with a focus on equipment user and maintainer qualifications but, expanding into equipment management to provide resilience with the other JAMES Manager. Requiring close liaison with relevant chains of command.
Supporting Training Officer and Training Management Officers to ensure qualifications and competencies are captured. with the relevant MOD database, including but not limited to driving qualifications and training records.
Person specification
Behaviours
We'll assess you against these behaviours during the selection process:
- Changing and Improving
- Communicating and Influencing
- Managing a Quality Service
We only ask for evidence of these behaviours on your application form:
- Changing and Improving
Benefits
Navy Command civil servants include:
- 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service.
- A Civil Service pension with an average employer contribution of 28.9%
- Personal & professional development.
- Alternative working patterns for many roles.
- Access to a confidential, professional support service.
- Discount schemes.
- Bicycle / season ticket loans.
- Enhanced parental, and adoption leave.
- Special paid leave to volunteer up to 6 days a year.
In Navy Command we believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and / or undertaking an apprenticeship as part of your role.
Roles can offer great job satisfaction and there are many opportunities to develop and progress both within the Department and across the wider Civil Service.
In Navy Command, our civil servants work alongside their military colleagues in jobs that matter; jobs which often have a direct impact on the quality of the operational capabilities we deliver.
An apprenticeship is a combined package of work and training. Through an apprenticeship you will gain professional knowledge, practical experience, and the broader skills required to up-skill you in your current role and pave the way for your future career. Most of the training will be ‘on-the-job’, with the remaining ‘off-the-job’ training often delivered by a training provider. This means minimal disruption and maximum impact.
Professional qualifications can be achieved through an apprenticeship and range from Level 2 (equivalent to 5 GCSEs), Level 3 (equivalent to 2 A Levels), and Levels 4 -7, which can give you a foundation degree, a full bachelor’s degree, or a master’s degree.
Apprenticeships normally last between 12 months - 3 years, depending on the level of the apprenticeship.
Anyone can undertake an Apprenticeship and everyone, regardless of age, can benefit from developing their skills in an accredited way.
Successful candidates can discuss their development options with their manager when in post.
Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
Things you need to know
Selection process details
This vacancy assesses suitability through Success Profiles, the recruitment framework used within the Civil Service. Each element will be scored accordingly.
Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.
Candidates will be required to complete a Statement of Suitability of no more than 500 words. Please provide experience and transferable skills relevant to the role.
At sift, you will be assessed against the following Success Profiles Behaviours:
- Communicating and Influencing
At interview, you will be assessed against the following Success Profiles Behaviours:
- Changing and Improving
- Communicating and Influencing
- Managing a Quality Service
Feedback will only be provided if you attend an interview or assessment.
We are an equal opportunities employer and encourage applications from everyone irrespective of gender and ethnic group. Appointment will be based on merit alone.
When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.
The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : S Sutherland
- Email : steven.sutherland344@mod.gov.uk
Recruitment team
- Email : DBSCivPers-Resourcingteam3@mod.gov.uk
Further information
info@csc.gov.uk.
