Correspondence and Data Protection Manager
Active Travel England
Apply before 11:55 pm on Sunday 3rd November 2024
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Knowledge and Information Management
Operational Delivery
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About the job
Job summary
We recognise the challenges that people with protected characteristics may experience on the job market and in their career progression. We are fully committed to being an inclusive employer and ensuring equal opportunities. We are keen to make our workforce as diverse as possible, and we hope to attract applications from underrepresented groups, including ethnic minorities, people with a disability, and people with gender diverse identities.
Do you have experience of dealing with high profile correspondence and a good knowledge of relevant legislation?
Can you communicate, both orally and in writing, with the ability to draft letters and minutes effectively?
If so, we would love to hear from you!
Job description
Active Travel England (ATE) is the government’s executive agency responsible for making walking, wheeling and cycling the preferred choice for everyone to get around in England.
There has never been a more exciting time to join us to create happier, healthier communities, by helping to transform local transport and enabling half of all short journeys in England’s towns and cities to be walked or cycled by 2030. We are raising the standards of walking, wheeling and cycling infrastructure across England, by overseeing improved design, increasing skills and capability in local authorities.
Within the Operations directorate, you will be part of a multi-disciplinary team that covers HR, Finance, Communications, Programme Management Office, and Investments. We are at the heart of everything ATE does and ensuring that the Agency is successful in delivering its objectives.
You will be a member of the Finance and Corporate Services team within ATE. Its role is to manage ATE’s correspondence, our compliance with data protection legislation and provide secretariat support to ATE’s boards.
As Correspondence and Data Protection Manager you will be responsible for ensuring all our correspondence, including letters from members of the public, Members of Parliament, and Freedom of Information requests, are answered within departmental guidelines. You will work with colleagues to draft high quality responses.
As ATE’s data protection champion you act as the first point of contact for data-protection issues and champion best practice across the organisation. You will proactively look to solve problems by working with teams to develop key products and ensure processes are developed compliantly.
You will also provide support to the wider organisation. As secretariat support, you will assist the Board Secretariat in its administrative functions including sending out appointments, circulating papers and taking minutes of the meetings. You will also provide ad-hoc support to the finance team such as preparing journals and payments.
Responsibilities
Your duties will include:
- Leading across the agency to ensure all correspondence is produced to the required standard and in line with the relevant deadlines.
- Working with teams to produce high quality replies to Ministerial Correspondence, Treat Official cases, Freedom of Information requests and Parliamentary Questions.
- Lead on data protection management across the agency, being a visible and trusted voice to staff through providing advice and engagement with the DfT DP Team,
- Develop our procedures for data protection including our Records of processing activities (ROPA), and ensure we are compliant with legislative requirements and government best practise,
- Act as a specialist requisitioner to provide support for procurement within the agency including managing issues with problem suppliers, and upskilling staff across the agency on procurement needs.
- Provide ad-hoc support to the finance team by liaising with staff on the update and first line review of risk and assurance activities.
- Supporting the Board Secretariat in the running of Active Travel England’s programme boards including sending out appointments, distributing papers and taking minutes.
For further information, please see the attached Role Profile
Person specification
To be successful in this role, you will have:
- You will have experience of dealing with high profile correspondence and a good knowledge of relevant legislation.
- You will have experience of managing data protection issues and developing key products such as Data Protection Impact Assessments.
- You will have excellent communication skills, both orally and in writing, with the ability to draft letters and minutes effectively.
- You will be able to prioritise and proactively handle challenging demands, to deliver results against deadlines and key performance indicators.
- You will be able to work collaboratively across an organisation working with a range of stakeholders to understand and encourage positive outcomes on issues.
- You will be adaptable and flexible delivering a range of duties for Senior Managers and providing support for the rest of the team.
Additional Information
A minimum 60% of your working time should be spent at your principal workplace, although requirements to attend other locations for official business, or carry out detached duty in another DfT workplace, will also count towards this level of attendance.
Behaviours
We'll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Working Together
- Delivering at Pace
Benefits
Please note, the above example is based on the National minimum salary. The employer pension contribution will be 28.97% of your specific salary.
Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.
Things you need to know
Selection process details
How to Apply
As part of the application process, you will be asked to complete a CV and Personal Statement. Further details around what this will entail are listed on the application form.
When considering applying please look at how your experience relates to the role. Please tailor your CV to match the role and its responsibilities and within your Personal Statement please provide detailed evidence of your experience of the following:
- Dealing with high profile correspondence and managing competing deadlines.
- Managing data protection issues and developing key products required by the legislation.
- Ability to communicate effectively, both orally and in writing, with the ability to draft letters and minutes effectively.
Your Personal Statement should be no more than 750 words.
The sift is due to take place from 4th November 2024
Interviews/assessments are likely to be held week commencing 18th November 2024
We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates.
The selection process will be designed specifically for the role. As a result, your assessment will include:
- an interview.
This interview could be conducted online via Teams or face to face at one of our offices. Further details will be provided to you should you be selected for interview.
You’re encouraged to become familiar with the role profile, as you may be assessed against any of the criteria recorded within.
The Department for Transport alongside other Government Departments recruit using Success Profiles. This means for each role we consider what you will need to demonstrate in order to be successful. This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity.
For further information on Success Profiles visit our Careers website.
Reasonable Adjustments
As a Disability Confident Leader employer, we are committed to ensuring that the recruitment process is fair, accessible and allows all candidates to perform at their best. If a person with a visible or non-visible disability is substantially disadvantaged, we have a duty to make reasonable changes to our processes.
Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need during the recruitment process. For instance, you may need wheelchair access at an interview, or if you’re deaf, a Language Service Professional.
If you need a reasonable adjustment so that you can complete your application, you should contact Government Recruitment Service via dftrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.
Document Accessibility
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.
This job advert contains links to the DfT Careers website. Our website provides useful guidance and information that can support you during the application process. If you cannot access the information on our website for any reason, please email DRGComms@dft.gov.uk for assistance.
Further Information
For more information about how we hire, and for useful tips on submitting your application for this role, visit the How We Hire page of our DfT Careers website. You can find detailed information about the recruitment process and what to expect when applying for a role.
Pre-employment Checking
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5-year period following a dismissal for carrying out internal fraud against government.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : David Brown
- Email : david.brown1@activetravelengland.gov.uk
Recruitment team
- Email : DFTrecruitment.grs@cabinetoffice.gov.uk
Further information
If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website Here
