Army - Data Protection Authority

Ministry of Defence

Apply before 11:55 pm on Wednesday 6th November 2024

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Details

Reference number

372421

Salary

£28,300

A Civil Service Pension with an employer contribution of 28.97%

Job grade

Executive Officer

Contract type

Permanent

Business area

MOD - Army

Type of role

Business Management and Improvement
Knowledge and Information Management

Working pattern

Flexible working, Full-time, Job share, Part-time, Compressed hours

Location

Southwick Park, Fareham - PO17 6EJ

About the job

Job summary

The Ministry of Defence employs over 50,000 Civil Servants. Within that, the Army Top Level Budget (TLB) employs around 7,000 MOD Civil Servants located at over 300 locations. Ours is a diverse workforce, with roles ranging from trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff. There are many different functions and professions delivering key outputs for the Army.  

The Defence Serious Crime Command (DSCC) is current looking for a Data Protection Authority (DPA) to join our team of civilian and military personnel at Southwick Park, Fareham.

DSCC is a tri-service organisation, and it is the headquarters for the Defence Serious Crime Unit (DSCU) and the Victim Witness Care Unit (VWCU).

Here at DSCC we are inclusive and dedicated, working to provide excellence in policing. We have an exciting opportunity for a full time DPA to join the professional team at DSCC headquarters.

The DSCC Data Protection Authority (DPA) is a statutory and independent role within HQ DSCC, sitting within the Information Governance Team.

Job description

The Data Protection Authority is accountable to the provost Marshal (Serious Crime) who is named as a ‘competent authority’ in Schedule 7 of Data Protection Act '18 and therefore the ‘controller’ for determining the purpose and means of processing personal data for law enforcement purposes. PM(SC) has a legal responsibility to ensure compliance with DPA 18, thus the DSCC DPA will provide day to day advice and assurance to PM(SC) that data protection risks are being managed appropriately, along with the provision of strategic advice, planning and compliance with all aspects of data protection, legislation and guidance.

The primary role of the DSCC DPA is to support Provose Marshall and the wider DSCC compliance with data protection legislation, and to ensure that the data subjects’ rights are upheld. Whilst the MOD provides data protection ‘top cover’, this is limited to general processing of personal data covered under Part 2 of the DPA and the UK General Data Protection Regulation (GDPR) regime. Part 3 of the DPA 18 only applies to ‘competent authorities’ (or their processors) processing personal data for law enforcement purposes.

Roles and Responsibilities

Ensure that controllers and data subjects are informed about their data protection rights, obligations, and responsibilities and raise awareness about them.
Promote adherence to Part 3 of the Data Protection Act, the MOD’s Data Protection policy and other central guidance within the DSCC and Unit.
Ensure that all staff within their business areas are aware of their Data Protection responsibilities, including tracking, managing and lessons learned for any data breaches.
Advise and assist Information Asset Owners and DSCC and Unit project teams throughout the Data Protection Impact Assessment (DPIA) process, as required. To check the Screening and DPIA Workbook has been completed as required. To confirm if a DPIA is necessary at Screening stage.
Reviewing all active DPIAs at least annually.
Create, update, and maintain data protection related policies, including privacy impact statements, data sharing, data processing, review, and retention.
Implement and/or review the arrangements concerning rectification and deletion of personal information. This should be done in accordance with the Management of Policing In-formation Guidelines, MOD’s Retention and Destruction Schedules, JSPs, Data Protection guidance notes, etc.

Person specification

Essential Requirements:

Knowledge of data protection and related policies.
Experience of practical implementation of policy, ideally data protection and/or law enforcement.
Experience of engaging with stakeholders to resolve business issues and ensure effective and efficient delivery of services.
Experience of being organised with excellent planning skills, ability to prioritise and manage your workload

Desirable Requirements:

Recent experience of managing data protection and information rights functions within a government department, large organisation, law enforcement body or comparable environment, where the processing of personal data was complex or had identifiable risks.
Knowledge and understanding DPA 2018 and GDPR UK.
A basic understanding of the Service Police and DSCC role within the Service Justice System (SJS).
Experience and knowledge of existing working practices within government, including risk management, data privacy impact assessment, governance, and compliance
Qualified to CIPP/E or Certified Data Protection Practitioner (PC.dp) or BCS Practitioner Certificate in Data Protection (DPA2018 & GDPR).

Behaviours

We'll assess you against these behaviours during the selection process:

Changing and Improving
Communicating and Influencing
Working Together
Delivering at Pace

We only ask for evidence of these behaviours on your application form:

Changing and Improving

Benefits

Alongside your salary of £28,300, Ministry of Defence contributes £8,198 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Learning and development tailored to your role
An environment with flexible working options
A culture encouraging inclusion and diversity
A Civil Service pension with an employer contribution of 28.97%

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

At application you will be assessed against:

A 500 word suitability statement detailing your skills and experience against the essential criteria described.
1 behaviour - 'Changing and improving'

At interview you will be assessed against the following behaviours:

Changing and improving
Communicating and influencing
Working together
Delivering at pace

Application sifting will be scheduled to take place within 7 days of the application closing date.

Interview dates are to be confirmed and will be held in person. We endeavour to stick to these time frames, but these are subject to change around business needs.

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

UK nationals
nationals of the Republic of Ireland
nationals of Commonwealth countries who have the right to work in the UK
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

Name : Michelle Harrison
Email : michelle.harrison163@mod.gov.uk

Recruitment team

Email : DBSCivPers-Resourcingteam3@mod.gov.uk

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: , Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email:
info@csc.gov.uk.