Board Secretariat Officer (Ref: 91430)
HM Courts and Tribunals Service
Apply before 11:55 pm on Tuesday 29th October 2024
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About the job
Job summary
Job description
Job role: Board Secretariat Officer
Directorate: Strategy, Analysis and Planning
Grade: HEO
Location: 102 Petty France, London
About us
HM Courts & Tribunals Service (HMCTS) is responsible for the administration of criminal, civil and family courts and tribunals in England and Wales. Our roles support our service users and colleagues, where people and businesses access potentially life-changing justice. We’re looking for individuals who are committed to public service and want to make a difference in people’s lives in delivering justice. If you’re interested in developing a career with a real purpose, please apply.
About the role
This is an opportunity to work in the Board Secretariat, providing business management and private office support to the HMCTS Board Chairman and the HMCTS Non-Executive Directors, supporting the HMCTS Board and the HMCTS Executive Team and their supporting committees, working with a range of senior stakeholders. A key role in ensuring that the organisation is run effectively, manages risk, and delivers on its key objectives. This role is also part of the team within HMCTS that supports and promotes the nomination process for Honours and Royal Garden Parties within HMCTS.
Key responsibilities
- Providing business management/private office support for the HMCTS Chairman and Non-Executive Board Members.
- Developing and maintaining strong stakeholder relationships.
- Managing relevant committees and making sure the supporting and administrative processes work effectively.
- Proactively managing forward programmes and commissioning, ensuring that they are focused on delivery of organisational objectives as set out in the HMCTS Business Plan and wider Corporate Strategy.
- Working with colleagues across the organisation to ensure issues are brought to relevant committees at the right time and to support decision making at the highest level.
- Regularly reviewing and applying good governance practice to relevant committees, in respect of areas such Terms of References and effectiveness reviews.
- Drafting accurate minutes of committee meetings, ensuring actions are proactively tracked and delivered.
- Managing and administering the process for promoting, commissioning, sifting, and analysing nominations for Honours and Royal Garden Parties.
Other duties
Due to the frequent level of exposure to sensitive and high-profile issues, you will be expected to work professionally and exercise discretion where necessary.
The post holder is required to work in a flexible way and undertake any other duties reasonably requested which are commensurate with the grade and level of responsibility of this post.
What are we looking for? (Person Specification)
The ideal candidate for this position should demonstrate:
Essential Skills and Experience:
- Experience of a pressurised role working closely with senior leaders and working to short deadlines/dealing with emerging/rapidly changing high profile situations
- Confident in building and maintaining effective relationships with a wide variety of people
- Excellent planning and organising skills
- Strong oral and written communication skills and editorial expertise with attention to detail and accuracy
Desirable Skills and Experience:
- Experience of working in support of senior staff and non-executive board members helping to improve their effectiveness. Knowledge and experience of secretariat practices
- Experience of drafting high-quality minutes
About our benefits
We reward our people for their hard work and commitment. We have a number of family
friendly and flexible working polices that will help you achieve a healthy work-life balance. In addition, we offer a range of employee benefits which include generous annual leave, a highly competitive contributory pension scheme, childcare benefits, season ticket and bicycle loans.
Proud to Serve. Proud to keep justice going.
Person specification
Behaviours
We'll assess you against these behaviours during the selection process:
- Managing a Quality Service
- Communicating and Influencing
- Working Together
- Delivering at Pace
Benefits
- Access to learning and development
- A working environment that supports a range of flexible working options to enhance your work life balance
- A working culture which encourages inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
- Annual Leave
- Public Holidays
- Season Ticket Advance
For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
Things you need to know
Selection process details
https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : SSCL Recruitment Enquiries Team
- Email : Moj-recruitment-vetting-enquiries@gov.sscl.com
- Telephone : 0845 241 5359
Recruitment team
- Email : Moj-recruitment-vetting-enquiries@gov.sscl.com
Further information
