Higher Education Registrar Accreditation and Education Wing
Ministry of Defence
Apply before 11:55 pm on Friday 18th October 2024
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About the job
Job summary
Would you like to bring your key administrative skills to somewhere that’s big enough to be a challenge where you can really make a difference?
We are looking for an experienced, professional administrator to join Accreditation and Education Wing (A&E Wg) at 22Gp, RAFC Cranwell. Working to SO2 Higher Education (HE), you will join a small group of RAF service and civilian personnel with responsibility for administering a number of HE schemes supporting the personal and professional development of both military and Civil Service personnel.
A&E Wg is a small team with a large remit, its aim is to champion lifelong learning and recognise achievements. The work we do plays a crucial role in providing opportunities that develop personnel both personally and professionally. It is a great place to work, learn and grow your career.
A&E Wg have a flexible working policy with hybrid working options.
This position is advertised at 37 hours per week.
Job description
- You will be the administrative lead for participating RAF students on HE schemes, specifically:
- You will be responsible for the administration of Advanced Pre-Employment Training (APET) and Advanced Professional Military Development (Higher Education) (APMD (HE)). APET posts require specific knowledge/skills that require attendance at university before posting into the role. Working with Career Managers, requirement owners, students, Defence Academy and universities, you will capture all activity to ensure students have completed their studies in time for posting into the APET role.
- You will be responsible for supporting the administration of the Executive Masters Degree scheme. This will include managing students throughout their part-time studies, preparing documentation for the RAF selection Board and regular liaison with students, Career Management, Professions Advisors, Defence Academy and Cranfield University. You will also be responsible for maintaining the master spreadsheet of activity.
- Other activity related to the post may include participation in the selection of courses for the tri-Service prospectus which you will be responsible for, day to day administration of RAF and Civil Service students via the DLE, selection of students, issuing joining instructions and RAF point of contact for any participating universities.
- You will support the Assurance Visit process when required by carrying out a 10% check of learning credits via e-Dossier, attending the location as part of the visiting team, liaising with the appropriate staff to clarify any points raised as a result of your check and covering elements of the report process for and on behalf of the author.
- You will provide cover for the Learning Credits Administrator in times of absence, dealing with RAF Veterans who wish to utilise Enhanced Learning Credits. Working with the individual, Enhanced Learning Credits Administration Service and TSLD you will process applications in accordance with the current policy. Further, cover for the Military Aviation Academy Scheme Administrator during times of absence. This will include admin tasks related to student registrations and providing management information for upward reporting.
- You may also be responsible for supporting aspects of contract activity, annual costing and associated financial activity using the Contracting, Purchasing and Finance (CP&F) system, including data gathering during contract periods and supporting the production of the annual contract monitoring report.
Person specification
We are looking for a motivated, confident individual who is able to work on their own initiative, with the ability to prioritise work. Our team is busy, friendly and supportive – so we are looking for a great team player and someone who has experience in delivering a quality customer service with excellent attention to detail. Good communication skills both verbal and written and the ability to quickly build good working relationships with a variety of stakeholders at all levels across the wider MOD and external agencies. IT proficient and competent in the use of the Microsoft office packages, particularly Excel is necessary for this role.
Desirable Experience
- An understanding of the Higher Education Sector
- An understanding of Contracting, Purchasing and Finance (CP&F). If you don’t already have a CP&F account, you will be required to complete the relevant training to obtain an account.
Behaviours
We'll assess you against these behaviours during the selection process:
- Managing a Quality Service
- Communicating and Influencing
- Making Effective Decisions
- Leadership
- Changing and Improving
We only ask for evidence of these behaviours on your application form:
- Managing a Quality Service
- Communicating and Influencing
- Making Effective Decisions
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
- 25 days paid annual leave growing 1 day per year to 30 days after 5 years service, (pro rata) plus bank holidays.
- Volunteering days
- Free parking
- Catering, retail and leisure facilities on site including a swimming pool and gym
Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
Things you need to know
Selection process details
When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.
At sift, you will be assessed against the following Success Profiles Behaviours:
- Managing a Quality Service
- Communicating and Infuencing
- Making Effective Decisions
At interview, you will be assessed against the following Success Profiles Behaviours:
- Managing a Quality Service
- Communicating and Infuencing
- Making Effective Decisions
- Leadership
- Changing and Improving
Applications will be sifted and those successful at that stage will be invited to interview. In the event of a large number of applicants, applications will be sifted based on Managing a Quality Service and Communicating and Influencing.
Interviews are expected to take place two-three weeks after the closing date of the advert.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : Heather Wootton
- Email : heather.wootton190@mod.gov.uk
- Telephone : 03001697844
Recruitment team
- Email : DBSCivPers-Resourcingteam3@mod.gov.uk
Further information
info@csc.gov.uk.
