Embedded Project Management Office (PMO) Support
Home Office
Apply before 11:55 pm on Sunday 27th October 2024
Details
Reference number
Salary
London pay locations: Westminster 45,600 - £48,792
Job grade
Contract type
Business area
Type of role
Governance
Project Delivery
Risk Management
Working pattern
Number of jobs available
Contents
Location
About the job
Job summary
The Home Office works to build a safe, fair, and prosperous UK. We achieve this through our work on counterterrorism, policing, fire, crime, drugs policy, immigration, and passports.
The Public Safety Group’s role is to keep the public safe by cutting crime, disrupting the highest harm criminals, protecting the vulnerable and ensuring that our police, fire, and rescue services are as efficient and effective as they can be in delivering front line public services. We work with our partners in other government departments, local government, and the voluntary sector to develop and implement policy, provide funding, and deliver legislation.
The Embedded PMO role involves working across various workstreams within the programme to implement key PMO practices, such as risk and issue management, lessons learned, and governance frameworks. In this capacity, the individual will also provide essential support to the G7 lead, ensuring alignment and effective programme delivery.
This is an exciting opportunity for someone who thrives in a fast-paced environment and is eager to contribute to a high-profile GMPP programme, playing a critical role in ensuring the safety and effectiveness of our emergency services. This is a multi-tasked role which covers analytical, project delivery and networking skills.
Job description
Britain’s emergency services work 24/7 to serve the public in some of the most dangerous and challenging situations. To help them do their job even better the Emergency Services Mobile Communications Programme (ESMCP) is creating the next generation mobile communications network, including secure and resilient voice and broadband data services, which will be used by thousands of front-line police officers, paramedics, and fire-fighters.
This new Emergency Services Network (ESN) will transform how our blue-light services respond to incidents, offering better mobile coverage, leading to faster response times. ESN will allow emergency service professionals to work together more efficiently and effectively when incidents and accidents occur by sharing data across the new digital network.
ESMCP is a pan-government, cross departmental, programme based within the Home Office. This is an exciting programme, delivering cutting edge technology which will directly impact people’s lives.
As one of the biggest programmes in Government, ESMCP is under scrutiny from both internal and independent assurers to ensure governance processes are followed and the best possible value is delivered for the public purse whilst ensuring that ESN meets the needs of the emergency services.
This is an important role within the ESMCP Project Management Office (PMO) team to work across and interface with the ESMCP functions, workstreams and projects. The post-holder will support the G7 Embedded PMO Lead to ensure compliance with the ESMCP PMO processes (Reporting and Governance, Risk and Lessons Learnt). The activities undertaken by this role will help drive consistency and enable the ESMCP Senior Responsible Owner (SRO), Programme Director (PD), the Executive Leadership Team (ELT), and Senior Leadership Team (SLT) to maintain a strategic over-view and understanding of delivery progress.
The successful candidate will be expected to travel to other locations occasionally as required by the business.
Key responsibilities:
• Providing secretariat support to the Level 2 Governance Boards, including the collation and circulation of board packs, minute taking, recording actions and decisions in the actions and decisions logs, progressing actions to close-out, board scheduling and maintaining attendees.
• Assisting with the creation and maintenance of the Level 2 and Level 3 Governance Terms of References.
• Providing support to Workstreams Leads and Project Managers with the Exception Management process and attending the monthly Exceptions Management meeting with internal and external stakeholders when required.
• Maintenance of the Workstream level Risk and Issue registers, ensuring both Workstream and Project level Risk and Issue registers are being maintained in accordance with the ESMCP Risk and Issue management process and guidelines.
• Supporting the Project and Workstream Leads with escalation of Risks and Issues for acceptance and management at programme level by the Executive Leadership Team (ELT).
• Supporting the Lessons Learnt process by working with Workstream Leads and Project Managers by attending Lessons Learned workshops.
• Ensuring Lessons captured have been reviewed and accepted by Workstream Leads and/or Project Managers, and any relevant Risks or Issues are being raised and treated, or where positive lessons are captured, helping to ensure these are embedded on the ESMCP.
• Actively supporting the G7 Embedded PMO Lead, Project Managers, Workstream Leads and wider Programme community on ad hoc requests as required.
Working Patterns
Due to the business requirements of the role, it is only available on a full time basis. However, job-share and compressed hours are available.
Person specification
Essential Criteria
• Experience of working in a Project/Programme delivery environment
• Demonstrable experience of carrying out Risk and Issue management activities, providing written updates in complex, fast-paced, challenging environments
• Experience of governance frameworks and methodology gained in complex, fast-paced, challenging environments
• Ability to critically evaluate information gathered across multiple sources, reconcile variances, and recommend improvements/actions
• Experience of managing challenging, complex, and diverse public sector stakeholders, tailoring messages appropriately and demonstrating strong engagement skills to influence others, gain agreement and cooperation
• Experience of producing project/board minutes containing technical detail.
• Certified Project/Programme management qualification, for example Prince 2, Agile etc.
Qualifications
Behaviours
We'll assess you against these behaviours during the selection process:
- Changing and Improving
- Communicating and Influencing
- Delivering at Pace
- Working Together
Benefits
In addition to your salary, a career with the Home Office offers a range of benefits, including:
- A Civil Service pension with an employer contribution of 28.97%.
- In-year reward scheme for one-off or sustained exceptional personal or team achievements.
- 25 days annual leave on appointment, rising with service to 30 days.
- Eight days of public holidays, plus one additional privilege day.
- Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all employees will be expected to spend a minimum of 60% of their working time in an office
- See more of our benefits on our careers website.
Things you need to know
Selection process details
This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity.
We will endeavour to conduct the selection process in line with the dates indicated below, but cannot guarantee that these will not, where necessary, be revised.
- Application – by 27th October 2024
As part of the application process, you will be asked to complete:
- C.V. detailing job history/qualifications/skills
- Personal Statement (maximum 1000 words).
The Personal Statement should be aligned to and demonstrate how you meet the skills and experience set out in the essential criteria, detailed in the job description.
For guidance and information on how to construct your application (CV, Personal Statement and Behaviours), you are encouraged to visit Civil Service Careers website.
Sift – week commencing 28th October 2024
The sift will be held on the Personal Statement and CV.
Should a high volume of applications be received, the sift will be conducted only on the Personal Statement.
Interview – week commencing 18 November 2024
If you are successful at sift stage, you will be invited to an interview that will be:
- Behaviours (as listed in the job advert)
- Strength based questions.
The interview will take place on Microsoft Teams.
For guidance and information on what to expect and how to prepare for an interview, you are encouraged to visit Civil Service Careers.
Problems during the application process
If you experience problems accessing this advert, or you think you’ve made a mistake on an initial application, please contact hocandidates.grs@cabinetoffice.gov.uk, including the vacancy reference, at least two working days before the vacancy closes. Further information can be found on our website on our website.
Location Preferences
You can select up to two locations in order of preference. Please ensure that these are locations you are prepared to travel to. If you are offered a role at one of your preferred location(s) and you decline, your application will be withdrawn.
Further Information
For further information on National Security Vetting please visit the following page https://www.gov.uk/government/publications/demystifying-vetting
Reserve List
A reserve list may be held for a period of up to 12 months from which further appointments may be made. There is no guarantee that being held on a reserve list will lead to a job offer. Further information can be found on our website.
Candidates judged to be a near miss at interview may be offered a post at the grade below the one advertised without the need to go through a further selection process, providing the role has the same Success Profiles elements and essential skills. There is no guarantee that further such vacancies will arise.
Standards
All Civil Servants are expected to comply with the Civil Service Code, and its core values of integrity, honesty, objectivity and impartiality.
Additional Security Checks
As well as successfully obtaining UK Security Vetting clearance, candidates will be subject to a range of additional checks. The range of checks carried out will depend on whether you are a current Home Office employee, existing civil servant or an external new entrant as well as the role requirements. Further details are included in the Notes to Candidates.
If you are invited to an interview, you will be required to bring documentation for the purposes of establishing your identity.
You will need to meet the nationality requirements for this role and obtain the necessary security clearance to take it up.
For meaningful security checks to be carried out, individuals need to have lived in the UK for a sufficient period of time. Learn more on our website. Security Checks - Home Office Careers
Visa sponsorship
We do not sponsor individuals via Skilled Worker Sponsorship / Tier 2 (General) work visas.
Reasonable Adjustments
If a person with disabilities is at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
- Contact Government Recruitment Service via HOrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs
- Complete the “Assistance Required” section in the “Additional Requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you're deaf, a language service professional
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the ‘Contact point for applicants’ section.
Feedback
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : HORC Campaign Team (HSG, PSG & MBG
- Email : HORCCampaignTeamHSGPSGandMBG@homeoffice.gov.uk
Recruitment team
- Email : HOrecruitment.grs@cabinetoffice.gov.uk
Further information
