Navy Command - NBC(D) Resource Manager Enabling Functions
Ministry of Defence
Apply before 11:55 pm on Thursday 31st October 2024
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About the job
Job summary
Devonport Naval Base is the largest Naval Base in Europe. It is a 650 acre site with 15,000 acres of waterspace, employing 12,000 people on site. The Base is primarily focused on delivering timely deep maintenance to the UK’s submarine fleet. It is also the operating homebase for frigates, amphibious Ships, Royal Marines. It employs more than 10% of Plymouth’s workforce and contributes to 14% of Plymouth’s economy.
Devonport Naval Base is the nerve centre for the Royal Navy in the South West. It supports operations around the globe and provides the ships, submarines, people, and equipment to deliver the UK’s defence policy. Its mission is to meet the support and operating requirements for the Naval Service and UK’s allies, from the South West, reaching worldwide.
The unique opportunities offered within are varied, challenging and exciting and support Navy Command’s role to generate and operate forces for today and to ensure we are ready for tomorrow by developing and delivering the Navy of the future. Navy Command provides an open, flexible and supportive work environment and Civil Servants and Armed Forces personnel work together in a wealth of interesting and challenging jobs in different disciplines, from finance; legal services; personnel and HR; project planning and managing contracts, to media and communications.
The MOD provides an excellent opportunity to develop skills through personal development and offers flexible working, excellent annual leave and maternity allowances and a very competitive pension scheme.
In Navy Command we understand the everyday commitments both inside and outside the workplace, so our aim is to provide the flexibility to maintain a great work-life balance. We also offer an impressive range of on-site facilities including a gymnasium, tennis courts and other sporting facilities, a children’s nursery, food outlets, a handy shop, and some of car parking.
This position is advertised at 37 hours per week.
Job description
To provide financial advice to Naval Base Commander (Devonport) and the Devonport Naval Base Board in support of the NBC Business Plan which underpins the Naval Bases Command Strategic Objectives. Responsible for the preparation, administration and sound financial management of elements of Naval Base business and budget.
To assist Deputy Financial Controller in the promotion of best practice in all areas of financial activity within the Naval Base, ensuring compliance with statutory requirements, external regulatory guidelines and Navy Command (NC) directives.
Responsible for assisting and supporting Directors and their Heads of Department (HODs) in running their business to meet their objectives and to maximise output within the available funding whilst adhering to the financial regulations and ensuring propriety and regularity.
Secondary Purpose
Deputise for DFC when required to do so.
Person specification
The postholder must adhere to the NBC(D) Diversity and Inclusion Policy.
This is the NBC Devonport Finance Development post with an aspiration to develop Consultative Committee of Accountancy Bodies (CCAB) qualified accountants.
Mandated Objective:
Get the best out of all resources, including people, for which you have responsibility by encouraging innovation and continuous improvements for Defence. Identify and tackle vigorously relative weakness through prompt management action and development – ensuring your staff make the best use of their five learning and development days a year.
Financial Accounting Operations/Auditable annual accounts:
Maintain appropriate systems and processes to record and correctly account for payments, accruals and receipts for monthly input to the accounts, iaw the Financial Accounting and Reporting Manual (JSP 472), ensuring a full audit trail is maintained and in order that accounts pass audit. Support Internal Audit and National Audit Office review.
Financial Planning:
Preparation of inputs and contribute to the Annual Budget Cycle & Quarterly Review Programme Costs process (ABC/QRPC). Maintain comprehensive and reliable financial information to support planning and decision making in ABC and through Choice and Option costing. Identify and record savings measures.
In-Year Management:
Budget setting on a resource basis and regular, monthly reporting of Forecast of Outturn (FOO) for costs and income against Control Total (CT). Control expenditure within Control Total, reporting any divergence to the Deputy Financial Controller and Budget Holder. Make managers aware of their financial position by providing robust, accurate, timely and reliable financial information, seeking senior management validation. Identify and manage financial risk. Ensure appropriate cost recovery/income generation.
Support to Decision Making and Financial Assurance:
Provide comprehensive, timely and reliable financial information to assist decision making and financial assurance. Conduct financial scrutiny to all new expenditure proposals including applications via the Business Case Working Group (BCWG), Investment Appraisals, Abatement Cases and Project Evaluation techniques, ensuring requirement scrutiny has been thoroughly conducted and satisfactory audit trails are in place.
Ensuring Propriety and Regularity:
Ensure adherence to financial regulations to ensure propriety and regularity.Offer advice to all staff on financial matters and ensure they are aware of their responsibilities and advise on the required degree of knowledge and expertise for the effective discharge of their duties. Ensure appropriate financial and accounting systems and procedures are in place and are functioning properly in accordance with: Treasury-Managing Public Money (MPM), JSP 462, JSP 472, JSP 525 and any other relevant standing instruction. Carry out appropriate management checks of expenditure and provide effective systems and safeguards against fraud. Act as point of contact for issues outside of delegated powers in order to seek wider authority advice. Issue or contribute to the issue of instructions and notices, such as NBC memos.
Business Improvement:
Improve business efficiency and effectiveness by supporting business change, decision making and scrutiny as part of project teams. Actively simplify and improve (financial) systems and processes. Improve financial assurance through application of investment appraisal in support of business cases, to ensure finance is regarded as critical to the decision making process.
Business Delivery:
Maintain a sound knowledge of all NBC(D) business areas and also wider Naval Base business areas and topics in order to support decision-making. Identify and advise on NBC Outreach strategy. Act as focal point, contribute to and financially manage routine, periodic and emergent business requirements and events, providing information and interpretation, and maintain a corporate knowledge. Contribute to manpower reconciliation and ensure the Personnel Administration Repository Information System (PARIS) is verified and able to support decision making and manpower forecasting and reconciliation to MyHR. Oversight of Captain Of the Base (COB) fixed assets and to carry out annual verification check.
Consult with other Budget Holders and organisations - regarding supplies and services that are their responsibility as appropriate.
Authority
Member of the DFC management team. The post holder is authorised to liaise and correspond directly at the appropriate level with internal and external authorities as necessary.
Authorised to represent DFC as required in the normal course of business management.
Authorised to carry out financial assurance of all expenditure proposals, financial statements and cost figures; to undertake financial scrutiny, ensuring requirement scrutiny has been properly done and satisfies relevant procedures, meets departmental rules and has budgetary cover within delegated powers.
Authority to approve payment of properly certified invoices.
Line Manager of 1 Executive Officer (EO)
Essential Criteria
AAT Level 3, willingness to work towards level 4 within 12 months of taking up post
Knowledge and Understanding of Financial Procedures
MS Office IT skills
Qualifications
Behaviours
We'll assess you against these behaviours during the selection process:
- Managing a Quality Service
- Making Effective Decisions
- Working Together
- Communicating and Influencing
- Delivering at Pace
Technical skills
We'll assess you against these technical skills during the selection process:
- FCF4 - In Year Management
Benefits
The MOD provides an excellent opportunity to develop skills through personal development and also offers the benefits below
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
- In addition to 8 public holidays per year, you will also receive leave for HM The King’s birthday
- Enhanced maternity, paternity and adoption leave
Alongside your salary of £35,290, Ministry of Defence contributes £9,528 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
Things you need to know
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths, Experience and Technical skills.
Sift and Interview to be held at HMNB Devonport, precise dates TBC.
Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.
Candidates will be required to provide a statement of suitability. (500 Words)
When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.
At sift and interview, you will be assessed against the following Success Profiles Behaviours/Technical Skills:
- Managing A Quality Service
- Making Effective Decisions
- Working Together
- Communicating and Influencing
- Delivering At Pace
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : Lorraine Byrne
- Email : Lorraine.byrne444@mod.gov.uk
- Telephone : 03001538629
Recruitment team
- Email : DBSCivPers-Resourcingteam3@mod.gov.uk
Further information
