Onboarding Appointments Advisers, HR Operations, Judicial Office - ( Ref : 91693 )
Ministry of Justice
Apply before 11:55 pm on Thursday 14th November 2024
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Job description
Role title: Onboarding Appointments Adviser, HR Operations
Team/Directorate: Judicial HR Team – HR Operations
Overview of the Judicial Office
The Judicial Office (JO) reports to, and is accountable, to the Lady Chief Justice (LCJ). It was established in 2006 to provide support to the LCJ and to the wider judiciary in upholding the rule of law and in delivering justice impartially, speedily and efficiently, following the Constitutional Reform Act 2005.
In addition, we support, and are accountable to, the Senior President of Tribunals, whose responsibilities extend to Scotland and Northern Ireland.
The JO is an interesting and unique place to work. Everything we do is in support of upholding the independence and impartiality of the judiciary. We work closely with HM Courts & Tribunals Service (HMCTS), the Ministry of Justice (MoJ) and others across Government as well as with the legal professions.
We are an Arm’s Length Body sponsored by the Ministry of Justice. This creates an interesting and complex environment in which to work where we agree our priorities with the senior judiciary and receive our funding to deliver them from the Ministry of Justice. The Judicial Office has been through a period of significant growth resulting from an expansion of our remit and responsibilities.
See JO staff talk about working here: https://design102.wistia.com/medias/uhgtmbtnlv
Overview of the team
The Judicial HR Operations Team is accountable for delivering the right Judicial Office Holders with the right skills, in the right place, at the right time in support of the Lord Chancellor, Lady Chief Justice and the Senior President of Tribunals as set out in the Constitutional Reform Act 2005. We are responsible for working with the judiciary, wider JO, HMCTS, MoJ and the JAC. The Judicial Office Holder Appointments team provides support to the senior judiciary and the Lord Chancellor concerning Judicial Office Holder appointments and retirements. We also provide advice on the authorisation of judges and the deployment of individuals to other roles, including leadership roles.
Hybrid Working Requirement
This position is eligible for hybrid working (current minimum requirement for time spent at base location is 60%, which is subject to business requirements).
Summary of the role
As Adviser on the Onboarding Appointments team, the role holder will be required to support a range of appointments and an onboarding service to the senior judiciary and the Lord Chancellor in relation to their responsibilities to judicial office holder appointments (Courts, Tribunals and Magistracy).
Responsibilities, Activities & Duties:
Working to the Onboarding Appointments Manager, and alongside the EO Complex Appointments and Admin Advisers this role involves managing quality and timely advice on appointments to the judiciary. This will include amongst others the following responsibilities:
Lead Areas.
- Provide accurate and timely advice to the Lord Chancellor, the Lady Chief Justice, the Senior President of Tribunals and the Senior Presiding Judge on recommendations for judicial office holder appointments.
- Assist with the planning of swearing in ceremonies and liaising with colleagues across the Ops team to provide appropriate. support
- Drafting accurate offer and appointment letters and public announcements, taking forward all necessary steps to formalise appointments.
- Providing accurate and timely advice on appointments.
- Receive and check appointment submissions prior to drafting clear and concise advice to the Senior Presiding Judge on magistrates’ appointments, ensuring that full information has been obtained from Advisory Committees to inform advice, relevant issues are highlighted in sufficient detail and appropriate recommendations are being made.
- Support close working with the JAC & HMCTS on the implementation of the rolling programme of recruitment.
- Supporting good working relations with principal stakeholders in the Advisory Committees by providing weekly update bulletins and attending
- joint JO/AC monthly meetings when required to do so.
- Completing appointment submission work within the SLA parameters.
- Accurate and timely completion of the Team Work Tracker
- Providing assistance with HR Freedom of Information and Subject Access Requests.
- Providing ad hoc flexible support to colleagues across the HR Operations Team as and when required to meet shifting work priorities.
Core management standards.
- To support the process of embedding continuous improvement within the team, using quantitative information to inform decision making.
- To support the delivery of new ways of working to business as usual, whilst balancing the demands on the team.
- To support the team in ensuring submissions follow approved templates and guidance, and that supporting advice is clear and succinct.
- To ensure the records management system (J-HR) is up-to-date.
- To work across the team to support Service Level Agreements (SLA’s) and Key Performance Indicators (KPI’s)
Develop a collaborative way of working with EO colleagues in the Admin and Onboarding Teams and the Complex Appointments that will ensure a seamless systematic approach, providing clarity for Judicial Office Holders and the Department through collaborative working and shared knowledge of the whole appointments system. The individual will be expected to cover and provide seamless leadership across all offboarding & onboarding areas of appointments in the courts, tribunals and magistracy when necessary, during colleagues’ periods of absence.
Essential Knowledge, Experience and Skills
- Excellent stakeholder management skills.
- Excellent organisational and time management skills.
- Excellent drafting skills and attention to detail.
- Ability to identify areas of improvement and create innovative approaches to delivering better quality services and products.
Desirable Knowledge, Experience and Skills
- Experience of people operations particularly recruitment and managing a customer focused service.
- Knowledge of the work of the judiciary.
- Experience of working with Judicial Office Holders and/or experience working in the justice system.
Behaviours (for Recruitment/Success Profiles):
- Working Together (Lead behaviour)
- Managing a Quality Service
- Making Effective Decisions
- Seeing the Bigger Picture
Assessment process at application
Applicants will be assessed on their behaviour statements at sifting stage.
Assessment process at interview
Successful applicants will then be invited to a virtual interview on MS Teams, testing both Behaviours and Strengths.
Security clearance required:
CTC
Please note:
Central Government policy dictates that applicants for National Security Clearance must be a resident in the UK for these minimum periods:
- CTC - 3 years
- SC - 5 years
- DV - 10 years
Person specification
Behaviours
We'll assess you against these behaviours during the selection process:
- Working Together
- Managing a Quality Service
- Making Effective Decisions
- Seeing the Big Picture
Benefits
- Access to learning and development
- A working environment that supports a range of flexible working options to enhance your work life balance
- A working culture which encourages inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
- Annual Leave
- Public Holidays
- Season Ticket Advance
For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
Things you need to know
Selection process details
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : SSCL Recruitment Enquiries Team
- Email : Moj-recruitment-vetting-enquiries@gov.sscl.com
- Telephone : 0845 241 5359
Recruitment team
- Email : Moj-recruitment-vetting-enquiries@gov.sscl.com
Further information
