Head of Portfolio Management Office

Ministry of Defence

Apply before 11:55 pm on Monday 21st October 2024

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Details

Reference number

371290

Salary

£100,000

This is an SCS Pay Band 1 role. The successful candidate should expect to earn up to £100,000 per annum.

Existing Civil Servants on level transfer will retain their existing base salary. Candidates on promotion will have their substantive base salary increased by 10% or start on the minimum of the SCS PB1 scale of £76,000 per annum; whichever is higher

A Civil Service Pension with an employer contribution of 28.97%

Job grade

SCS Pay Band 1

Contract type

Permanent

Business area

MOD - Strategic Command

Type of role

Digital
Senior leadership

Working pattern

Flexible working, Full-time, Job share

Location

Corsham or MOD Main Building London

This role offers a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance.

About the job

Job summary

Defence Digital provides its global users with the Digital and IT services they need to carry out their work and keep their teams connected, from the hardware and software they use day-to-day, satellite connectivity, operating and defending our networks, access to the spectrum frequencies we need, developing bespoke apps, and much more.

The Defence Digital Function was created in early 2019 to drive integration and coherence across all areas of Digital and IT, enabling Mobilisation, Modernisation and Transformation across the entirety of Defence. This Function is transforming how we approach the challenges we face, ensuring we are cohesive and coordinated across the Digital Defence environment and aiming to be more responsive, more agile, more efficient and better able to exploit new technologies and deliver the success that is so critical to our customers and the Defence of the UK. 

Job description

The Head of Portfolio Management Office leads the assurance of the Defence Digital Delivery Portfolio of Programmes and Projects working in conjunction with Senior Responsible Officers, Delivery Directors and other key stakeholders to ensure successful delivery. This post is responsible for leading a collection of Digital Delivery programmes and projects and the prioritisation and effective allocation of resources that contribute to the delivery of departmental and business area objectives.

As the Head of PMO, you will be responsible for:

Defining and maintain the standards for Portfolio, Programme and Project Management for Digital Delivery across Defence, including the implementation and sharing of P3M best practice as well as the development and application of project procedures, tools and techniques in order to standardise methodologies and realise benefits and economies of scale.
Championing implementation of the Digital portfolio across the organisation and provide overall lead and direction
Work with Digital Strategy, Planning and demand teams to ensure Technical and Business roadmaps are reflected in the Portfolio and that Defence Digital are embedded in Defence level planning and approvals.
Providing expert guidance, support and insight on the Digital Delivery Portfolio, Programmes and Projects and acts as the source of all project information and metrics.
Driving insight and action across the Digital Delivery Portfolio, ensuring the Portfolio delivers impact across Defence by using Data and MI to add insight, coherence and value.

Person specification

This is a non-exhaustive list of responsibilities that form a part of this role, the successful applicant will provide leadership and be mission driven rather than focusing on personal accolades, this will be accompanied by the ability to deal with stakeholders at a high level and communicate effectively. Alongside this the successful applicant will also understand and display:

A track record of having responsibility for large multi-billion-pound technology/Digital portfolios.
A track record of managing and delivering complex Digital projects and programmes.
Strong communication and influencing skills– to drive the Digital Delivery portfolio agenda by clearly communicating ideas and solutions clearly and enthusiastically to a full range of stakeholders.
Proven track record of providing empowering leadership to teams dispersed across multiple locations and matrixed teams where you will not have direct managerial responsibility.
Collaborating - working with others in cross functional and pan-organisational teams to create solutions.
Demonstrable understanding of complex acquisition and Digital portfolio delivery.

If you are interested in applying for this post, please contact either Callum Randle or Daniel White at Global Resourcing on MoD-Portfolio@global-resourcing.com or on 02082531806.

Benefits

Alongside your salary of £100,000, Ministry of Defence contributes £28,970 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Learning and development tailored to your role
An environment with flexible working options
A culture encouraging inclusion and diversity
A Civil Service pension with an employer contribution of 28.97%

Things you need to know

Selection process details

Application

To apply for this post, you will need to complete the two documents outlined below and submit this to MoD-Portfolio@global-resourcing.com. This should be completed no later than 23:55 on Monday 21 October 2024. Failure to submit both documents will mean the panel only have limited information on which to assess your application against the criteria in the person specification:

A CV (no more than 3 pages) setting out your career history, with key responsibilities and achievements. Please ensure you have provided reasons for any gaps within the last two years.
A Personal Statement (no more than 2 pages) explaining how your personal skills, qualities and experience provide evidence of your suitability for the role.

Both documents are weighted equally in their scoring, so it's important to consider this when uploading your application. Failure to submit both documents will mean the panel only have limited information on which to assess your application against the criteria in the person specification.

Candidate Q&A session

Claire Fry will be offering an online Q&A session on Wednesday 9 October from 09:00-10:00 to provide an overview of the role and welcome any questions you may have. Candidates can access the meeting by clicking here.

Assessment

If you are shortlisted, you will be asked to take part in a series of assessments which will include psychometric tests and a staff engagement exercise. These assessments will not result in a pass or fail decision. Rather, they are designed to support the panel’s decision making and highlight areas for the panel to explore further at interview.

You will be asked to attend a panel interview in order to have a more in-depth discussion of your previous experience and professional competence in relation to the criteria set out in the Person Specification. You will also have the opportunity to have a fireside chat with Claire Fry prior to the final interview to learn more about the role and the organisation. Please note this is not part of the formal assessment process.

Full details of the assessment process will be made available to shortlisted candidates.

Feedback will only be provided if you attend an interview or assessment.

This role has a minimum assignment duration of 3 years. An assignment duration is the period of time a Senior Civil Servant is expected to remain in the same post to enable them to deliver on the agreed key business outcomes. The assignment duration also supports your career through building your depth of expertise.

As part of accepting this role you will be agreeing to the expected assignment duration set out above. This will not result in a contractual change to your terms and conditions. Please note this is an expectation only, it is not something which is written into your terms and conditions or indeed which the employing organisation or you are bound by. It will depend on your personal circumstances at a particular time and business needs, for example, would not preclude any absence like family friendly leave. It is nonetheless an important expectation, which is why we ask you to confirm you agree to the assignment duration set out above.

Security

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is developed vetting (opens in a new window).

See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.